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Company 
Administration 

By 
Lieut-Col.  William  H.  Waldron 

United  States  Army 


DISTINGUISHED     GRADUATE     INFANTRY     AND 

CAVALRY   SCHOOL,  1905 

GRADUATE    ARMY    STAFF    COLLEGE,   1906 

GRADUATE  ARMY  WAR  COLLEGE,  1911 

ASSISTANT  DIRECTOR  ARMY  WAR 

COLLEGE   COURSE,   1911-12 


Author  of 

"Scouting  and  Patrolling" 

"Tactical  Walks" 

"Elements  of  Trench  Warfare" 

"The  Infantry  Soldier's  Handbook" 


Published  by 

GEORGE  U.  HARVEY  PUBLISHING  COMPANY,  Inc. 

109  LAFAYETTE  STREET  NEW  YORK  CITY 


t 


Copyright  1917 
GEORGE     U.  HARVEY  PUBLISHING  CO.,  Inc. 


Sixth  Edition 


Printed  by  THE  HARVEY  PRESS,  INC. 
109  LAFAYETTE  STREET  NEW  YORK  CITY 


TABLE  OF  CONTENTS 

PAGE 

CHAPTER  I.— Company  Order,  Rules  and  Regulations  for  the 
guidance  of  the  members  of  the  company, — Extracts 
from  orders  affecting  Company's  Administration ...       1 

CHAPTER  II.— The  Service  Record 14 

CHAPTER  III.— The  Sick  Report  25 

CHAPTER  IV.— The  Morning  Report   28 

CHAPTER  v.— The  Duty  Roster 30 

CHAPTER  VI. — The  Mess, — Organization  of  Company  Mess    (Ra- 
^  tion  Return), — Mess  Property, — Breakage  of  China 

and  Glassware 32 

CHAPTER  VII.— The  Company  Fund 38 

^  lAPTER  VIII. — Clothing, — Procedure   for   drawing   clothing  and 

OQ  keeping  clothing  accounts, — Qothing  Settlements,—       ' 

~'  Individual  Issue  of  Clothing, — Issue  of  Clothing  in 

13  Bulk, — Measuring  for  Clothing  and  Recording  Sizes    42 

S  CHAPTER  IX. — Public  Property, — Accounting  for, — Issue  of  on 
Memorandum  Receipt, — Record  of  Property  Issued 
to  Enlisted  Men, — Statement  of  Charges, — Survey 
of  Property, — Stationery, — Cleaning  Materials 62 

CHAPTER  X.— Muster  and  Pay  Rolls,— Preparations  for  Muster,— 
Ceremony  of  Muster, — Muster  Rolls, — Pay  Rolls, — 
Model  Remarks 76 

CHAPTER  XL— Deposits,— Method  of  Making  Deposits,— Report  of 

Deposits  91 

CHAPTER  XII.— Allotments,— Method  of  Making  Allotments,— In- 
structions,— Discontinuances  of  Allotments 94 

CHAPTER  XIIL— Company  Returns,— Monthly  Return,— Field  Re- 
turn,— Casualty  Return 97 

345557 


TABLE  OF  CONTENTS— Continued 

PAGE 

CHAPTER  XIV. — Military  Correspondence, — Form  for  Official  Letter, 
— Company  Order, — Correspondence  Book  and 
Document   File    102 

CHAPTER  XV.— Furlough,— Procedure  to  Obtain  Furlough 105 

CHAPTER  XVI. — Charges  against  Enlisted  Men, — Preparation  of 
Charges, — Forms  for  Charges, — Maximum  Punish- 
ment,— Forms  for  Sentences, — Disciplinary  Powers 
of   Commanding   Officers 108 

CHAPTER  XVIL— Discharges     126 

CHAPTER  XVIII.— Final  Statements   131 

CHAPTER  XIX.— Deceased  Soldier,— Inventory  of  Effects,— Report 

of  Death  and  Disposal  of  Remains 13? 

S  f    -^ 
CHAPTER  XX.— Guard  Reports lv>.v. 


■■«»■.-■ 


CHAPTER  XXL— Allotments— War  Risk  Insurance 140 


INTRODUCTION 

A  certain  amount  of  Paperwork  is  absolutely  essential  to  tht 
administration  of  a  Company.  The  question  is,  and  always  has  been, 
"How  can  it  be  reduced  to  a  minimum?" 

Here  are  a  few  suggestions  that  may  help  you  towards  this 
desirable  end: 

1.  Whenever  you  are  called  upon  to  make  out  a  paper,  study 
carefully  the  instructions  on  the  blank  form.  Turn  to  the  blank  and 
see  how  it  is  made  out  in  this  little  volume  and  follow  copy  as 
nearly  as  practicable. 

2.  Before  submitting  a  report,  requisition,  or  other  Company 
■paper,  be  sure  that  it  is  complete  in  all  its  details.    When  papers  have 

to  be  sent  back  for  correction  it  entails  much  additional  paperwork, 
both  at  Headquarters  and  in  your  own  Company  Orderly  Room. 

3.  Whenever  a  paper  comes  to  the  Orderly  Room  that  requires 
action,  don't  lay  it  aside  and  forget  it  until  the  Adjutant  has  to  send 
you  a  letter  requiring  you  to  explain  the  delay.  Make  a  practice  of 
returning  papers  without  delay.     It  saves  much  time  in  the  end. 

4.  Keep  your  Army  Regulations  and  this  copy  of  Company  Admin- 
istration posted  up  to  date  by  inserting  the  changes  that  are  pub- 
lished in  War  Department  orders  (Changes  Army  Regulations)  from 
time  to  time. 

5.  Render  all  returns,  reports,  requisitions  and  other  papers  at 
the  proper  time.  Do  not  wait  until  they  are  called  for  from  Head- 
quarters. 

By  doing  these  few  simple  things  you  will  avoid  unnecessary 
paperwork  and  you  will  find  your  Orderly  Room  running  along 
without  any  lost  motion. 

If  this  little  book  helps  you  over  some  of  the  stumbling  blocks 
and  lessens  the  drudgery  of  your  Company  Paperwork,  it  will  have 
served  its  pupose. 

THE  AUTHOR. 


Company  Orders, 
No 


CHAPTER  I. 

Company ,  Regiment, 

Place ,  Date 

SECTION  I 

1.  The  following  rules  and  regulations  are  published  for  the  infor- 
mation and  guidance  of  the  members  of  this  Company: 

2.  Ammunition,  Arms  and  Accoutrements — All  men  will  be  held 
strictly  accountable  for  ammunition,  arms  and  accoutrements  issued 
to  them.  Rifles  and  pistols  when  not  required  for  duty  or  for  clean- 
ing will  be  kept  in  the  places  provided  for  them.  Articles  of  equip- 
ment will  be  kept  clean  at  all  times,  free  from  rust  and  dirt,  and  in 
serviceable  condition. 

Arms  will  not  be  taken  apart  except  by  special  permission  of  the 
Company  Commander,  then  only  under  the  personal  supervision  of  a 
non-commissioned  officer  detailed  for  the  purpose.  The  polishing  of 
blue  or  brown  parts  of  arms,  reblueing  or  rebrowning,  putting  any 
part  in  a  fire  or  removing  the  receiver  from  the  barrel  of  the  rifle; 
the  mutilation  of  any  part  by  filing,  using  emery  or  sand  paper  or 
burnishing  chain  and  attempts  to  beautify  or  change  the  finish,  except 
by  the  use  of  raw  linseed  oil,  are  all  positively  prohibited.  Raw 
linseed  oil  is  necessary  for  the  preservation  of  the  wood  and  may  be 
used  for  such  polishing  as  may  be  given  by  rubbing  in  one  or  more 
coats  with  the  hands.  This  will  in  time  produce  a  beautiful  finish. 
Do  not  try  to  set  with  alcohol.  This  transforms  the  linseed  oil  finish 
into  a  varriish  that  will  scratch  and  mar  the  beauty  of  the  rifle. 
Only  cleaning  material  issued  by  the  Ordnance  Department  will  be 
used.  The  same  may  be  procured  from  the  Supply  Sergeant  on 
application. 

Rifles  will  be  cleaned  from  the  breech  only,  resting  the  muzzle  on 
the  floor  or  other  convenient  rest. 

Arms  will  be  unloaded  before  being  taken  into  quarters.  A  sol- 
dier who  accidently  discharges  his  rifle  has  committed  a  military 
offense  for  which  he  may  be  tried  by  Court-martial. 

3.  Articles  of  War — Such  of  the  Articles  of  War  as  pertain  to 
enlisted  men  will  be  read  to  the  Company  at  least  once  every  six 
months. 

4.  Bathing  and  Personal  Hygiene — Each  member  of  this  Company 
will  take  at  least  two  baths  each  week.  The  hair  will  be  cut  short; 
the  beard,  if  worn,  neatly  trimmed  or  the  face  cleanly  shaven. 

After  visiting  the  latrines,  and  before  going  to  meals,  all  men  will 
wash  their  hands  thoroughly,  this  in  order  to  prevent  diseases  caused 
by  taking  germs  into  the  mouth  with  food  and  unclean  hands.  Soiled 
clothing  will  be  kept  in  the  receptacle  provided.  It  will  be  sent  to 
the  laundry  weekly  and  not  allowed  to  lay  around  quarters. 

5.  Beds  and  Bedding — Beds  must  be  kept  clean  from  vermin.  Any 
existence  of  vermin  will  be  immediately  reported  at  the  orderly 
room.     Bedding  will  be  aired  in  the  open  every  Friday.     If  weather 

1 


2  Company  Administration 

conditions  render  this  impracticable  it  will  be  aired  on  the  first  clear 
day  thereafter,  Sundays  excepted. 

The  floor  under  the  bed  and  to  the  side  thereof  will  be  swept  and 
thoroughly  policed  daily  and  whenever  necessary. 

Beds  will  habitually  be  kept  "made  up,"  the  blanket  and  top  sheet 
turned  down  from  the  head  a  distance  of  18  inches  from  the  pillow. 
Additional  blankets  will  be  neatly  folded  and  made  into  a  pile  undef 
the  pillow. 

6.  Bulletin  Board — Every  member  of  this  Company  will,  between 
12  noon  and  1  p.  m.  daily,  look  at  the  Company  bulletin  board,  noting 
all  orders  and  instructions  posted  thereon  that  affect  the  company  in 
general  and  him  in  particular. 

7.  Civilians — No  civilians  will  be  allowed  to  enter  the  cantonments 
except  friends  and  relatives  of  members  of  the  Company  and  then 
only  after  specific  authority  has  been  obtained  from  one  of  the  ofii- 
cers  of  the  Company,  the  First  Sergeant  or  the  Non-commissioned 
OflScer  in  charge  of  quarters.  Members  of  the  Company  will  dis- 
courage visitors  coming  during  training  periods.  They  are  welcome 
on  Sundays  and  holidays,  but  must  not  be  taken  into  squad  rooms 
where  they  will  interfere  with  other  men  of  the  Company. 

8.  Clothing — Only  clothing  issued  by  the  Government  is  author- 
ized to  be  worn.  All  clothing  issued  to  the  soldier  will  be  plainly 
marked  with  his  Company  number  on  the  inside  of  the  garment  or 
article.  Civilian  clothing  will  not  be  kept  in  quarters.  Soldiers  will 
not  appear  outside  of  barracks  wearing  undershirts  or  white  or 
colored  shirts.  The  wearing  of  suspenders  with  olive  drab  shirt  is 
prohibited.  Men  will  not  appear  out  of  barracks  without  coats 
except  when  in  ranks  for  drills,  exercises  or  other  military  forma- 
tions. An  exception  to  this  rule  is  made  in  the  case  of  men  indulg- 
ing in  athletic  sports,  games,  etc.,  when  the  proper  apparel  pertain- 
ing to  same  may  be  worn.  Soiled  clothing  will  be  kept  in  the  recep- 
tacle provided  for  same  (barrack  bag)  and  will  not  be  allowed  to 
accumulate  for  more  than  one  week.  All  men  are  positively  forbid- 
den to  borrow,  loan,  trade  or  exchange  any  article  of  clothing  or 
equipment  without  first  obtaining  permission  in  each  instance  from 
the  Company  Commander.  Men  on  fatigue  will  wear  the  proper 
fatigue  uniform. 

A  record  is  kept  in  the  orderly  room  showing  all  clothing  that 
has  been  drawn  by  each  man  in  the  Company.  No  article  of  cloth- 
ing will  be  disposed  of  until  it  has  been  condemned  and  ordered 
destroyed  by  the  Company  Commander.  Clothing  inspection  and 
condemnation  will  be  made  immediately  after  Saturday  morning 
inspection  each  week,  at  which  time  any  soldier  who  has  clothing 
that  he  may  desire  to  destroy  will  present  the  same  to  the  Company 
Commander  for  necessary  action.  Failure  to  observe  this  rule  will 
find  you  short  articles  of  clothing  when  you  are  checked  up, 

9.  Company  Commander — Your  Company  Commander  is  always 
ready  and  willing  to  aid  you  and  give  you  advice.  Do  not  consume 
his  time  with  trivial  aflfairs  that  can  be  attended  to  by  your  squad 
and  platoon  commanders.  Courtesy  demands  that  you  consult  them 
first     If   your  needs   are  not   within  the    province  of   your  squad  or 


Company  Administration  3 

platoon  commander,  the  First  Sergeant  will  arrange  for  you  to  see 
the  Company  Commander. 

10.  Conduct  in  Quarters — No  loud  or  boisterous  noise  is  permitted 
in  quarters.  Remember  there  are  others  besides  you  in  this  Com- 
pany, others  that  have  the  same  rights  and  privileges  as  you  have. 
It  is  up  to  you  to  respect  them.  Be  as  cheerful  and  kind  to  others 
as  you  expect  them  to  be  towards  you.  Answer  promptly  all  the 
demands  made  upon  you  by  your  officers  and  non-commissioned 
officers.  Carry  out  the  rules  of  military  courtesy  on  all  occasions 
and  make  it  yoiir  personal  business  to  see  that  every  other  man  in 
this  Company  does  the  same. 

Every  man  will  make  it  his  interest  to  see  that  quarters  are  kept 
clean  and  sanitary  and  to  assist  those  in  charge  of  Government  and 
Company  property  therein  for  the  use,  pleasure  and  comfort  of  the 
members  of  the   Company. 

11.  Equipment — Personal  equipment  will  be  kept  in  serviceable 
condition.  It  will  be  properly  adjusted.  No  private  marks  of  any 
kind  will  be  made  on  it.  Articles  found  to  be  so  marked  will  be 
charged  to  the  soldier  concerned.  All  marking  of  equipment  will  be 
done  by  the  Supply  Sergeant  or  under  his  immediate  personal 
supervision. 

12.  Identification  Tag — An  identification  tag  will  be  furnished 
each  member  of  the  Company.  They  will  be  worn  when  equipped 
for  field  service.  At  inspections,  when  the  equipment  is  displayed 
on  the  beds,  they  will  be  hung  by  the  tape  to  the  foot  of  the  bed. 

13.  Inspections — The  best  uniform  owned  will  always  be  worn  at 
inspections.  The  arrangement  of  articles  of  the  equipment  will  be 
arranged  in  accordance  with  the  sample  bed  that  has  been  prepared 
for  your  guidance. 

14.  Intoxicating  Liquors — No  intoxicating  liquors  of  any  descrip- 
tion will  be  allowed  in  barracks. 

15.  Kitchen  and  Dining  Room — No  one  is  allowed  in  the  kitchen 
except  on  duty,  nor  in  the  dining  room,  except  at  meal  time,  on 
duty  or  when  sent  there  by  superior  authority. 

16.  Company  Library — No  books,  papers,  magazines,  etc.,  will  be 
taken  from  the  Company  Library  without  authority  from  the  man  in 
charge. 

17.  Manuals — Soldiers  desiring  to  obtain  the  service  manuals  for 
study  may  obtain  same  from  the  First  Sergeant. 

18.  Meals — The  members  of  this  Company  will  appear  at  their 
meals  in  a  clean  and  orderly  manner,  properly  dressed,  which  will 
include  coat  or  olive  drab  shirt  without  coat.  Men  will  not  be  per- 
mitted at  meals  in  undershirts  or  any  form  of  white  or  civilian  shirt 
without  coat.  Face  and  hands  must  be  washed  and  hair  combed. 
When  a  commissioned  officer  enters  the  dining  room  during  a  meal, 
the  man  who  first  perceives  him  calls  "Attention,"  all  remain  seated, 
but  cease  eating,  sitting  at  attention. 

19.  Orderly  Pass — ^Privates  of  this  Company  selected  as  "Orderly 
for  the   Commanding  Officer"  will  be    entitled    to    a    twenty-four    hour 


4  Company  Administration 

orderly  pass.     Whether  they  leave  quarters  or  not,  they  are  entitled 
to  twenty-four  hours  off  duty. 

20.  Police  of  Quarters — Articles  that  are  to  be  thrown  away  will 
be  placed  in  the  receptacles  provided  for  such  purpose,  and  no  refuse 
or  trash  will  be  thrown  on  the  floor,  out  of  the  windows,  on  the 
roofs  of  porches,  or  on  the  ground  in  the  vicinity  of  the  buildings. 

21.  Shoes — Shoes  will  at  all  times  be  kept  cleaned  and  polished. 
In  muddy  weather  remove  all  dirt  before  entering  the  barracks.  All 
shoes  will  habitually  be  kept  neatly  arranged  in  a  line  under  the 
bed.  No  man  will  be  permitted  to  wear  any  shoes  except  those 
fitted  to  his  feet  in  accordance  with  the  measurements  made  by 
the  Company  Commander. 

22.  Sickness — Soldiers  requiring  medical  attention  will  ordinarily 
report  to  the  First  Sergeant  immediately  after  Reveille  and  have 
their  names  entered  in  the  Sick  Report  Book.  At  sick  call  they  will 
be  marched  to  the  Hospital  by  the  Non-commissioned  Officer  in 
charge  of  quarters.  Soldiers  requiring  the  services  of  the  Surgeon 
at  other  times  will  report  at  the  orderly  room  to  have  their  names 
entered  on  the  sick  report.  They  will  take  the  book  to  the  dispen- 
sary with  them.  Soldiers  will  not  treat  themselves  or  engage  civil- 
ian medical  attendance  without  permission  from  their  Company 
Commander.  Soldiers  suffering  from  venereal  diseases  will  use  the 
lavatory  and  bath  room  designated  for  that  purpose.  All  soldiers, 
in  protection  to  themselves  and  comrades,  are  enjoined  to  at  once 
report  any  offender.  Men  who  expose  themselves  to  venereal  infec- 
tion will  report  at  the  Hospital  immediately  upon  return  to  the  post. 
Neglect  of  this  requirement  will  invariably  result  in  trial  by  court- 
martial  of  the  offender. 

23.  Walls  and  Woodwork — The  walls  and  woodwork  of  the  bar- 
racks will  not  be  defaced  by  driving  nails  or  in  any  other  manner. 

24.  Weapons — Soldiers  are  forbidden  to  have  revolvers  in  their 
possession  or  to  carry  pistols,  razors  or  other  weapons. 

SECTION  II 

1.  The  duties  and  mutual  relations  of  the  members  of  this  com- 
mand are  defined  as  follows: 

2.  Non-Commissioned  Officers  are  on  duty  at  all  times  and  in  all 
places  for  the  suppression  of  disorderly  conduct  on  the  part  of  mem- 
bers of  the  Company  in  public  places.  Men  creating  disorder  will 
be  sent  to  their  quarters  in  arrest  and  the  facts  reported  to  the 
Company  Commander  without  delay.  The  discipline  and  reputation 
of  the  Company  are  in  the  hands  of  the  Non-Commissioned  Officers 
and  there  is  never  a  time  when  they  are  relieved  of  the  responsibility 
of  taking  notice  of  and  proper  action  with  reference  to  improper  or 
disorderly  conduct  on  the  part  of  enlisted  men. 

3.  Non-Commissioned  Officers  are  expected  to  assist  the  Company 
Commander  in  carrrying  out  his  own  orders  and  those  of  his 
superiors;  they  will  see  that  all  Company  orders  are  obeyed  and 
that  the  known  wishes  of  the  Company  Commander  are  carried  out. 

4.  Non-Commissioned  Officers  will  always  be  addressed  by  their 
proper  titles. 


Company  Administration  5 

Paragraph  270,  Army  Regulations,  is  construed  as  prohibiting  the 
employment  of  Non-Commissioned  Officers  as  Company  barbers, 
or  as  agents  for  laundries,  or  in  any  position  of  a  similar  character. 

5.  First  Sergeant — ^He  has  immediate  charge  of  all  Company  prop- 
erty, books,  papers  and  records,  in  the  care  and  keeping  of  which 
he  is  assisted  by  other  Non-Commissioned  Officers  and  the  Company 
Clerk.  He  receives  his  orders  direct  from  the  Company  Com- 
mander, During  his  absence,  unless  otherwise  specified  by  the  Com- 
pany Commander,  the  senior  of  the  Company  acts  as  First  Sergeant. 
He  will  habitually  notify  the  next  Sergeant  in  rank  before  leaving 
quarters,  providing  his  absence  is  expected  to  exceed  one  hour. 

6.  Supply  Sergeant — The  Company  Supply  Sergeant  is  charged 
with: — (a)  Proper  care  and  police  of  the  store-rooms;  (b)  Care  and 
custody  of  all  Company  Ordnance  property.  Quartermaster  supplies 
and  other  equipment;  together  with  the  records  pertaining  to  same. 
The  Artificer  is  under  his  orders. 

7.  Mess  Sergeant — The  Mess  Sergeant  is  charged  with  the  proper 
preparation  and  supply  of  food.  It  will  be  his  constant  endeavor  to 
improve  the  mess  by  eflfecting  variety  and  improved  cooking.  He 
will  daily,  at  a  specified  time,  submit  to  the  Company  Commander 
the  bill-of-fare  for  the  day.  The  Cooks  and  Kitchen  Police  are  under 
his  orders  and  immediate  charge.  He  is  responsible  for  the  cleanli- 
ness of  mess  hall,  kitchen,  mess  store-room  and  the  porch  pertaining 
to  same;  also  the  garbage  and  ash  stands  and  their  supports. 

8.  Non-Commissioned  Officer  in  Charge  of  Quarters — The  Non- 
Commissioned  Officer  in  charge  of  quarters  is,  for  the  period  cov- 
ered by  his  tour  of  duty,  actively  in  charge  of  the  barracks  and  of 
all  matters  going  on  therein  with  which  others  are  not  specifically 
charged.  He  is  detailed  so  that  a  reliable  Non-Commissioned  Officer 
may  be  always  on  the  alert  about  the  barracks,  enforcing  quiet  and 
orderly  conduct  and  correct  behavior  on  the  part  of  other  enlisted 
men.  While  his  status  of  duty  relieves  other  Non-Commissioned 
Officers  from  constant  supervision  over  small  and  routine  matters 
affecting  the  daily  lives  of  the  men  and  their  mutual  and  homelike 
association  with  each  other,  it  does  not  relieve  his  seniors  from 
assuming  control  in  emergencies  calling  for  such  action. 

It  is  expected  that  Non-Commissioned  Officers  senior  to  the  one 
in  charge  of  quarters  will  always  respect  the  latter  in  the  perform- 
ance of  his  duties,  and  that  they  assist  him,  whenever  occasion  arises 
calling  for  such  assistance;  and  they  will  refrain  from  conduct  that 
would  be  the  subject  for  a  report  for  disciplinary  action  if  indulged 
in  by  privates. 

The  specific  duties  of  the  Non-Commissioned  Officer  in  charge  of 
quarters  are  as  follows: 

A.  To  enter  upon  his  duties  immediately  after  Reveille,  and 
to  stand  relieved  after  he  has  returned  from  sick  calls  the  fol- 
lowing morning  and  has  turned  over  the  property  and  keys  to  his 
successor  and  has  signed  the  Company  "Log." 

B.  The  Company  "Log"  is  a  book  in  which  a  list  of  all 
property  about  the  barracks  under  the  care  of  the  Non-Com- 
missioned  Officer  in   charge  of  quarters  will  be   recorded,   and 


Company  Administration 

in  which  he  will  enter  in  his  own  handwriting  a  brief  statement 
of  all  incidents  occurring  during  his  tour  of  duty. 

C.  He  will,  in  company  with  his  predecessor,  make  an  inspec- 
tion of  quarters  as  soon  as  practicable  after  sick  call,  verify  the 
property  and  count  the  number  of  rifles  and  pistols  in  the  racks. 

D.  The  signatures  of  both  the  Non-Commissioned  Officers 
will  indicate  that  they  are  agreed  that  all  property  and  arms  are 
as  stated  in  the  "Log." 

E.  The  following  incidents  will  invariably  be  entered  in  the 
"Log": 

1.  The  fact  that  a  man  has  absented  himself  without 
leave,  or  has  deserted,  or  been  confined  or  admitted  to  the 
hospital. 

2.  The  fact  that  the  clothing,  personal  eflfects  and  Com- 
pany property  held  by  such  a  man  (per  1)  has  been  listed, 
checked  and  turned  in  to  the  Supply  Sergeant. 

3.  The  fact  that  fire  or  disorder  has  occurred  in  the  bar- 
racks, giving  names  of  witnesses. 

4.  The  fact  that  property  has  been  lost,  broken  or  stolen. 

5.  All  other  incidents  of  consequence,  a  knowledge  of 
which  is  necessary  for  the  Company  Commander  to  comply 
with  Regulations,  enforce  discipline  and  provide  for  the  up- 
keep of  barracks  and  equipment. 

F.  Old  and  new  Non-Commissioned  Officers  in  charge  of  quar- 
ters will  report  to  the  First  Sergeant  immediately  after  their 
daily  inspection,  observing  the  form  prescribed  in  par.  62,  Manual 
of  Guard  Duty,  presenting  the  "Log"  book  for  inspection  and 
turning  over  the  keys. 

G.  During  his  tour,  the  Non-Commissioned  Officer  in  charge 
of  quarters  will  be  held  responsible  for:  Good  order  and  mili- 
tary discipline  in  quarters;  conditions  and  arrangement,  according 
to  existing  orders  and  regulations,  of  all  clothing,  arms  and 
equipage;  for  police  of  porches,  grounds  and  lavatories,  latrines 
and  amusement  room. 

H.  He  will  see  that  rears  and  washrooms  are  clean  at  all 
times  during  his  tour  of  duty  and  that  toilet  paper  is  always 
on  hand.  He  will  personally  inspect  rears,  washrooms  and  gar- 
bage cans  once  every  hour  during  the  day.  He  will  see  that 
gun-racks  are  locked  at  all  times  when  arms  are  in  them.  When 
turning  over  he  will  make  a  report  of  rifles  and  pistols  in  racks, 
and  how  many  are  on  guard  or  elsewhere.  At  Tattoo  he  will 
see  that  all  lights  except  one  in  wash-room  and  one  in  rear  are 
extinguished  and  that  lights  in  amusement  room  do  not  burn 
later  than  11  o'clock. 

I.  He  will  see  that  all  mail  is  taken  from  Company  box  at 
10  a.  m.,  and  taken  to  postoffice.  At  mail  call  he  will  get  mail 
from  Camp  Headquarters  and  take  it  to  orderly  room.  The 
First  Sergeant  will  deliver  to  him  the  personal  mail  of  members 
of  the  Company,  which  he  will  in  person  deliver  to  the  persons 
addressed.     At  the  time  mail  is  received  he  will  notify  the  man 


Company  Administration  7 

in  charge  of  the  amusement  room,  who  will  go  to  the  orderly 
room  for  papers  and  periodicals. 

J.  He  will  allow  no  one  to  lie  or  lounge  on  his  bed  (except 
men  sick  in  quarters)  before  noon,  up  to  which  time  quarters 
will  be  kept  ready  for  inspection  by  the  Company  Commander. 

K.  He  will  inspect  all  men  going  on  pass  and  allow  no  one  to 
take  advantage  of  his  pass  unless  in  proper  condition,  neatly 
attired  in  regular  uniform,  white  collar  and  shoes  shined. 

L.  During  his  tour  of  duty  he  will  not  leave  quarters  except 
at  sick  call  for  mail  or  when  ordered  to  do  so  by  proper  authority, 
and  then  only  after  turning  over  his  keys  and  responsibility  to 
competent  authority. 

M.  During  his  tour  of  duty  he  will  be  held  responsible  that 
no  game  of  chance  for  which  money  (or  any  article  of  value) 
is  at  stake,  is  allowed  in  the  Company  barracks  or  camp. 

9.  Platoon  Leader — ^The  Platoon  Leader  is  responsible  that  Cor- 
porals in  charge  of  squads  perform  the  duties  assigned  them,  and  in 
the  temporary  absence  of  Corporals  will  designate  privates  to 
perform  their  duties.  He  will  see  that  all  Post  or  Company  orders 
in  regard  to  uniformity  of  beds,  bedding,  clothing,  etc.,  are  strictly 
carried  out.  He  will  see  that  no  liquor  of  any  description  is  brought 
into  his  section.  He  will  see  that  the  part  of  the  barracks  under  his 
charge  is  properly  ventilated.  He  will  be  in  charge  of  the  police  of 
his  section  whenever  general  police  is  ordered.  He  will  be  present 
at  the  check,  in  his  section,  of  each  man's  clothing  and  will  report 
the  result  to  the  Company  Commander.  At  all  formal  inspectioris 
(daily  excepted),  he  will  await  the  Company  Commander  at  the  end 
of  his  section  nearest  him,  and,  following  the  First  Sergeant,  will 
precede  the  Company  Commander  to  the  further  end  of  his  section; 
he  will  then  return  to  his  room. . 

10.  Squad  Leaders — The  Squad  Leader  will  inspect  his  squad  on 
the  Company  parade  before  all  inspections  under  arms;  he  will  see 
that  each  man  polices  about  his  bed,  folding  his  bed  in  the  pre- 
scribed manner,  immediately  after  breakfast.  He  will  designate  men 
to  look  after  the  beds,  floor  space,  etc.,  of  members  of  his  squad  who 
may  be  absent.  He  will  make  accurate  individual  lists  of  all  the 
uniform  clothing  in  possession  of  men  of  his  squad,  and  will,  in  the 
presence  of  the  platoon  leader,  make  a  careful  check  of  such  clothing 
as  often  as  may  be  required.  He  will  keep  strict  supervision  at  all 
times  over  the  appearance  of  his  squad  in  quarters  and  will  see  that 
all  his  men  are  properly  equipped  and  have  exercised  the  proper  care 
as  to  personal  cleanliness  and  neatness,  in  conformity  with  regula- 
tions. He  will  be  in  charge  of  his  squad  when  general  police  is 
ordered.  Before  leaving  his  squad,  going  on  pass,  guard,  etc.,  he  will 
notify  his  Platoon  Leader. 

EXTRACTS   FROM   ORDERS   AFFECTING   COMPANY 

ADMINISTRATION 

Debts  of  Enlisted  Men  for  Merchandise — In  view  of  the  fact  that 

the  practice  by  dealers  of  selling  articles  of  merchandise  to  enlisted 

men  on  credit  burdens  the  War  Department  with  unnecessary  cor- 


8  Company  Administration 

respondence  in  the  cases  of  nonpayment  of  the  indebtedness,  and 
that  such  transactions,  which  are  rapidly  increasing  in  number,  often 
involve  enlisted  men  in  debts  which  they  can  not  pay,  and  frequently 
lead  up  to  desertion,  the  following  statement  of  the  policy  of  the 
department  with  respect  to  this  matter  is  published  for  the  informa- 
tion and  guidance  of  all  concerned: 

The  Department  will  no  longer  concern  itself  with  the  business 
of  persons,  firms,  or  corporations  selling  merchandise  to  enlisted 
men  on  credit,  and  all  communications  with  respect  to  such  sales, 
and  all  arrangements  looking  to  the  establishment  of  such  business 
relations  must  be  had  with  the  commanding  officers  of  the  organi- 
zations to  which  the  enlisted  men  belong.  The  War  Department 
will  decline  to  assist,  by  answering  inquiries  or  otherwise,  in  securing 
the  payment  of  obligations  of  this  character  that  are  incurred  with- 
out the  previous  knowledge  and  consent  of  the  commanding  officers 
of  tiie  organizations  to  which  the  debtors  belong. 

Unsuitable  or  Undesirable  Soldiers — 1.  The  provisions  of  para- 
graph 14854,  Army  Regulations,  published  in  C.  A.  R.,  No.  14,  War 
Department,  1914,  are  intended  to  apply  only  to  the  following  classes 
of  enlisted  men: 

a.  Those  who,  after  a  thorough  trial  extending  (except  in  the  case 
of  recruits  at  recruit  depots)  over  a  considerable  period,  have  clearly 
shown  that  they  can  not  be  trained  and  instructed  to  perform  the 
duties  of  a  private  soldier  in  the  arm  to  which  they  belong.  Men 
who  are  only  slow  to  learn  or  difficult  to  instruct  but  otherwise 
adapted  for  military  service  do  not  belong  to  this  class. 

b.  Those  who  exhibit  traits  of  character  or  are  confirmed  in  habits 
which  render  their  retention  in  the  service  objectionable  because  of 
the  effect  on  morals  or  discipline.  The  provisions  of  the  paragraph 
can  not  be  invoked,  however,  to  rid  the  service  of  soldiers  who  by 
the  commission  of  specific  overt  acts  have  rendered  themselves  liable 
to  trial  by  courts-martial  or  of  those  who  have  already  been  tried 
and  adequately  punished,  except  when  it  becomes  evident  that  the 
soldier  concerned  can  not  be  made  amenable  to  discipline.  No  board 
should  be  ordered  pursuant  to  this  paragraph  for  a  soldier  awaiting 
trial  or  result  of  trial  by  general  court-martial  or  for  one  serving 
sentence  pursuant  to  such  trial. 

c.  Those  who,  because  of  excesses  or  other  misconduct,  have  be- 
come impaired  in  character  or  physically  disqualified  to  such  a 
degree  as  to  justify  their  immediate  separation  from  the  service. 

Procedure  in  Case  of  Enlisted  Man  Refusing  to  Submit  to  Surgical 
Operation — An  enlisted  man  who  refuses  to  submit  to  a  surgical 
operation  that  the  attending  surgeon  certifies  is  without  risk  to  the 
life  of  the  soldier  and  is  necessary  for  the  removal  of  a  disability 
that  prevents  the  full  performance  of  any  and  all  military  duties 
that  properly  can  be  required  of  the  soldier  will,  for  such  refusal, 
be  brought  to  trial  by  general  court-martial  under  charges  preferred 
under  the  62d  Article  of  War;  but  if  in  any  such  case  the  attending 
surgeon  is  in  doubt  as  to  whether  the  proposed  operation  involves 
risk  to  life  the  soldier  will  not  be  brought  to  trial,  but  will  be  dis- 
charged on  surgeon's  certificate  of  disability. 


Company  Administration  9 

CAMPAIGN  BADGES 

(a)  Spanish  campaign  badge:  For  service  on  the  high  seas  en  route 
to,  or  ashore  in — 

Cuba,  between  May  11,  1898,  and  July  17,  1898. 

Porto  Rico,  between  July  24,  1898,  and  August  13,  1898. 

Philippine  Islands,  between  June  30,  1898,  and  August  16,  1898, 

Service  on  a  United  States  Army  hospital  ship  en  route  to  or  in 
the  immediate  vicinity  of  Cuba,  Porto  Rico,  or  the  Philippine  Islands, 
between  the  dates  specified,  constitutes  service  for  which  the  Spanish 
campaign  badge  may  be  isued. 

(b)  Philippine  campaign  badge:     For  service  ashore  in — 
Philippine  Islands,  between  February  4,  1899,  and  July  4,  1902. 
Department  of  Mindanao,  Philippine  Islands,  between  February  4, 

1899,  and  December  31,  1904. 

In  the  following  expeditions: 

Against  Pala  and  his  followers,  Jolo,  Philippine  Islands,  April  and 
May,  1905. 

Against  Datu  Ali  and  his  followers,  Mindanao,  Philippine  Islands, 
October,  190S. 

Against  hostile  Moros  on  Mount  Bud-Dajo,  Jolo,  Philippine 
Islands,  March,  1906. 

(c)  China  campaign  badge:  For  service  ashore  in  China  with  the 
Peking  Relief  Expedition,  between  June  20,  1900,  and  May  27,  1901. 

Lists,  in  duplicate,  of  officers  and  enlisted  men  entitled  to  cam- 
paign badges  and  who  have  not  been  listed  for  such  badges  will  be 
forwarded,  through  military  channels,  to  the  Adjutant  General  of 
the  Army.  The  lists  will  be  made  separately  in  the  following  form 
for  each  of  the  badges  hereinbefore  mentioned,  officers  to  be  named 
in  order  of  rank,  enlisted  men  to  follow  in  alphabetical  order: 


List  oj  officers  and  enlisted  men  oj entitled  to 

the campaign  badge. 


Present 
rank 

When  badge  was  earned 

Name 

Rank 

Organization 

Served  in  ' between 

what  dates 

*  Cuba,  Porto  Rico,  Philippine  Islands,  China,  Indian  campaign. 
I   certify  that  the  above-named  officers  and  enlisted  men  of  this 

organization  are  entitled  to  the ..campaign  badge 

for  service  as  indicated. 


10  Company  Administration 

Service  Badges,  Army  of  Cuban  Occupation  and  Army  of  Cuban 
PaciBcation — 1.  By  authority  of  the  President,  a  service  badge  with 
ribbon  will  be  issued  to  officers  and  enlisted  men  who  were  in  the 
military  service  of  the  United  States  on  June  28,  1915,  or  at  any  time 
thereafter,  and  who  served  as  officers  or  enlisted  men  in  Cuba  with 
the  Army  of  Cuban  Occupation  between  July  18,  1898,  and  May  20, 
1902.  A  service  badge  with  ribbon  will  also  be  issued  to  officers  and 
enlisted  men  who  were  in  the  military  service  of  the  United  States 
on  May  11,  1909,  or  at  any  time  thereafter,  and  who  served  as  officers 
or  enlisted  men  in  Cuba  with  the  Army  of  Cuban  Pacification  be- 
tween October  6,  1906,  and  April  1,  1909. 

Issue  of  Badges  and  Ribbons — The  badges  and  ribbons  will  be  issued 
as  a  part  of  the  Army  uniform,  gratuitously  to  enlisted  men,  and  at, 
cost  price  to  officers,  and  will  be  worn  as  prescribed  in  the  Uniform 
Regulations. 

Statistical  Data  Reports  of  Organizations — 1.  Regimental  com- 
manders of  Cavalry,  Field  Artillery,  and  Infantry,  battalion  com- 
manders of  Engineers,  and  coast  defense  commanders  in  case  of 
Coast  Artillery  companies  serving  under  them  will  submit,  through 
the  department  commanders  concerned,  to  the  Adjutant  General  of 
the  Army  on  June  30  of  each  year,  for  the  fiscal  year  ending  on  that 
date,  a  tabulated  report  showing  for  each  troop,  battery,  or  company 
of  their  respective  organizations  and  for  each  regimental  headquar- 
ters the  statistical  data  called  for  under  the  following  headings: 

(a)  Number  of  officers  present. 

(b)  Number  of  enlisted  men. 

(c)  Number  of  serviceable  private  mounts. 

(d)  Number  of  serviceable  public  mounts. 

(e)  Number  of  expert  riflemen. 

(f)  Number  of  sharpshooters. 

(g)  Number  of  marksmen, 
(h)  Number  of  reenlisted  men. 

(i)  Number  of  men  in  first  year's  service. 

(j)  Number  of  convictions  by  summary  court  during  year. 

(k)  Number  of  convictions  by  special  court  during  year. 

(1)  Number  of  convictions  by  general  court  during  year. 

(m)  Number  of  desertions  during  year. 

(n)  Number  of  men  discharged  under  paragraph  148j^,  A.  R. 

(o)  Number  of  men  dishonorably  discharged. 

(p)  Number  of  captains,  first  lieutenants,  and  second  lieutenants, 
respectively,  and  of  commanding  officers  of  each  troop,  battery,  or 
company  during  year,  with  date  of  assignment  of  each  officer. 

(q)  Number  of  battalion  or  squadron  commanders  during  year, 
with  date  of  assignment  of  each  commander. 

(r)  Value  of  property  lost  by  desertion  during  year. 

(s)  Value  of  ordnance  property  issued  to  replace  unserviceable 
property  during  year. 

(t)  Value  of  quartermaster  property  isued  to  replace  unserviceable 
property  during  year,  ^ 

(u)  Amount  of  troop,  battery,  or  company  fund  on  June  30. 

(v)  Total  disbursements  from  that  fund  during  year. 


Company  Administration  11 

In  order  to  make  this  report  the  Regimental  Commander  will  call 
upon  Company  Commanders  for  the  data  pertaining  to  their  respective 
companies.  You  will  do  well  to  have  this  data  kept  up  to  date  by 
the  Company  Clerk  so  that  it  will  be  available  when  required. 

Mailing  of  Letters  of  Soldiers  in  the  Field — Letters  sent  by  sol- 
diers, sailors,  and  marines  in  the  United  States  service,  located  in  the 
United  States  or  any  of  its  possessions,  or  other  places  where  the 
United  States  domestic  mail  service  is  in  operation,  addressed  to 
places  in  the  United  States  or  any  of  its  possessions,  when  indorsed 
"Soldier's  letter,"  "Sailor's  letter,"  or  "Marine's  letter,"  and  signed 
thereunder,  either  with  facsimile  hand  stamp  or  in  writing,  with  his 
official  designation,  by  a  field  or  staff  officer,  post  or  detachment 
commander,  to  whose  command  the  soldier  belongs,  or  by  a  sur- 
geon or  chaplain  at  a  hospital  where  he  may  be;  and  in  the  Navy  and 
Marine  service  by  any  commissioned  officer  attached  to  the  vessel, 
or  officer  commanding  a  hospital  or  detachment  ashore,  may  be  dis- 
patched to  destination  without  prepayment  of  postage,  and  only  the 
single  rate  of  postage  shall  be  collected  on  delivery. 

Standard  Size  Packing  Boxes  for  Company  Property — Packing 
boxes,  38  by  19  by  15  inches,  outside  measurement,  meet  nearly  all 
requirements  for  escort  wagon,  motor  truck,  pack  animal,  or  water 
transport,  and  accordingly  all  Quartermaster  supplies  intended  for 
field  services  will,  when  practicable,  be  packed  in  boxes  of  such 
dimensions,  constructed  of  suitable  light  but  durable  material  (ordi- 
narily not  exceeding  one-half-inch  sides  and  1-inch  ends)  and  bound 
around  ends  and  center  when  necessary  with  suitable  hoop  iron  or 
wire,  weight  not  to  exceed  ISO  pounds  gross. 

Sacking  or  baling  will  be  substituted  for  boxes  whenever  prac- 
ticable, and  when  necessary  to  use  smaller  boxes  same  should  be 
exact  subdivisions  of  corresponding  dimensions  of  the  standard  box. 

By  reducing  the  number  of  articles,  the  standard  size  and  gross 
weight  limit  of  box  adapts  itself  to  most  Quartermaster  supplies. 

Marking  of  Trunk  Lockers  to  Facilitate  Handling  in  Shipment. — 
In  order  to  facilitate  the  handling  of  trunk  lockers  and  to  make 
identification  easier  when  unloading  from  trains  or  transports,  all 
trunk  lockers  isued  by  Cavalry,  Field  Artillery,  and  Infantry  regi- 
ments, in  addition  to  being  marked  as  prescribed  in  paragraph  295, 
Army  Regulations,  will  be  marked  with  stripes,  4  inches  wide,  run- 
ning lengthwise  around  the  middle  of  each  locker,  as  follows:  Red 
for  the  first,  white  for  the  second,  and  blue  for  the  third  battalion  or 
squadron  of  each  regiment. 

Preparation  of  Regimental  &nd  Company  Property  for  Shipment. — 
In  the  preparation  of  regimental  and  company  property  for  shipment, 
no  explosive  substance,  oiled  or  greased  cloths,  matches,  or  other 
material  liable  to  ignite  by  friction  or  by  spontaneous  combustion, 
will  be  packed  in  any  chest,  case,  box,  or  other  receptacle. 

EQUIPMENT 
Instructions   Pertaining   to   Field   Equipment — 1.    Field    service   is 
defined  to  be  service  in   mobilization,  concentration,   instruction,  or 


12  Company  Administration 

maneuver  camps,  as  well  as  service  in  campaign,  in  simulated  cam- 
paign, or  on  the  march. 

The  complete  equipment  for  field  service  (equipment  "C")  consists 
of  engineer,  ordnance,  signal,  medical,  and  quartermaster  property, 
and  is  divided  into  two  classes,  "A"  and  "B." 

Equipment  "A"  is  the  equipment  prescribed  for  use  in  campaign, 
in  simulated  campaign,  or  on  the  march.  It  is  limited  to  the  ani- 
mals and  vehicles  prescribed  in  the  Tables  of  Organization,  the 
equipment  and  clothing  worn  on  the  person,  and  the  articles  carried 
on  mount,  and  transported  in  field,  combat,  and  divisional  trains. 

Equipment  "B"  is  the  equipment  which,  in  addition  to  equipment 
"A,"  is  prescribed  for  the  use  of  troops  in  mobilization,  concentra- 
tion, instruction,  or  maneuver  camps,  and  during  such  pauses  in 
operations  against  an  enemy  as  permit  the  better  care  of  troops. 

Equipment  "C"  is  the  sum  of  equipments  "A"  and  "B,"  and  there- 
fore includes  every  article  prescribed  for  field  service  as  hereinbefore 
defined. 

When  troops  are  ordered  on  field  service,  instructions  will  state 
the  letter  designation  of  the  equipment  to  be  taken.  The  instructions 
will  also  specify  whether  mosquito  bars  and  head  nets  are  to  form  a 
part  of  the  equipment,  and  what  winter  articles,  if  any,  are  to  be 
included.  The  same  rule  will  apply  in  the  issuance  of  subsequent 
orders  when  necessary.  Articles  distinctively  for  winter  use  can  be 
transported  as  baggage  on  the  march  only  when  transportation  in 
addition  to  that  prescribed  in  equipment  "A"  is  provided  for  that 
purpose.  In  addition  to  the  allowances  prescribed  as  the  field  equip- 
ments, service  coats,  cravats,  fatigue  clothing,  and  other  articles  of 
uniform,  extra  bedding,  and  toilet  articles  may  be  taken  by  officers 
and  enlisted  men  with  equipment  "B,"  when  authorized  in  orders 
directing  the  movement  of  troops. 

2.  The  articles  of  engineer,  ordnance,  and  signal  property  listed 
in  the  several  Unit  Accountability  Equipment  Manuals  belong  to 
equipment  "A."  The  articles  of  medical  property  belonging  to  equip- 
ment "A"  are  shown  in  the  Manual  for  the  Medical  Department. 
The  articles  of  quartermaster  property  belonging  to  equipments  "A," 
"B,"  and  "C,"  respectively,  are  shown  in  Equipment  Tables,  Quar- 
termaster Supplies,  1915,  published  in  G.  O.  39,  1915.  A.  G.  O.  (Par. 
I,  G.  O.  85,  1914—2227724,  A.  G.  O.) 

Clothing  Component  of  the  Field  Kit  and  the  Surplus  Kit.— 
1.  The  field  kit,  clothing  component,  for  all  arms  and  branches  of  the 
service,  mounted  and  dismounted,  in  addition  to  the  clothing  worn 
on  the  person,  is  composed  of  the  following  articles:  One  blanket; 
1  comb;  1  drawers,  pair;  1  poncho  (dismounted  men);  1  slicker 
(mounted  men)*;  1  soap,  cake;  2  stockings,  pairs;  1  toothbrush; 
1  towel;  1  undershirt;  1  housewife  (for  1  man  of  each  squad).  The 
foregoing  field  kit,  which  is  carried  on  the  person  by  dismounted  men 
and  on  the  packed  saddle  by  mounted  men,  is  supplemented  by  the 


*  For  all  enlisted  men  of  the  Quartermaster  Corps,  both  mounted 
and  dismounted;  also  for  enlisted  men  of  the  Hospital  Corps  detailed 
as  ambulance  drivers  and  ambulance  orderlies. 


Company  Administration 


13 


surplus  kit,  the  two  together  making  up  the  clothing  component  of 
the  service  kit. 

2.  The  surplus  kit  consists  of  1  breeches,  pair;  1  drawers,  pair; 
1  shirt,  olive  drab;  1  shoes,  russet  leather,  pair;  2  stockings,  pairs; 
1  shoe  laces,  extra  pair;  1  undershirt.  The  surplus  kit  pertains  to 
equipment  "B"  (Par.  I,  G.  O.  85,  W.  D.  1914,  par.  319,  this  compila- 
tion) as  part  of  the  permanent  camp  equipment,  to  be  forwarded  to 
troops  when  serving  in  instruction,  maneuver,  mobilization,  or  con- 
centrai^ion  camps,  or  when  in  active  service  a  temporary  suspension 
of  operations  permits  the  troops  to  refit.  In  peace-time  maneuvers 
and  marches  the  surplus  kit  may  accompany  the  troops,  if  so  directed 
in  the  orders  prescribing  the  movement.  The  vehicles  and  animals 
of  the  combat  train  and  those  representing  the  divisional  supply 
train  will  be  utilized  to  transport  them. 

3.  The  sweater  will  form  part  of  equipment  "A"  (Par.  I,  G.  O.  85, 
W.  D.  1914,  par.  319,  this  compilation),  pertaining  to  field  service, 
and  when  climatic  conditions  require  its  use  will  be  carried  by  the 
soldier  on  his  person.  When  sweaters  are  not  prescribed  to  be  worn 
on  the  person,  they  will  be  collected  into  bundles  of  convenient  size 
and  secured  by  burlap  or  other  suitable  material  or  will  be  boxed. 
They  will  be  marked  ready  for  shipment  to  be  forwarded  when 
required.  In  peace-time  maneuvers  and  marches  the  sweater,  even 
though  not  prescribed  to  be  carried  by  the  soldier  on  the  march, 
may  accompany  the  troops,  if  so  directed  in  the  orders  prescribing 
the  movements.  The  vehicles  and  animals  of  the  combat  train  and 
those  representing  the  divisional  supply  train  will  be  utilized  to  transport 
them. 

The  same  rule  will  apply  in  regard  to  overcoats. 


4.  Surplus  kit  bags  will  be  issued  to  each  organization  at  the  rate 
of  one  to  each  squad,  one  for  the  sergeants  and  one  for  the  cooks 
and  musicians  (or  trumpeters),  and  one  for  every  eight  men  of 
detachments. 


14  Company  Administration 

Each  bag  will  be  marked  with  the  letter  of  the  company  and  the 
number  of  the  regiment,  as  provided  in  paragraph  295,  Army  Regu- 
lations, for  haversacks,  and  the  proper  designation  of  the  squads  to 
which  the  bags  belong,  both  markings  to  be  in  center  of  front  cover 
flap. 

5,  The  kit  bag  for  the  sergeants  and  that  for  the  cooks  and 
musicians  (or  trumpeters)  will  be  marked  "Sergeants,"  "Cooks  and 
musicians"  (or  Trumpeters),  respectively.  Similarly,  the  kit  bags 
for  detachments  will  be  appropriately  marked. 

The  kit  of  each  man  will  be  packed  as  follows: 

Stockings  to  be  rolled  tightly,  one  pair  in  the  toe  of  each  shoe; 
shoes  placed  together,  heels  at  opposite  ends,  soles  outward,  wrapped 
tightly  in  underwear,  and  bundle  securely  tied  around  the  middle  by 
the  extra  pair  of  the  shoe  laces,  each  bundle  to  be  tagged  with  the 
company  number  of  the  owner.  These  individual  kits  will  be  packed 
in  the  surplus  kit  bag  in  two  layers  of  four  kits  each,  the  breeches 
and  olive-drab  shirts  to  be  neatly  folded  and  packed  on  the  top  and 
sides  of  the  layers,  the  jointed  cleaning  rod  and  case,  provided  for 
each  squad,  being  attached  by  the  thongs  on  the  inside  of  the  bag. 

6.  (a)  In  garrison,  the  surplus  kit  articles  are  not  required  to  be 
kept  habitually  packed  and  stored,  or  kept  apart  from  the  rest  of  a 

•    soldier's  belongings.    The  soldier  should  have  the  clothing  component 
of  the  service  kit.     Surplus  kits  are  packed  only  when  commanders 
re^quire  it  to  be  done, 
.^'■'.'^b)  Organization  commanders  will  keep  on  hand  a  sufficient  supply 
""^^  surplus  kit  bags,  marked  as  prescribed  above,  but  unpacked. 


CHAPTER  II. 

THE  SERVICE  RECORD 
Reference  A*.  R.  104 

When  a  soldier  enters  the  service  a  Service  Record  (A.  G.  O.  Form 
No.  29)  is  started  for  him.  On  this  form  a  complete  record  of  his 
service  and  his  accounts  with  the  Government  are  kept.  Entries  are 
made  from  time  to  time  so  as  to  keep  the  record  up  to  date.  The 
Service  Record  accompanies  the  soldier  wherever  he  goes,  and  when 
he  is  finally  separated  from  the  service,  the  Service  Record  is  filed 
as  a  part  of  the  records  of  the  organization  to  which  he  last  belonged. 
The  instructions  on  the  first  and  second  pages  of  the  form  give  com- 
plete information  on  the  preparation  and  keeping  of  the  record. 


Company  Administration  15 

*BegiiIar  Armjr.  *V»tiffi<iifcti«y. 

♦iTttttBant  qnata, -Otetf 'Cf . 


SERVICE  RECORD 


07 


jM..QB.7.Q.tl^ CMjE}JB.L£.S..d, 

(Stsnuune.)  (CbrisUaB  name.) 

^Cam.Luj3.u..jSi'!t-.MQ^yjafMjt2A:u.. 

(Compaior  and  re^mnt  or  arm  or  oonM  or  department  for  whicferenlicted.) 
*  Strike  out  words  not  applicable. 

XNSTBTJCTIOKS. 

1.  Openina  of  record. — When  a  soldier  Is  enlisted  or.  reenllsted  a  service 
record  on  ttus  form  will  be  opened  {or  him  by  the  recruiting  officer,  wlio  will 
fill  out  the  Descriptive  List,  page  2,  the  Prior  Service,  and  the  first  part  of 
Current  Enlistment,  page  3.  Other  data  called  for  by  th(}  printed  headings 
or  by  these  instructions  will  be  supplied  from  time  to  time  as  occasion  arises 
by  the  soldier's  company  or  detachment  commander,  care  Iwing  taken  to 
inake  the  record  complete  and  to  keep  It  up  to  date  at  all  times. 

2.  Forwarding  to  first  station. — When  a  soldier- is  sent  from  the  recruit 
depot  to  a  post,  csmp.  or  regiment,  for  assignment,  the  adjutant,  or  other 
designated  officer,  at  the  depot  will  fill  out  the  first  indorsement  and  turn 
the  service  record  over  to  the  officer  or  noncommissioned  officer  in  command 
of  detachment  of  departing  recruits;  or,  if  no  officer  or  noncommissioned 
officer  be  placed  in  command,  the  service  record  will  be  forwarded  by  mail 
to  the  proper  commanding  officer. 

3.  TraturnUHon  to  company.— Upon  assignment  of  a  soldier  to  a  company, 
the  post,  camp,  or  regimental  commander  will  transmit  the  service  record 
to  the  commanding  officer  of  the  company  to-  which  he  is  assigned,  detail- 
ing the  report  of  assignment  and  forwarding  sam^  to  The  Adjutant  General 
of  the  Army. 

4.  Soldiers  tramf  erred  or  detached.— When  a  soldier  is  transferred  or  detached 
bom  his  company,  the  company  commander  vrill  fill  out  the  second  Indorse- 
mentand  transmit  the  service  reoord  to  the  soldier's  new  commanding  officer 

In  the  manner  prescribed  in  paragraph  2,  above,  in  the  case  of  soldiers  leav-  A**  ■>  i 

Ingrecrult  depots.    Subsequent  Indorsements  will  be  filled  out  as  the  soldier's  ^■.J.* 

change  of  station  or  status  requires,  the  original  servioe  record  thus  following  ^  >>  ^ 

the  soldier  wherever  he  goes.  Each  commwndlTig  officer  f orwaiding:  the 
■ervlce  record  will  retain  an  official  copy  of  his  indorsement,  to  which  will 
bo  added  the  name  of  the  soldier  for  purpose  of  identification. 

5.  Data  to  be  included  in  irtdoreements. — Each  indorsement  will  give  the 
reason  for  the  soldier's  change  of  station  or  status,  and  his  character,  and  will 
contain  a  full  statement  oihis  accounts  at  the  time.  Under  the  heading 
"Due  United  States?'  will  be  noted  all  authorized  stoppages  for  loss  of  or 
damage  to  Oovemment  property  or  supplies;  amounts  due  on  account  of 
^lotment,  post  exchange,  post  laundry,  nulor,  company  fund,  or  transporta- 
tion; and  stoppages.  Including  detained  pay,  under  sentence  of  a  court- 
martial  and  on  account  of  absence  from  duty  because  of  disease  resulting 
from  the  soldier's  own  intemperate  nae  of  drum  or  alcoholic  liquor,  or  other 
misconduct.  In  short,  all  Information  required  to  be  entered  on  muster  All 
and  pay  roll  will  be  incorporated  in  the  indorsement  on  the  service  record, 
the  wording  of  the  Indorsement  conforming  to  model  remarks  for  such  rolls 
prescribed  by  the  War  Department. 

6.  Soldiers  furloughed  to  reserve.— When  a  soldier  Is  furloughed  to  the  re- 
serve, his  service  record  will  be  forwarded  by  indorsement  to  the  officer 
charged  with  keeping  his  records  as  a  reservist.  If  the  soldier  Is  detached 
txom  his  company  at  the  time  he  is  furloughed  to  the  reserve,  a  copy  of  the 
indorsement  forwarding  the  service  reoord  will  be  furnished  his  former 
company  commander  without  delay. 

7.  SMiert  dtseharged,  ete.—Whta  a  soldier  Is  discharged  or  otherwise 
separated  from  the  service  without  being  fnrUraghed  to  the  reserve,  his 
servloo  record  will  be  otdsed  and  filed  wita  leooros  of  his  company.  If  he 
is  absent  from  his  company  at  the  time,  the  officer  nnder  whom  he  is  serv- 
ing will  Momptly  transmit  the  service  reoord  to  the  company  commander 
for  file.  The  service  record  of  a  soldier  discharged  or  otherwise  separated 
from  the  service  while  In  the  reserve,  will  be  cloied  and  filed  by  the  officer 
charrod  with  keeping  the  reservist's  record. 

8.  Record  of  court-martial. — When  the  service  record  of  a  soldier  shows  a 
sentence  by  court-martial,  it  will  be  accompanied  by  an  authenticated  copy 
of  the  recoftt  of  summary  court-martial,  or  by  an  official  copy  of  the  order  pro- 
mulgating sentence  In  case  of  conviction  by  a  generalorspedalvourt-maraal. 

9.  Procedure  irt  case  of  lost  record. — In  theeventthataservicerecordlslosta 
report  of  the  fact  will  be  made  to  The  Adjutant  General  of  the  Army,  who  will 
start  a  new  service  record,  transmitting  same  to  the  recruit  depot  or  station 
at  which  the  soldlsr  was  enlisted.  The  new  record  will  then  oe  forwarded 
in  turn  to  the  commanding  officers  of  the  companies  in  which  the  soldier 
has  served  during  cuiTent  enlistment,  each  commanding  officer  repeating 
the  indorsement  required  by  paragraph  4,  and  making  appropriate  entries 
in  the  body  of  the  reoord.  Pending  receipt  of  the  new  swvloe  reoord  the 
soldier's  pay  and  duty  status  will  be  determined  from  the  data  shown  on 
the  last  pay  roll  on  which  his  name  appears,  and  from  other  records  of  the 
company  or  detachment  with  which  he  last  served. 

Form  Ifo.  29,  A.  O.  O4  (Instmctlona  continued 

Ed.  Mar.  23, 1917.  *-W  .  9a  page  3.) 


16  Company  Administration 

(2) 

10.  Changes  in  entries. — Erasures  of  entries  on  a  service  record  are  pro- 
hibited. All  changes  in  original  entries  must  bo  made  by  drawing  lines 
iluough  the  entries  and  each  change  will  be  duly  authenticated  by  the  signa- 
ture of  the  officer  making  it,  the  reason  for  the  change  being  stated. 

IX.  Additional  space  for  entries. — In  case  the  space  under  any  heading, 
except  "Deposits"  in  the  body  of  the  record  proves  insufficient,  the  entry 
willbecontinuedunder"Remarks," pageo.  Ifthospaco imder" Remarks" 
or  "Deposits"  is  insufficient,  additional  sheets  will  bo  securely  pasted  at 
the  bottom  of  the  page,  as  indicated  by  footnote.  Ifthe  space  for  showing 
change  ol  station  or  statusin  an  indorsement  is  insufficient, the  entry  will 
becontinued  imder  "Due  United  States."  One  indorsement  may,  if  nec- 
essary, occupy  the  space  allotted  to  two.  Ifthere  be  more  than  12  indorse- 
ments, an  additional  sheet  will  be  securely  pasted  at  the  bottom  of  the 
last  page  of  the  form,  as  indicated  by  footnote.  TTnder  no  clrcmnstances 
\7iU  sheets  or  slipsof  paper  be  pasted  oi  attached  to  a  seivice  lecord 
except  as  provided  above. 

12.  Initialing  of  entries.— 'E&ch  entry  under  "Military  Record,"pages  4  and 
5,  "Clothing  Account,"  pages  6  and  7,  and  "Allotments,"  page  7,  will  be 
Initialed  by  the  recruiting  officer  or  company  commander,  as  the  case  may 
be.  Where  there  are  no  data  of  record  relating  to  a  printed  heading,  the 
space  under  that  heading  will  be  left  blank,  except  that  in  case  of  transfer 
to  another  organization  or  furlough  to  the  reserve  the  company  commander 
wiliinscrt  his  initials  in  such  blank:  spaces  to  show  that  he  has  not  overlooked 
the  entries.  Negative  entries,  such  as  "None,"  "Nothing,"  etc..  will  not 
bo  made  in  any  part  of  the  form  except  as  required  for  street  and  house  num- 
ber and  indorsements. 

DESCEIPTIVE  LIST. 

ResMence:..— ^.^.^-..4^^-/^i2/7.£/.^.. 

(Street  and  house  number;  if  none,  so  state.) 

MMni:Las/^n.,-.yY&styn'.<^AO.fju^ 

(Town  or  city./  '  (State.) 

ITaaie  and  address  ot  person  to  be  notified  in  case  of  emergency: 


(Name  and  degree  of  relationship;  if  friend,  bo  etate.) 

/18AT..M^.ai^i?:t3.ue... 

(Street  and  houae  number;  if  none,  so  state.) 
(Town  or  ci/y.)  <St»t«.) 

Bom  In  .j2.sAZajn.d. M/?.ti/.cA(z. 

(Town  or  city.)  (State  or  couirt^.) 

Age  at  enlistment,  k.Q.YK.  and..^.  aos. ;  occupation,  .UA£.ClfS-. — 

Eyes....S/^^,.'d^-.^..-;  hair.  „.Sr-<?i^/?.-. 

Complexion,  ...Zu^<2!LiZi^. ;  height,  ..i2~.-.  feet— '^-..Inches; 

Married  or  single: J2i/1>^.^/^.-. 

Indelible  or  permanent  marks  and  physical  defects  at  enlistment: 


This  Descriptive 
List  is  filled  out  by 
the  Recruiting  Offi- 
cer when  the 
soldier  is  enlisted 
in   the   service 


Si2e  of  uniform  shoe: 


'zB, 


Vaccinated:  i/i/./^..'}^—..  191 7;  ti>svlt.*..St/<iCJi^§./MA.„.. 
Vaccinated: ,  191    ;  result,* 

Typhoid  Immunization  completed:  ..SULlliJ.jC.o. ,  191  / 

Paratyphoid  immunization  completed:  -X.ljLLtIjS-{krr......  \%\f 


*  Successful  or  unsuccessful. 


When    the    soldier 

i'oins  his  regiment  the 
Report  of  Assignment 
is  made  out  and  de- 
tached from  the  Ser- 
vice Record.  It  is 
forwarded  direct  to 
Adjutant  General  of 
the  Army.  The  Ser- 
vice Record  is  then 
transmitted  to  the 
Commanding  Officer 
of  the  Company  to 
which  the  soldier  has 
been  regularly  assign- 
ed. 


Company  Administration  17 

Report  of  assignment  mailed  ,   (/ t/jM.../LQ., I9l7 

BEPOBT  OF  ASSIGKMSNT. 


(Chiutian  niun«.) 


Who  WAS  aeoeptad  for  enllstaiMit 


ujM.a/.Oi 


•ad  enUsttd  ^^.Ij-Lf.l-Q- -/- - ,  Ml  7* 

kas  tUi  data  hMH  asstgned  %o^L.CiZ2.^.QJ2M.„^^ 

,.,.£Q^Ir?j^.a/?±^^. 


Statlon:_.y..y.i 


^julu./-P..^_/l 


m 


Sat«: 


To  The  Amtttxmt  Oenebal  or  thb  Asxt, 


nrSTRTTCTIONS. 

1.  When  completed,  this  card  will  be  detached  from  the  service  record 
and  forwarded  directly  to  The  Adjutant  General  of  the  Army. 

2.  Men  falling  to  report  at  a  post  for  assignment  within  ten  days  after  the 
receipt  thereat  of  their  service  records,  and  whose  absence  has  not  been 
accounted  for,  will  be  dssigned  to  an  organization  serving  at  the  post  and 
reported  on  the  records  of  said  organization  as  "Never  joined,  deserted  en 
route  from "  as  of  the  date  they  were  forwarded  therefrom. 

3.  This  report  of  assignment  is  not  required  for  the  National  Gnaid 
except  in  the  case  of  enlistments  or  rcenlistments  for  organizations  in  the 
Federal  service.  3— 37S 


18 


S£GVX.AB  AB3C7:* 


Company  Administratior. 
PBIOB  SEBVXCE. 


....^JK/Jlt. jttom.SS4M  mo.  %^3lu.S.,  W13» 

(Company  tuul  nciment  or  eoips  or  departmaoK)  ^^  J 


191 


IGi«le.) 


from ,  Ul   ,  to.. 

(Company  and  regimsnt  or  eorpa  or  departmait  J 

mschaxged  as ;  ohaxaoter, 

(Grade. 

from .,  191   ,  to.. 

(Company  and  reciment  or  ocrp«  or  department.)    ' 

Sisohuged  M ;  ohuaoter, 

(Qiade.) 
: ttarn ,  191   ,  to.. 

(Company  and  resiment  or  oorpa  or  department.) 

Slsoharged  as ,..;  ohazaoter, 

(Qrade.) 
. .trom ,  191    ,  to-, 

(Company  and  regiment  or  corse  or  department.) 

Discharged  as ;  cliaiaet«r, 

(Grade.) 


.,191 


..m 


.,191 


, ftom ,  191 . ,  to. 

(Company  and  reciment  or  cozpe  or  department.) 


-,m  . 


Dlscbaiged  as- 


.;  chataoter,. 


. . ftom ,  191    ,  to. 191  * 

{Company  and  regiment  or  borpe  or  department.) 

Sisehaxged  as }  ohaxaoter, , . 

(Grade.) 


.,  191   ,  to , ,  191 


„„ .. ftost 

(Company  and  regiment  or  corpe  oz  departnLent.) 

Slsobarged  as !  character, . 

(Grade.) 

eineert  headinge  below  leet  diaoharge  from  tbe  Regular  Army  to  Bhow  eervioe  ia 
Volunteer  Army,  Navy,  Marine  Corpe,  and  National  Guard  or  OrKoniiod  Militia,  ia 
tlie  order  named. 


Filled  in  by  the 
Recruiting  Officer 
at  time  of  enlist- 
ment. 


CimSENT  ENLISTMENT. 

Bwrlag  In.....:-^^. enlistment  period.  \ 

Accepted  for  enlistment  tLt.J/S/.i2JtjCjff.^.AJ3/7y,.tXj.lL&j,-\ 
Enlisted  .iJ.u/..y.^,vi\  f,  zX.Q/jUtmhj/JSL.'Rw.r.QAAi^.Qs^ ' 

ty Cxk0.o./.t3..W.ciod,.../^'..C.'. 

Assigned  to  .S.oJ/^.lJ^.Ql/.fPjf^. 

(Company  and  nciment  or  corps  or  department.) 


Transferred  to  -..CJ../2?,-C(2^i AS^tMP.,  m  % 

(Ck)mpany  and  regwienC  or  corpe  or  department.) 


Transferred  to — ,  191  e 

(Company  and  regiment  or  oorpe  or  department.) 

Foxlosglied  to  reserve  at . , . 

. .  191  .  Character:  ...C.TClX:6-J/<!^J?J.'„... 

tEonoxablr  discharged;  fdlscharged  and  not  recommended  for  reen« 

llstment;  tdlshonorably  d^charged  at . 

,  191   .  Character: , 

tStrike  out  worde  not  ap^iMble. 

(3)     .  8-a» 


Filled  in  by  the 
Recruiting  Officer 
at  time  of  enlist- 
ment. 


As  events  in  the 
service  of  the  soldier 
occur,  they  are  en- 
tered and  initialed  by 
the  Company  Com- 
mander on  this  page 
of  the  Service  Record. 

Erasures  on  the 
Service  Record  are 
not  permitted.  Where 
a  change  is  necessary 
a  line  is  drawn 
through  the  original 
entry  and  the  new 
entry  made  and 
signed  by  the  officer 
making  it.  The  rea- 
son for  the  change 
will  be  stated. 


Company  Administration 

Mn.TTARY  BECOBD. 

Each  entry  on  this  page  will  bo  Initialed.    (See  Instruction  12.) 


19 


Grade:  RA.CCZ.^.S. 

Grade:  

Grade: 

Grade:  

Grade: 

Harksmansbip,  guuer,  qaallflcation  or  rating:* 
..... LfJ2.Q.U£L/j./jL^.d.. 

Battles,  etc.: ^I^TZj^ 


Aua.?.Z. 


--.1917. 
...191  . 
..,191  . 
...191  . 
...191   . 


Wounds  or  other  Injoiies  received  In  action: /jCjS.f2.^:z. 


Medal  of  boaor  (actloB,  with  date  thereof,  for  which  granted) : 


.//^0-0-&^.. 


Certiflcate  of  merit  (natnre  of  service,  with  date  thereof,  for  which 
granted): d^.QJP./^.. - 

Furlough.:  ...<^Z,^.5?.../i?.-/fe.y.7:T./£/.;?I 


Time  lost  to  be  made  good  under  A.  W.  107: 

(a)  Absence  without  proper  authority  or  In  desertion. 


(b)  Confinement  under  sentence  or  while  awaiting  trial  and  dls- 
position  of  case,  if  trial  resnited  In  conviction. 


(c)  Unable  to  perform  duty  through  the  Intemperate  use  of  drugs 
or  alcohoUo  Uqnor  or  through  disease  or  injury  the  result  of 
his  own  misconduct. 


•  Civa  data  o(  qualiSeatioa  or  rutins  (sd  Burabcr,  data,  toA  (ourco  of  order  oa- 
Douacias  lame.  3 — 37J 


20  Company  Administration 

X«eh  entir  on  this  page  will  b«  Initialed.    (See  Instntctioo  li.) 
Oonvlotionf  by  conrt-martlal: 

(See  lasiruotion  8.) 

....eoort-martlal:  approved .>U91  •,  Articles  of  War.... 

conrt-martlal;  approved 191    >  Articles  of  War 

conrt-martlal;  approved Ml  >  Articles  of  War — 

conrt-martlal;  approved.. 191  ,  Articles  of  War.... 

conrt-martlal;  approved .191    ,  Articles  of  War . 

conrt-martlal;  approved -191    ,  Articles  of  War . 

conrt-martlal;  approved 191    ,  Articles  of  War . 

conrt-martial;  approved 191  ,  Articles  of  War-^— 

conrt-martlal;  approved 191  ,  Articles  of  War.... 

conrt-martlal;  ajiproved 191    ,  Articles  of  War - 


*  loeert  word  *'G«skcaml/*  "SpeoiAl/*  or  "Summary/*  as  the  csao  may  be. 
Fay  detained  by  conrt-martlal  collected  on  pay  roll  as  follows: 


,m 

,191 
,191 
,191 
.191 


SEKAKKS  (See  Instmction  11): 


.,191 
.,191 
.,191 
.,191 

.,m 

.,191 


Amount. 
Cts. 


When  the  soldier  is 
tried  by  Court-Martial 
a  record  of  the  trial 
is  entered  here  and 
initialed  by  the  Com- 
pany C  o  m  m  a  n  d  er. 
The  completed  charge 
sheet  or  order  pro- 
mulgating the  sen- 
tence is  filed  with  the 
Service  Record. 


Pay  detained  in  ac- 
cordance with  sen- 
tence of  court-martial 
is  recorded  here. 


Additional  sheets  for  "Bemarks,"  tf  reqnlred,  wlU  be  attached  here. 

(See  lutraotioa  11.) 

(5)  .  ••^» 


Company  Administration  21 

CLOTHING  ACCOUNT. 

Each  entry  on  this  pago  will  be  initialed.    (See  Instruction  12.) 
CLOTHnrO  DRAWS. 


The  clothing  ac- 
count  of  the 
soldier  is  kept  on 
this  page  of  the 
Service  Record. 
The  amounts  en- 
tered hereon  must 
in  every  case  agree 
with  those  entered 
on  the  "Statement 
of  Clothing  Charg- 
ed to  Enlisted 
Men."  See  Cloth- 
ing. Reference  A. 
R.  1157. 


Value. 

Sate  of  laane. 

Value. 

Dols. 

Cts. 

Dols.j  Cts. 

..i/.i^/jf../.a..... 

f/: 
IS. 

1 

"1 

, 

22  Company  Administration 

£acb  entry  on  this  page  will  be  Initialed.    (See  Instructions  12.) 
ORATtnTOUS  ISSXTES  OF  CLOTHING. 


Date  of  Issne. 

Value. 

Date  of  Issne. 

Value. 

Dols. 

Cts. 

Dols. 

Cts. 

, 







Whenever  gratuit- 
ous issues  of  clothing 
are  made  to  enlisted 
men  they  are  entered 
here.  Reference  A. 
R.  1167.  1168,  1168^, 
1172,   1173   and   14S5. 


CLOTHING  SETTLEHEITTS. 

(To  be  made  semiannually  and  when  soldier  Is  separated  firom  the  m« 
tive  service.) 


Date  of 
Settlement. 

Allowance. 

Money  value 
of  Clothing 

Drawn 
Since  Last 
Settlement. 

Balance 

Due 
TTnlted 
Stotes. 

Balance 

Due 
Soldier. 

%.^f^. 

^^AZiiJS^. 

J/:/.ul8.. 





The  Soldier's  Cloth- 
ing Account  is  settled 
on  June  30  and  Dec. 
31  of  each  year,  and 
when  he  is  separated 
from  the  service.  See 
Clothing  Settlements. 
Reference  A.  R.  1160 
to  1166. 


ALLOTMENTS. 

% — y.M.-rn?er  month  for .v^.month8  beginning  with  the  month  of 

..W.i^jQj/.SOtl. 19l7;  discontinued . 191    ; 

$ per  month  for months  beginning  with  the  month  of 

.: 181    ;  discontinued 191    i 

I per  month  for months  beginning  with  the  month  of 

191    ;  dlsooatlnned Ml   » 

(7)  »-37» 


Allotments  must  be 
entered  here.  See 
Allotments.  Refer- 
ence  A.  R.  1347  to 
1360. 


Company  Administration 
(8) 
DEPOSITS. 


23 


Where  a  soldier 
makes  a  deposit  the 
fact  will  be  entered 
on  this  page  of  the 
Service  Record.  The 
date,  amount  and  the 
officer  with  whom  the 
deposit  was  made 
must  agree  with  the 
Report  of  Deposits 
and  the  Deposit  Certi- 
ficate in  the  Soldier's 
Deposit  Book.  See 
Deposits. 

Reference  A.  R. 
1361  to  1369. 


Amount. 

■ 

Doll. 

ct«. 

^dl^-CT. 

.^d:. 

m 

.3y^./t/^..&MA/^.-..C^. 



■ 

— 

— 

^ 

. .„.„... .. 

■-r^,-^— —,-——■,„■,  —  »,■■■,<,■,■■,■— -„■-« 

Additional  sheets  for  "Deposits,"  If  reqalnd,  win  b«  attacked  hti«< 
<8m  laitntotios  11.)  *—ttt 


24 


Company  Administration 


Co./.o/z?.6.t/.s^..B£i.r.f:/XcAs.^..O^/-0.^...- 

(Juli/.../^. : .191/ 

Tfi..X.'..Q^  J/.O/'./^/ra^.f/^y. _ 

This  z<Ai\^t*-S.^&CyM.LO.S5I.(^/znie-^^.-/C-.MO.^,:. 


He  was  last  paid  to  inclnde.. 


By 

(Rank  and  name  of  quartermaster.) 

Due  United  States  (See  Instmction  5);  if  nothing,  so  state: 

//.Ot/7./.no. 


'f 


This  soldlert-^^^Z/P-^an  allotment  running. 
(Haa  or  baa  not.) 

His  character  isf- ^O-QcJ^ 

I  have  personally  verifled  all  entries  under  "Dae  TTnited  States." 

<S/ML€/it.^.:Mi^CC: 


.Co/<>/^.^/^._/^yOr7j!^^^___CorcmK^^ 


,191 7 


2d  VSCD. 

:F/ja]^..T.BM.r.r.a.cA5^.Ar..y:... 

Se/>.t:.An.... 

TO C.O^..de:* 

This  soldier*.  ..^iX^.5^/r>f:6'.'i/ .^ jC2./^.-C.-./^/.: 

H«  was  Ust  paid  to  Include.— ^/ii^.^... .«?./.. ,  19l7 


This  indorsement  is 
filled  out  by  the  Ad- 
jutant at  the  Recruit 
Depot  where  the 
soldier  is  sent  to  join 
his  first   organization. 


/  (Rank  &0(1  name  of  a 


I  auartermaater.) 

Dn«  TTnited  States  (See  Instruction  S);  U  nothing,  so  state: 


.^oT^^ZrjLn.. 


da^.. 


This  soldlerf  {7.*r*.^.-..  an  allotment  running. 

(Hu  or  hu  not.) 


His  character  1st. 

I  haTe  personally  verified  all  entries  under  "Due  TTnited  States." 


all  en 
Ca/3i'Off?..^O^Jr?/.^... commanding. 


When  the  soldier  is 
separated  from  his 
organization  by  trans- 
fer or  otherwise,  his 
Service  Record  up  to 
the  date  of  such  sepa- 
ration is  transmitted 
to  his  new  Command- 
ing Officer.  The  Ser- 
vice Record  will  not 
be  entrusted  to  the 
soldier  himself,  but 
will  be  forwarded 
by  mail.  If  the  soldier 
is  a  member  of  a  de- 
tachment that  is  going 
under  charge  of  an 
officer  or  non-com- 
missioned officer,  the 
Service  Records  of  all 
the  men  will  be  turned 
over  to  such  officer  or 
non  -  commissioned 
officer  for  delivery. 
An  official  copy  of  this 
indorsement  with  the 
soldier's  name  written 
on  it  is  retained  with 
the  Company  Records. 


(9) 


CHAPTER  III. 
THE  SICK  REPORT 

When  a  soldier  requires  medical  attention  his  name  is  entered  on 
the  Company  Sick  Report  and  he  is  sent  to  the  hospital. 

Sick  call  is  sounded  daily  at  such  time  as  may  be  prescribed  by  the 
Commanding  Officer. 

All  the  men  whose  names  are  on  the  sick  report  are  assembled  at 
the  orderly  room  and  those  able  to  do  so  are  marched  to  the  hospital 
by  the  non-commissioned  officer  in  charge  of  quarters,  where  they 
are  reported  to  the  Surgeon. 

A  man  requiring  the  services  of  a  doctor  may  be  sent  to  the  hos- 
pital at  any  time.  The  Sick  Report  Book  properly  made  out  should 
accompany  him. 

Instructions  for  Making  Out  Sick  Report — The  report  will  be  signed 
by  a  commissioned  officer  of  the  Company  and  by  the  medical  officer 
on  the  line  immediately  following  the  last  entry  for  the  occasion, 
each  officer  using  only  one  line  for  his  signature  and  title,  and  sign- 
ing under  the  items  of  his  report.  The  first  entry  for  each  succeeding 
occasion  will  be  made  on  the  line  immediately  following  the  signa- 
tures of  the  officers. 

The  report  of  the  Company  Officer  will,  if  practicable,  be  completed 
before  the  report  is  sent  to  the  medical  officer. 

If  the  Company  Officer  cannot  state  whether  the  alleged  sickness  or 
injury  originated  in  the  line  of  duty,  he  will  write  an  interrogation 
mark  (?)  in  the  column  provided  for  such  expression  of  opinion. 

In  order  that  the  report  may  be  clear,  erasures  are  prohibited.  A 
line  drawn  across  an  erroneous  entry  will  sufficiently  indicate  its 
obliteration.  All  obliterations  and  corrections  must  be  authenticated 
by  a  certificate  of  the  officer  making  them,  written  on  the  margin  of 
the  page. 

The  report  will  be  carefully  preserved  with  the  records  of  the  Com- 
pany as  prescribed  in  Army  Regulations  or  orders  of  the  War  De- 
partment. 

Line  of  Duty — Every  disease  or  injury  suffered  by  an  officer  or 
soldier  while  in  the  military  service  of  the  United  States  should  be 
reported  as  originating  in  the  line  of  duty,  unless  the  reporting  officer 
knows  personally  or  by  credible  information:  First,  that  the  disease 
or  injury  existed  before  the  man  entered  the  service;  second,  that  it 
was  incurred  while  the  man  was  absent  on  furlough  or  without  per- 
mission; or,  third,  that  it  resulted  from  wilful  neglect  or  immoral 
conduct  of  the  man  himself. 

Venereal  Diseases,  Prevention  and  Detection  Among  Enlisted  Men — 
1.  It  is  enjoined  upon  all  officers  serving  with  troops  to  do  their  utmost 
to  encourage  healthful  exercises  and  physical  recreation  and  to  supply 
opportunities  for  cleanly  social  and  interesting  mental  occupations  for 
the  men  under  their  command;  to  take  advantage  of  favorable  oppor- 
tunities to  point  out,  particularly  to  the  younger  men,  the  inevitable 
misery  and  disaster  which  follow  upon  intemperance  and  moral  un- 

25 


26  Company  Administration 

cleanliness,  and  that  venereal  disease,  which  is  almost  sure  to  follow 
licentious  living,  is  never  a  trivial  affair.  Although  the  chief  obligation 
and  responsibility  for  the  instruction  of  soldiers  in  these  matters  rests 
upon  Company  Officers,  the  Medical  Officers  should  co-operate  by 
occasional  lectures  or  other  instruction  upon  the  subject  of  sexual 
physiology  and  hygiene  and  the  dangers  of  venereal  infection. 

2.  Commanding  Officers  will  require  that  men  who  expose  them- 
selves to  the  danger  of  contracting  venereal  disease  shall  at  once 
upon  their  return  to  camp  or  garrison  report  to  the  hospital  or  dis- 
pensary for  the  application  of  such  cleansing  and  prophylaxis  as  may 
be  prescribed  by  the  Surgeon  General.  Any  soldier  who  fails  to 
comply  with  such  instructions  shall  be  brought  to  trial  by  court- 
martial  for  neglect  of  duty. 

3.  Commanding  Officers  will  require  a  Medical  Officer,  accom- 
panied by  the  Company  or  Detachment  Commander,  to  make  a  thor- 
ough physical  inspection  twice  in  each  month  of  all  the  enlisted  men 
(except  married  men  of  good  character)  of  each  organization  belong- 
ing to  or  attached  to  the  command.  These  inspections  will  be  made 
at  times  not  known  beforehand  to  the  men  and  preferably  immediately 
after  a  formation.  The  dates  on  which  the  physical  inspections  of 
the  various  organizations  are  made  will  be  noted  on  the  monthly 
sanitary  reports. 

At  these  inspections  a  careful  examination  of  the  feet  and  foot- 
wear and  of  the  condition  of  personal  cleanliness  of  the  men  will 
be  made,  as  well  as  careful  observation  for  the  detection  of  venereal 
diseases. 

Cases  of  the  latter  will  be  promptly  subjected  to  treatment,  but 
not  necessarily  excused  from  duty  unless,  in  the  opinion  of  the  Sur- 
geon, deemed  desirable.  They  will  be  made  of  record  in  the  medical 
reports  in  any  case.  A  list  of  those  diseased  but  doing  duty  will  be 
kept  both  by  the  Company  or  Detachment  Commander  and  the  Sur- 
geon, and  the  infected  men  will  be  required  to  report  to  a  medical 
officer  for  systematic  treatment  until  cured.  While  in  the  infectious 
stages  the  men  should  be  confined  strictly  to  the  limits  of  the  post. 
When  a  venereal  case,  whether  or  not  on  sick  report,  is  transferred 
to  another  command,  the  surgeon  will  send  a  transfer  slip  giving 
a  brief  history  of  the  case. 


Company  Administration 


27 


V 


CHAPTER  IV. 

THE  MORNING  REPORT. 

The  Morning  Report  is  the  "daily  return"  of  the  Company.  It 
shows,  at  the  time  it  is  submitted,  the  exact  status  of  the  Company 
with  respect  to  the  number  of  officers  and  enlisted  men  in  the  various 
grades  for  duty:  The  number  on  extra  and  special  duty,  sick,  in  arrest 
or  confinement  and  absent  from  the  Command. 

NOTE:  The  difference  between  Extra  Duty  and  Special  Duty  is 
this:  When  a  soldier  is  detailed  to  perform  specific  services  which 
removes  him  temporarily  from  the  ordinary  duty  roster  of  the  or- 
ganization to  which  he  belongs  he  will  be  reported  on  "Extra  Duty," 
if  he  receives  extra  compensation  for  such  service.  If  he  receives  no 
extra  compensation  he  is  reported  on  "Special  Duty"  (See  A.  R.  169). 
Making  Out  the  Morning  Report — Collect  all  the  data  that  affects 
the  status  of  any  officer  or  enlisted  man  of  the  Company  since  the 
rendition  of  the  last  morning  report. 

Reference  to  "Remarks"  blank  form  for  morning  report.  Notation 
is  made  as  indicated  therein  for  7th  July.  For  example,  let  us  say 
that  Private  Shaw  has  been  reported  sick  and  admitted  to  the  Hos- 
pital by  the  Surgeon.  Sergeant  Hall  has  been  detailed  on  Special 
Duty  at  Division  Headquarters.  Corporal  Wilson  has  been  detailed  on 
Special  Duty  as  Company  Clerk.  Private  James  is  absent  without 
leave.    To  check  the  remarks: 

1  Pvt.  Duty  to  Sick. 
1  Sgt.  Duty  to  Special  Duty. 
1  Cpl.  Duty  to  Special  Duty. 
I  Pvt.  Duty  to  Absent  Without  Leave. 
By  the  plus  and  minus  signs  we  have: 

Duty,             Special  Duty.          Absent.  Sick. 

—1  Pvt.                 +1  Sgt.               +1  Pvt.  +1  Pvt. 

—1  Sgt.                 -f  1  Cpl. 
—1  Cpl. 
—1  Pvt. 

—1  Sgt.  +1  Sgt.  +1  Pvt.  -fl  Pvt. 

—1  Cpl.  +1  Cpl. 

—2  Pvts. 
The  plus  and  minus  signs  balance  (4  each)  and  are  therefore  cor- 
rect.   Turning  now  to  the  figures  on  the  left  hand  page  of  the  morn- 
ing report  we  enter  opposite  the  date  7th  July: 

1.  Sergeants   — 1;  Enter      7. 

2.  Corporals   — 1;  Enter    IS. 

3.  Privates      —2;  Enter  108. 

4.  Special 

Duty.        -f2;  Enter      3. 

5.  Sick  4-1;  Enter      3. 

6.  Absent        +1;  Enter      5. 

There  being  no  other  changes  the  other  spaces  are  filled  in  with 
the  same  figures  as  the  day  previous. 

Th«s  column  Present  and  Absent  must  total  the  entire  strength  of 
the  Compan,y.  Every  change  in  the  figures  for  the  previous  day  must 
be  explained  by  a  remark  showing  the  reason  for  such  change. 

28 


Company  Administration 


29 


Take  the  remarks  for  the  remaining  days  as  indicated,  and,  for 
practice,  work  them  out  by  the  plus  and  minus  signs  and  compare  with 
the  figures  in  the  body  of  the  report. 

Rations — You  will  note  two  sets  of  ruled  columns  on  the  extreme 
left  band  side  of  the  page  for  remarks.  These  are  to  be  used  for  keep- 
ing an  account  of  the  number  of  rations  to  be  added  or  deducted  on 
the  next  ration  return  submitted  by  the. Company, 

For  example,  Private  Shaw  goes  sick  in  Hospital  on  the  morning  of 
the  7th  July.  Rations  were  drawn  for  him  from  July  1  to  10.  He  has 
consumed  6  of  these  (from  the  1  to  6),  therefore  4  rations  are  to  be 
deducted  for  him  on  the  next  return.  Private  Shaw  returns  to  duty 
on  the  9th,  2  rations  for  the  9th  and  10th  are  added  for  him.  Take 
the  remarks  as  indicated  and  study  out  the  system  in  connection  with 
the  entries  made  in  the  plus  and  minus  column  and  you  will  readily 
see  how  it  works  out. 

When  the  next  ration  return  is  to  be  made  out  all  you  have  to  do 
is  add  up  the  two  columns,  enter  the  total  on  the  return  in  the  space 
provided  for  additions  and  deductions  and  the  difference  between  these 
gives  the  net  corrections. 


AHIHAL3  OS  BAKD. 


PVBUO.  Peivati 


.„.„  .  watf- 

ivn,  Biid<llon,aDdftrtlflc«nwlU 
I  reported  under  Uis  beadiog 


BI6HATTTBE  OF  COM- 
UAHDISO  OFTICEB. 


j.a_ 


.fl-Lfi. 


4  jisnjisa 
1 


!LX&. 


loa 


Piatt .BVb. 


ISa 


Piatt.  BlcB. 


LU. 


2Jl 


IQ2._ 


\5SLpi. 


ISO 


ii-l 


LQS^. 


LSfi.Ul 


^ 


TiB.t.Hillard 


Vm.L.Hillard 


Wm.L.Hlllard 


tm.L.EiUard 


Piatt  .Bits. 


gM 


2  111 


IL5Q. 


isa. 


ym.I..Hlllard 


RZ:M.A.IIK8. 


Pord. 


80      40 


Be  change 


Prrt.Shaw  from  dut 
DlT.Hqre.     Corpl.tllaon  dut 
O.L. 


Hospital.  Sargi.Hall  from  duty  to  S.D. 


S.n.Co.ClTk.  Prvt.J>ne»  duty  to  A.W. 


PrTt.Ja«ie»  A.T.O.L,  to  Oenf.  Oerpl.thlt*  Sk.ln  Qra.to  duty.Oorpl. 
JoMt  dttty-fc8_Xurlmgb»  Prvt..Pan«8B^ S.D.  to  duty. . 


_Pryt.|h«(r_Sk«l»-Jfc8p.to_duty.  8«rgt.Clark  duty  to  D.S,  recrultl 
. Prvt.Holden  duty  a>  Iano«  Corporal.  Cook  Hughes  duty  to  Sk.ln  Qr»« 


S.D.  to  A.W.O.I.. 


r   furlough  to   duty. 


'8fi        5S 


CHAPTER  V. 

THE  DUTY  ROSTER 

Reference  A.  R.  355  to  364. 

Form  (A.  G.  O.  342). 

INSTRUCTIONS. 

(For  Keeping  the  Duty  Roster.) 

General. 

1.  The  duty  roster  for  troops,  batteries,  companies,  and  detach- 
ments shows  the  names  of  all  enlisted  men  of  the  organization,  and 
consists  of  two  parts: 

The  roster  for  guard  duty; 
The  roster  for  other  duties. 
The  man  longest  off  duty  (as  indicated  by  roster  numerals  in  the 
former  case,  and  by  the  "date  when  last  performed"  in  the  latter)  is 
the  first  for  detail  for  such  duty. 

Guard  Roster. 

2.  Each  man  is  each  day  credited  with  the  number  of  days  that  he 
has  remained  present  and  available  for  duty  since  the  beginning  of  his 
last  tour. 

3.  When  nonavailable  on  account  of  absence  without  leave,  in 
arrest,  in  confinement,  or  on  pass,  men  will  be  credited  the  same  as 
they  would  have  been  had  they  remained  present  and  available  for 
duty,  the  numerals  being  inserted  in  the  same  square  just  above  the 
letters  indicating  their  proper  status.  Men  returning  to  duty  from 
sick,  from  furlough,  detached  service,  extra  duty,  or  special  duty  all 
start  in  where  they  left  off.  Departures  from  this  instruction  may  be 
authorized  by  the  Commanding  Officer  when  a  strict  application  would 
allow  an  improper  advantage  or  work  hardship. 

4.  The  abbreviations  should  be  strictly  adhered  to, 

5.  If  available,  but  not  required  for  guard  duty,  in  the  proper  place 
opposite  the  soldier's  name  will  be  placed  the  numeral  showing  the 
number  of  days  since  he  performed  guard  duty.  The  performance 
of  a  tour  of  main  guard  duty  is  indicated  thus:  P  Any  special 
guard  duty,  such  as  stable  guard,  may  be  similarly  indicated,  with 
the  addition  of  the  initial  letter  in  the  open  half  space,  thus      *% 

6.  The  detail  for  supernumerary  should,  as  a  rule,  fall  on  the  nian 
next  for  detail.  This,  however,  may  be  varied  so  as  to  "even  up" 
the  detail. 

Roster  for  Other  Duties. 

7.  At  the  beginning  of  the  month  insert  in  the  proper  column, 
opposite  each  man's  name,  the  date  when  he  last  performed  the  duty 
specified,  using  the  abbreviated  name  of  the  month  and  the  numeral. 

8.  When  a  detail  for  any  one  of  these  duties  has  been  determined 
upon  (in  accordance  with  the  general  instructions)  draw  a  line  through 
this  date  and  insert  in  the  same  space  the  numeral  indicating  the  day 
of  the  month.  If  detailed  again  for  this  duty  during  the  month,  draw 
a  line  through  this  last  date  and  again  insert  in  the  same  space  the 
new  numeral,  and  so  on.    (See  model  roster.) 

SO 


Company  Administration 


31 


9.  The  necessary  entries  relative  to  any  regular  duties  not  speci- 
fied on  the  roster  will  be  shown  in  one  of  the  blank  columns  pro- 
vided for  that  purpose,  the  nature  of  the  duty  being  shown  in  the 
heading  of  the  column. 

10.  In  case  of  a  detail  for  detached  service,  a  hyphen  should  fol- 
low the  numeral,  which  merely  indicates  the  day  of  departure.  But, 
since  detached  service  is  the  only  variable  duty  as  regards  length  of 
time,  it  is  the  day  of  return  that  determines  "when  last  performed;" 
hence,  upon  the  man's  return  from  detached  service,  draw  a  line 
through  date  of  departure  and  insert  the  date  of  return  after  the 
hyphen. 

11.  At  the  end  of  the  month  the  dates  when  last  performed  are 
transferred  to  the  proper  spaces  on  the  roster  for  the  ensuing  month. 

Abbreviations  for  Guard  Roster. 
A.      — Absent  without  leave.  F.       — On  furlough. 

Ar.     — Arrest  in  quarters.  P.       — On  pass. 

C.  — In  confinement.  Ret.   — Recruit. 

D.  S.  — On  detached  service.  S.  D.  — On  special  duty. 

E.  D. — On  extra  duty.  Sk.    — Sick. 


(MOOEI-) 

DUTY  BOSTEB  OF  COUFAlfl 

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' 

32  Company  Administration 

Copies  of  this  Blank  Form  are  for  sale  by  Geo.  U.  Harvey  Publishing 
Co.,  Inc.,  109  Lafayette  Street,  New  York.    $2.00  for  300. 

Name  of  Organization 

191 


DETAILS    FOR    TO-MORROW 


Sergeants: 


Corporals: 


Musicians: 


GUARD 


Privates: 


Supernumerary: 


KITCHEN     POLICE 


ROOM     ORDERLIES 


N.     C.     O.     CHARGE     QUARTERS 


First  Sergeant,  Co. 

Harvey  Military  Forms 

George  U.  Harvey  Pub,  Co.,  Inc.,  109  l,afayette  St.,  N.  Y.  City 


CHAPTER  VI. 
THE  MESS. 

A  ration  is  the  allowance  for  the  subsistence  for  one  man  for  one 
day. 

Reference  A.  R.  1202  to  1222. 

When  troops  are  in  mobilization  or  concentration  camps  issues  of 
rations  in  kind  are  made  in  accordance  with  the  ration  tables  under 
A  R.  1205. 

Requisition  for  rations  is  made  on  the  "Ration  Return"  (Q.  M.  C. 
Form  No.  223),  which  shows  the  period  for  which  rations  are  to  be 
drawn  (Number  of  days),  the  number  of  persons  present,  the  number 
of  deductions  and  additions  and  the  total  number  of  rations  required. 

The  data  for  all  of  this  is  obtained  from  the  Company  "Morning 
Report"  (See  "Morning  Reports.") 

1.  Add  together  all  the  men  shown  under  the  heading  "Present" 
on  the  morning  report  and  deduct  from  this  number  those  who  do 
not  take  their  meals  with  the  company.  This  gives  the  data  for  the 
space  "persons  present." 

2.  Add  up  the  "Plus"  column  to  the  right  of  "Remarks";  this  gives 
the  data  for  additions. 

3.  Add  up  the  "Minus"  column;  this  gives  the  data  for  the  de- 
ductions. 

4.  The  difference  between  the  "Plus"  and  "Minus"  columns  gives 
the  "Net  Corrections,"  which  is  entered  just  under  the  item  "No.  of 
Rations."  The  former  is  subtracted  from  the  latter  and  a  total  num- 
ber of  rations  covered  by  the  return  is  arrived  at. 

The  return  is  signed  by  the  Company  Commander  and  sent  to  Head- 
quarters with  the  Morning  Report.  It  is  approved  and  the  issue 
ordered  by  the  Commanding  Officer,  who  affixes  his  signature,  and  it 
is  sent  to  the  Quartermaster,  who  issues  the  rations. 

Fresh  bread,  meat  and  other  perishable  articles  of  the  ration  are 

issued  from  time  to  time  as  they  are  required.    The  staple  articles  are 

usually  issued  at  the  beginning  of  the  ration  period.    The  allowance  of 

soap,  candles,  matches,  toilet  paper  and  ice  is  given  in  A.  R.  1215. 

Organization  of  the  Mess. 

Reference:     A.  R.  283  and  296-302. 

There  is  probably  no  phase  of  company  administration  that  will  pay 
such  large  dividends  in  contentment,  happiness  and  esprit  de  corps,  as 
a  good  company  mess.  The  Company  Commander  who  has  a  poor 
mess  will  have  a  poor  Company.  The  personnel  of  the  culinary  de- 
partment of  the  Company  consists  of  the  Mess  Sergeant,  who  is 
detailed  from  the  sergeants  of  the  Company;  two  cooks,  appointed  by 
the  Company  Commander;  the  necessary  number  of  kitchen  police, 
detailed  daily  by  roster  from  the  privates  of  the  Company;  a  dining 
room  orderly,  who  is,  as  a  rule,  detailed  by  the  month;  and  a  private 
detailed  in  the  kitchen  to  learn  cooking. 

The  Mess  Sergeant  is  in  charge  of  the  Company  mess  under  the 
supervision  of  the  Company  Commander.  He  makes  the  purchases  of 
supplies  and  provides  the  cooks  with  the  materials  necessary  for  the 

33 


34  Company  Administration 

bill  of  fare  for  each  meal.  He  sees  that  the  personnel  connected  with 
the  mess  perform  their  duties  properly  and  that  the  food,  in  sufficient 
quantity  and  excellent  quality,  is  properly  prepared  and  promptly 
served  at  the  hour  designated. 

The  company  cooks  are  selected  for  their  special  qualifications. 
They  receive  the  same  pay  as  the  sergeants  and  in  many  cases  receive 
special  training  for  the  work  in  one  of  the  several  schools  for  army 
cooks  maintained  by  the  War  Department. 

The  kitchen  police  are  charged  with  the  scullery  work  of  the  kitchen. 
They  prepare  the  vegetables,  wash  and  dry  the  dishes,  scrub  the 
kitchen  utensils  and,  when  mess  is  served,  act  as  waiters  in  the  dining 
room. 

The  dining  room  orderly  is  charged,  under  the  direction  of  the  Mess 
Sergeant,  with  the  care  of  the  tableware  and  table  equipment  of  the 
mess.  He  keeps  an  accurate  account  of  all  articles  and,  when  any  are 
broken,  makes  report  of  same  in  order  that  it  may  be  charged  against 
the  person  at  fault.  He  sees  that  the  tables  are  set  and  that  the  mess 
stools  are  in  place  at  the  proper  time.  He  assists  in  waiting  on  the 
table  during  mess  hours  and  helps  to  wash  and  dry  the  dishes. 

The  private  detailed  in  the  kitchen  to  learn  cooking  is  one  of  the 
necessary  utilities  of  the  Company.  The  Company  Commander  never 
knows  when  he  is  going  to  lose  a  cook  from  one  cause  or  another, 
and  it  is  absolutely  necessary  to  have  available  a  man  who  can  be  put 
into  the  kitchen  and  who  is  capable  of  doing  the  work  in  a  satisfactory 
manner  should  one  of  the  cooks  be  absent.  There  is  only  one  way  to 
have  such  a  man  available,  and  that  is  to  instruct  him  beforehand. 
The  far-sighted  Company  Commander  always  has  several  men  in  the 
company  who  have  received  training  in  the  kitchen. 

There  are  several  methods  of  making  the  bill  of  fare  in  the  service. 
Some  Company  Commanders  have  the  Mess  Sergeant  make  up  the 
bill  of  fare  from  day  to  day,  and  submit  that  for  the  succeeding  day, 
at  the  morning  inspection.  The  writer  has  used  the  following  method 
with  success  over  a  period  of  a  number  of  years:  Make  up  a  bill  of 
fare  providing  for  each  meal  from  Monday  morning  at  breakfast  until 
Sunday  night  at  supper.  Repeat  this  bill  of  fare  each  week.  Change 
the  items  from  time  to  time,  according  to  the  season  and  locality, 
providing  such  articles  of  food  as  the  market  affords.  This  method 
has  been  carefully  worked  out  and  given  a  thorough  trial  under  vary- 
ing conditions  of  the  service  and  has  proved  eminently  successful 
Give  it  a  fair  trial. 

The  personal  mess  equipment  of  the  soldier  in  the  field  consists  of: 

1  Bacon  can. 

1  Condiment  can. 

1  Meat  can. 

1  Cup. 

1  Knife. 

1  Fork. 

1  Spoon. 


Company  Administration  35 

Copies  of  this  Blank  Form  are  for  sale  by  Geo.  U.  Harvey  Publishing 
Co.,  Inc.,  109  Lafayette  Street,  New  York.    $2.00  for  300. 

Name  of  Organization 

BILL    OF    FARE 

191 


Approved 


Breakfast 


Dinner 


Supper 


Mess  Sergeant 
Company 


Captain 

Harvey  Military  Forms 

George  U.  Harvey  Pub  Co.,  Inc.,  109  I<afayette  St.,  N.  Y.  City 


36 


Company  Administration 


Mess  Property 


Certificate  of  Breakage 
China  and  Glassware 


QQigftay  "A;..AOth«Iataatry. 

I  certify  thai  the  foUowng  Items  of  Chitu  a.nd 
GUssmtrt,  Q,  M.  Supplies  fofttifilch  I  am  responsi- 
ble, has>e  been  broken,  not  due  to  carelessness.  In 
said  organisation  during  the  quarter  ending 

JWM-JQ^iaU. ,  t9 


NO. 

ARTICLES 

PRICE  EACH 

VALUE 

z 

B<Mt>,Gm7. 

.27 

54 

5 

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1 

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10 

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20 

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16 

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4_ 

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l(i 

TOTAL  Money  Vauue, 

»              8 

50 

Maxlmam  strength,  ..JISO. 

Quarterly  allowance,  $  8«>5.0. 

.._1ta.L.flI.LM«D 

C^pttdn  40th«Iaitantrr 
Commanding  -jOoiapanyJA!'- 

IN  DUPUCATE. 


The  allowance  of  Kitch- 
en and  Tableware  and 
Mess  Furniture  is  an- 
nounced from  time  to 
time  in  orders  from  the 
War  Department.  The 
quarterly  allowance  for 
breakage  in  tableware 
varies  according  to  the 
strength  of  the  organiza- 
tion, and  is  based  upon  5 
per  cent,  of  the  cost  price 
of  the  equipment  allowed. 
That  is  a  Company  Com- 
mander is  given  a  break- 
age allowance  in  tableware 
of  5  per  cent,  per  quarter. 

At  the  end  of  each  quar- 
ter of  the  fiscal  year  a  Cer- 
tificate of  Breakage  (Q.  M. 
C.  Form  No.  207)  is  pre- 
pared by  the  Company 
Commander  and  forward- 
ed to  the  Supply  Officer. 
The  Supply  Officer  either 
issues  the  articles  enumer- 
ated on  the  certificate  to 
the  Company  Commander 
or  gives  him  a  credit  slip 
for  same,  and  the  transac- 
tion is  complete. 


Company  Administration 


37 


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CHAPTER  VII. 

THE  COMPANY  FUND. 

Reference  A.  R.  322  to  324  and  327  to  329. 

The  Company.  Fund  consists  of  the  gross  amounts  of  money  re- 
ceived in  the  Company  from  all  sources.  The  Captain  is  the  custodian. 
The  fund  is  expended  for  the  benefit  of  the  whole  Company  with  the 
concurrence  of  the  Company  Council,  which  is  composed  of  all  the 
officers  on  duty  with  the  Company. 

The  test  as  to  whether  an  expenditure  is  authorized  hinges  on  the 
question  as  to  whether  or  not  the  expenditure  would  be  solely  for  the 
benefit  of  the  (whole)  Company.  If  it  would  be  the  disbursement  is 
legal. 

The  Company  Fund  is  divided  into  two  parts,  the  Mess  Fund  and 
the  General  Fund.  The  Mess  Fund  is  made  up  of  savings  on  the 
ration  and  any  money  that  came  into  the  Company  as  a  result  of  the 
company  mess,  for  example,  from  boarders.  The  General  Fund  con- 
sists of  all  other  moneys  coming  into  the  Company.  No  expenditure 
from  the  Mess  Fund  is  permitted  unless  the  same  contributes  directly 
for  the  betterment  or  benefit  of  the  Company  mess.  The  General 
Fund  may  be  spent  for  any  legitimate  purpose. 

The  Captain  is  required  to  keep  an  account  of  the  Company  Fund. 
Every  cent  of  money  received  and  paid  out  must  be  accounted  for 
on  a  proper  voucher,  which  should  show  in  every  case  the  source 
from  which  the  money  was  derived  and  the  amount,  or,  in  the  case 
of  an  expenditure,  a  properly  receipted  bill  for  the  amount. 

Officers  must  not  neglect  the  task  of  bookkeeping  in  connection 
with  accounting  for  the  Company  Fund.  By  making  the  entry  of  a 
transaction  at  the  time  it  occurs  the  task  is  easily  accomplished.  At 
the  end  of  the  month  have  a  Company  Council  meeting  and  fill  in 
the  blanks  as  indicated.  Collect  all  the  vouchers  and  fasten  them 
together  in  the  order  that  they  appear  on  the  face  of  the  cash  account. 
Put  in  an  envelope  and  file  them  with  the  Company  Fund  Book.  When 
practicable  keep  the  money  pertaining  to  the  Company  Fund  in  a 
bank  and  pay  all  bills  by  check. 

Have  the  fund  inspected  quarterly  by  the  Battalion  Commander. 

Whenever  an  article  of  property  is  purchased  from  the  Company 
Fund  enter  it  on  the  pages  in  the  front  of  the  book. 

Instructions. 

1.  Par.  1220,  A.  R.  1913,  requiring  that  money  received  from  the 
Quartermaster  on  ration  and  savings  account  "shall  be  used  solely  for 
the  purchase  of  articles  of  food,"  makes  it  necessary  to  keep  the 
receipts  and  expenditures  from  "ration  savings"  separate  from  "other 
funds." 

2.  Entries  for  receipts  should  state  date  of  entry,  from  whom  (per- 
son or  firm),  what  for,  for  what  period  (in  case  of  savings,  post  ex- 
change dividends,  pay  from  boarders,  etc.),  and  amount.  Should  a  re- 
ceipt not  be  for  a  period,  but  only  for  a  single  transaction,  the  date  of 
the  receipt  also  should  appear,  if  different  from  the  date  of  entry. 

38 


Company  Admitiistration  39 

3.  Entries  for  expenditures  should  show  date  of  payment,  to  whom 
paid,  what  for,  and  amount;  all  briefly,  but  with  essential  points  cov- 
ered and  with  care  and  exactness, 

4.  To  facilitate  inspection  by  post  or  battalion  commanders  and 
others,  the  vouchers  should  be  put  in  proper  shape  and  filed  in  proper 
order.  Every  voucher  should  be  folded  to  convenient  size  for  hand- 
ling, being  pasted  on  proper  size  paper,  if  necessary,  and  indorsed,  for 
instance,  thus  on  the  first  fold: 

No.  6. 

JANUARY  7,  1915, 

$50. 

5.  There  should  be  a  voucher  for  all  moneys  received,  from  what- 
ever source,  and  for  all  moneys  expended.  For  example,  in  case  of 
the  Company  pool  collections,  when  the  money  is  turned  over  to  the 
Company  Commander,  a  voucher  of  this  tenor  should  also  be  turned 
in: 

Madison  Barracks,  N.  Y., 
January  7,  1915. 
Turned  over  to  Capt.  John  Smith,  fifty  dollars   ($50),  collections 
from  the  Company  pool  table  for  December,  1914. 

H.  A.  JONES, 
Q.  M.  Sergt.,  Co.  C,  24th  Infantry. 
Under  rare  circumstances,  especially  in  the  field,  it  may  happen  that 
it  is  not  practicable  to  get  a  receipt  for  money  expended.     In  such 
case  the  officer  should  certify  to  the  expenditure,  using  his  certificate 
as  a  voucher. 

6.  In  case  of  transfer  of  the  Company  Fund,  a  receipt  of  this  form 
is  suggested: 

Madison  Barracks,  N.  Y., 
January  1,  1911. 
Received  from  1st  Lieut.  John  A.  Smith,  24th  Infantry,  the  fund  of 
Co.  "A,"  24th  Infantry,  amounting  to  $500,  as  follows: 

Bank  $450.00 

Cash   50.00 

Total  $500.00 

JAMES  JONES, 
Captain  24th  Infantry. 

To  transfer  a  Company  Fund  that  is  deposited  in  the  bank,  it  is 
merely  necessary  to  write  the  cashier  of  the  bank  a  letter  of  this 
tenor: 

I  have  the  honor  to  inform  you  that  I  have  this  day  transferred  the 
Company  Fund,  Co.  "C,"  24th  Infantry,  to  Capt.  John  Smith,  24th 
Infantry,  who  will  from  now  on  have  authority  to  draw  against  the 
fund. 

His  signature  appears  below. 

Or  a  check  for  the  amount  in  the  bank  may  be  drawn  in  favor  of 
the  relieving  officer  and  turned  over  to  him. 

Caution:  When  receiving  a  Company  Fund,  always  obtain  from  the 
former  custodian  a  certified  statement  showing: 

(a)    All  bills  that  the  Company  owes. 


40 


Company  Administration 


(b)  All  amounts  due  the  Company. 

(c)  A  list  of  outstanding  checks. 

If  the  Company  owes  no  bills,  if  nothing  is  due  the  Company,  and  if 
there  are  no  outstanding  checks,  these  facts  should  be  stated.  This 
certified  statement  should  be  made  on  an  appropriate  page  in  the 
Company  Fund  book. 

7.    When  deposited  in  a  bank,  the  Company  fund  should  be  de- 
posited, for  instance,  as  "Company  Fund,  Co.  'C,*  24th  Infantry,"  and 
all  checks  drawn  against  the  fund  should  be  signed,  for  instance: 
Company  Fund,  Co.  "C,"  24th  Infantry, 
JOHN  A.  SMITH, 
Captain  24th  Infantry. 


Company  Administration 


41 


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42 


Company  Administration 

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CHAPTER  VIII. 
CLOTHING 

Reference  A.  R.    1157  to  1168^. 
Procedure 

1.  Private  Morton  notifies  the  Company  Clerk  that  he  desires  to 
draw  certain  clothing,  submitting  at  the  same  time  a  list  (Individual 
Clothing  Slip)  showing  the  articles  of  clothing  and  the  sizes  desired. 

2.  The  Company  Clerk  makes  out  (in  duplicate)  an  Individual 
Clothing  Slip  (See  Q.  M.  C.  Form  No.  165)  and  turns  this  over  to 
Private  Morton. 

3.  Private  Morton  takes  this  Individual  Clothing  Slip  to  the  Quar- 
termaster, who  issues  the  clothing  to  him, 

4.  The  Quartermaster  enters  under  the  heading  "Quantities  Is- 
sued" the  number  of  each  article  issued,  fills  in  the  "Unit  Price" 
column;  the  "Totals"  and  draws  a  line  through  all  blank  spaces  in 
the  "Quantities  Issued"  column.  All  of  this  on  both  copies  of  the 
slip. 

5.  Private  Morton  is  then  required  to  sign  both  the  original  and 
the  duplicate  of  the  slips  at  the  bottom. 

6.  The  "Original"  slip  is  retained  by  the  Quartermaster.  The 
"Duplicate"  is  returned  to  the  Company  Commander,  who  (a)  enters 
the  items  of  clothing  drawn  on  the  Abstract  of  Clothing  Drawn 
(Q.  M.  Form  No.  180).  (b)  Enters  the  total  amount  of  the  issue  on 
the  Statement  of  Clothing  Charged  to  Enlisted  Men  (Q.  M,  C,  Form 
No.  165b)  opposite  the  proper  slip  number,  (c)  Enters  the  amount 
and  initials  it  on  page  6  of  Private  Morton's  "Service  Record"  (See 
Form  No.  29,  A.  G.  O.). 

7.  At  the  end  of  the  month  the  following  action  is  taken: 

(a)  The  Company  Commander  compares  his  Abstract  of 
Clothing  Drawn  with  the  Quartermaster's  Abstract  of  Clothing 
Issued. 

(b)  After  satisfactory  settlement  of  all  differences  the  Com- 
pany commander  makes  an  additional  copy  of  the  Ab- 
stract of  Clothing  Issued  which  he  delivers  to  the  Quar- 
termaster not  later  than  the  Sth  of  the  month  following. 

(c)  As  a  record  of  the  clothing  issues  for  the  month  the 
Company  Commander  will  file  the  following  papers  to- 
gether; 


NOTE. — ^The  method  of  clothing  issue  and  accounting  set  forth  on  pages  42  to  SI 
has  been  discarded  for  the  period  of  the  war.  The  new  method  is  stated  on  pages 
52  to  55. 


Company  Administration  43 

1.  The  retained  copy  of  the  "Abstract  of  Clothing  Drawn." 
(Q.  M.  C.  Form  No.  180.) 

2.  The  Statement  of  Clothing  Charged  to  Enlisted  Men. 
(Q.  M.  C.  Form  No.   165b.) 

3.  The  duplicate  Individual  Clothing  Slip. 
(Q.  M.  C.  Form  No.  165.) 

This  enables  an  inspection  of  the  Company  Clothing  Issues  for 
each  month  to  be  made  in  a  minimum  time. 

Issue  of  Clothing  in  Bulk. 

When  a  considerable  number  of  men  of  the  Company  require 
clothing  it  is  issued  "in  bulk"  to  the  Company  Commander,  who  in 
turn  makes  the  issues  to  the  men. 

The  procedure  is  as  follows: 

1.  The  soldier  makes  out  an  "Individual  Clothing  Slip"  (Q.  M.  C. 
Form  No.  165)  showing  the  quantities  and  sizes  of  articles  required. 

2.  The  Company  Clerk  consolidates  these  slips. 

3.  A  Requisition  for  Clothing  (In  Bulk)  (Q.  M.  C.  Form  No.  213) 
is  made  out  in  triplicate,  showing  the  total  number  of  each  article  re- 
quired for  issue. 

4.  All  three  copies  are  signed  by  the  Company  Commander,  and 
sent  to  the  Quartermaster.  The  articles  are  assembled  and  made 
ready  for  delivery.  The  Quartermaster  enters  in  the  column  "Issued" 
the  total  number  of  each  article  available,  the  unit  price  and  the  totals, 
and  notifies  the  Company  Commander  that  the  clothing  is  ready  for 
delivery. 

5.  The  Company  Commander  or  his  representative  receives  the 
clothing,  verifies  the  amount  and  signs  the  receipt  (3)  on  the  back  of 
the  requisition.  The  Quartermaster  or  his  representative  then  signs 
the  certificate  (4). 

6.  The  clothing  is  removed  from  the  storehouse.  One  copy  of  the 
requisition  is  given  to  the  Company  Commander. 

7.  The  following  procedure  is  taken: 

(a)  The  clothing  is  issued  to  the  men  on  the  individual  slip 
submitted  by  them. 

(b)  The  issuing  officer  enters  on  the  slip  the  quantity  issued. 

(c)  The  soldier  signs  the  slip  at  the  bottom.  It  is  num- 
bered, dated  and  initialed  by  the  issuing  officer. 

(d)  The  Statement  of  Clothing  Charged  to  Enlisted  Men 
(Q.  M.  C.  Form  165b)  is  made  out,  each  individual  slip  opposite 
its  proper  number. 

(e)  The  amount  of  the  issue  is  charged  against  the  soldier 
on  page  6,  of  his  Service  Record.* 

(f)  The  Individual  Slips,  the  Requisition  and  the  statement 
of  Clothing  Charged  are  filed  together  as  a  part  of  the  Com- 
pany Records. 

8.  Clothing  that  is  not  issued  for  any  reason  is  returned  to  the 
Quartermaster  within  24  hours  from  the  time  it  is  removed  from  the 
store  house.  These  are  entered  in  the  column  "Ret'd  to  Q.  M."  The 
Company  Commander  or  his  representative  signs  certificate  (5)  and 
the  Quartermaster's  representative  signs  certificate   (6). 


44  Company  Administration 

9.  The  figures  in  the  column  "Net  Issued"  is  arrived  at  by  taking 
the  difference  between  the  "Issued"  and  the  "Ret'd  to  Q.  M."  columns. 
The  Company  Commander  certifies  that  he  has  charged  against  the 
enlisted  men  the  articles  enumerated  in  "Net  Issued"  column  on  the 
copy  on  file  in  the  Company. 

10.  The  two  copies  in  the  hands  of  the  Quartermaster  form  his 
voucher  for  dropping  the  clothing  from  his  returns. 

Clothing  Settlements. 
Reference  A.  R.     1160  to  1162. 
The  clothing  accounts  of  enlisted  men  are  settled  on  June  30  and 
December  31   of  each  year  and  when  the  soldier  is  separated  from 
the  service  for  any  reason. 
The  clothing  allowance  is  divided  into: 

1.  An  Initial  Allowance  which  is  intended  to  cover  the  cost  of 
clothing  from  date  of  enlistment  to  the  date  when  the  soldier  is 
taken  up  for  full  duty.  This  initial  allowance  is  not  regarded  as 
earned  until  the  soldier  has  completed  six  months'  service. 

2.  An  Annual  Allowance  which  is  divided  into  a  semi-annual  allow- 
ance, a  Monthly  Allowance  and  a  Daily  Allowance,  which  is  intended 
to  cover  the  cost  of  clothing. 

This  clothing  allowance  is  published  in  orders  from  the  War  De- 
partment. The  one  now  in  force  published  in  1916  gives  the  allow- 
ance as  follows: 

Initial    Allowance    $43.05 

Monthly  share  of  Initial  Allowance 7.18 

Daily  share  of  Initial  Allowance .24 

Semi-annual  Allowance 12.40 

Monthly  Allowance    2.07 

Daily  Allowance    .07 

When  a  soldier's  clothing  account  is  opened  he  is  credited  with 
the  Initial  Allowance.  Should  he  not  complete  six  months  before  his 
separation  from  the  service  any  allowance  with  which  he  may  have 
been  credited  will  be  disregarded,  and  the  basis  of  settlement  "will  be 
the  monthly  and  daily  share  of  the  Initial  Allowance  to  which  is  added 
the  monthly  and  daily  share  of  the  Annual  Allowance. 

Example: 
Private  John  Doe  enters  the  service  on  September  1st,  1917.     He 
is  discharged  on  account  of  disability  in  line  of  duty  on  April  24, 
1918.     During  the  period  September  1  to  December  31,  he  has  drawn 
$41.20  worth  of  clothing. 

Settlement,  Dec.  31,  1917. 

Initial   Allowance    $43.05 

Monthly  Allowance,  4  Mos 8.28 

Total    $51.33 

Value  of  clothing  drawn  41.20 


$10.13 
On  the  Service  Record  page  7  under  the  heading  "Balance  Due 
Soldier"  is  entered  the  amount  $10.13. 


Company  Administration  45 

Settlement  to  Date  of  Discharge. 

Balance  due  soldier  at  settlement  Dec.  31,  1917 $10.13 

Monthly  Allowance,  3  Mos.,  at  $2.07 6.21 

Daily   Allowance,    24   days,    at       .07 1.68 

Total $18.02 

Value  of  clothing  drawn  since  last  settlement 4.02 

Balance  due  soldier $14.00 


This  amount  $14.00  is  paid  to  the  soldier  on  his  final  statements. 

Example  2: 
Private  John  Doe  enters  the  service  on  September  1,  1917.  •  He  is 
discharged  on  account  of  dependent  relatives  on  January  18,  1918. 
On  December  31,  1917,  Private  Doe  w^ould  have  had  the  settlement 
made  as  indicated  in  Example  1.  He  has  not  completed  6  months' 
service  necessary  to  entitle  him  to  his  full  initial  allowance.  This 
settlement  would  therefore  be  disregarded — A.  R.  1162. 

Settlement 
Monthly  share  of  Initial  Allowance,  4  mos.  at  $7.18..     $28.72 

Daily  share  of  Initial  Allowance,  18  days  at    .24 4.32 

Monthly  Allowance,  4  mos.  at  $2.07 8.28 

Daily  Allowance,  18  days  at  .07 1.26 

Total  allowance  $42.58 

Value  of  clothing  drawn  since  enlistment 41.20 

Balance  due  soldier $1.38 

Which  is  paid  the  soldier  on  his  final  statements- 
Example  3 
Private  John  Doe  enters  the  service  on  September  1,  1917.    Settle- 
ment of  account  December  31,  J.917.     Clothing  drawn  since  enlistment, 
$55.60, 

Settlement 

Initial   Allowance    : $43.05 

Monthly  Allowance,  4  mos 8.28 

Total    allowance    $51.33 

Value  of  clothing  drawn $55.60 

Balance  due  United  States $4.27 

Which  amount  would  be  charged  against   Private   Doe  and   col- 
lected on  the  December  pay  rolls. 

Example  4 
Private  John  Doe  enters  the  service  on  September  1,  1917.    He  is 
discharged  on  February  20,  1918,  on  account  of  disability.     Clothing 
settlement  December  31,  1917.     Balance  due  U.  S.,  $4.27,  collected  on 
December  pay  rolls. 

Settlement 

Monthly  share  Initial  Allowance,  5  mos.  at  $7.18 $35.90 

Daily  share  of  Initial  Allowance,  20  days  at  .24 4.80 


46 


Company  Administration 


Monthly  Allowance,  S  mos.  at  $2.07 10.35 

Daily  Allowance,  20  days  at  .07 1.40 

Collected  on  December  Pay  Rolls 4.27 

Total  allowance  $56.72 

Value  of  clothing  drawn  since  enlistment $55.60 

Balance  due  soldier   $1.12 

Which  is  paid  on  Final  Statements. 


Q.  M.  c- 


STATEMENT  OF  CLOTHING  CHARGED  TO  ENUSTED  MEN. 

to  Ji^y.  31*1917....  7P/    ,ind. 


WAR  DRPARTMENT. 
M.  C.-Korm  No-  tft! 

(AullioriictJ  MsrcbC.  Ui:- 

Drawn  •»  IndiiidwJ  Slips  Xos.  ...1 to  ....fi„_..,  incl.,from  .Ju1t..1,X91.7 ,  757 

Draum  on  Requisition  for  Clothing  {in  bulk)  dated _  ...  191 


VJ. 

To  WBOM  f^UED 

A.o™, 

Slit 

To  WHOM  IKUEO 

A«00», 

Sur 

No. 

To  WIIOU  I^OED 

AH.VS. 

J 

Ifcrten^Charlee  J. 

Thprvd,H»nFy 

Johnston  J  JaWB  P. 

Blsipjjplm  T, 

»ilBon,irimaiii  W. 

14. 
8 

12. 
12. 
14 

re. 

32. 

M.. 

14 

40... 

68. 

a) 

JI 
92 
S3 
S4 
SS 
SG 
57 
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59 
60 
SI 
62 
C3 
G4 
65 
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t» 

69 

70 
71 

98 
99 
100 

101 

' 

2 

3 

- - -- 

4 

5 

- - 

._... 

6 

Eenderson^Alexander 

7 

7 

IH5TRUCT 

ONf 

ON 

&AC 

C  07  FORM                           1       ! 

8 

1.  The  or^nization  commander  will  make  a  statement 

1 

9 

issued  to  enlisted  m 

™"o5 

eme 

ua  command. 

1 

10 

iflBUf,     (See  Inatruc 

Form  No.  213.) 

11 

ta^rmaster,  each  Ina 

vidual  Clothing 
onding  number  c 
plicate  Blip  has 
For  individual  ii 

Slip  wiU  be  entered 

12 

dtately  after  the  a 

XK-n  returned  from 
rfniee,  the  eUlement 

W 

will  be  completed  at  ihe  end  of  each  calendar  month, 
or  whenever  an  organization  leaves  the  vicinity  of  the 

M 

4.  At  the  end  of 

ft  month  or  perioc 
de  in  connection 
Form  No.  213),  t] 
me  the  total  mon 
nen  and  complete 

and  also  whenever 



IS 

Clothing  (in  bulk)  ( 

mander  will  determ 

charged  to  enlisted 

le  organization  com- 

IC 

the  BUtement.                          » 

17 

thereof  will  be  eep 

anted  fro 

n  the 

rmlon 

money  value  to  be 

18 

same  apace  opp*«ito  the 

man's  Dame,  the  gratuitous  issue 
>r  indicated  by  tho  letter  "G." 

1« 

6.  The  total  mon 

ey  V 

klue  of  .the 
the  Kiatuit 

clothing  charged  to 
OU8  inuei)  must  be 

20 

equal  to  the  total 
the  quartennaster. 

money  value  of 

on  commander  w 
s  to  vhich  it  pert 

lothing  drawn  from 

21 

7.  The  oiEanizatii 
with  the  requiation 

Utile  thifl  BUtement 
aina.               ^^ 

, 

22 

23 

Total  carried  forward 

ToUl  cwricd  fonrard 

Total 

69. 

6D.. 

/  certify  that  this  statement  is  correct,  and  that  the  money  valuee  have  been  charged  on  tlie  descriptive  lists  of 

the  respective  enlisted  men.    Prices  were  taken  from  G.  O.  Ifo .1.7. ,  W.  D.,  191 6 

Stotfon..?.l*t.t.?Ba.r.rack».,.?.T« ?S?.lk«.??.V.y?P. 

Date  ....J.«l7...3.1j.l?.1.7 ,  191  C»Pteia_.40th.lB{tjr.,cj,„^^,„j,.C9,«A!> 


Company  Administration 


47 


AutborliM  Much  i,  1915. 


ORIOINAl.. 


INDIVIDUAL  CLOTmNG  SUP. 

The  qiiart<^rma3tor  ia  requested  to  Lssuo  the  articles  enumorated  Ijclow  to 

.lferlPBj...CSarl¥.e.J,.....P.rivate 

<Nai]ie  and  noic  of  soldjer.) 

.WBj.I.*Hl.llar4...„ 

,_,,„  feptain.4Qth,.Inft.y;<'omM'g..Co.A. _ 


Quanlities. 

ArUcIeo. 

SUas. 

Unit 
prices. 

BeqU 

Issued. 

aeqU 

Issued. 

1 

BsodS)  cap,  dKS9- .—.——... 

..each.. 



....... 

1 

...L. 

9 

Y 

10 

? 

6 

t07 

14 

" 

... 

Caps,  ditss  CwlUiout  baods}.. 

..each- 



Zl 



Cherrons!  dress  ' 

pairs 

CbOTTona,  woolen,  0. 1> 

pata 

.... 

pairs 

,.z... 

JZ.. 

Coats,  ser7lce-.(L0.1e1t.ClAo.I] 
C^tB,      

CoUais .-..„ 

..each.. 
.jsach.. 

.5i.. 

.;.31. 

..?... 

-.6?. 

1 

-.each.. 
..each., 
-pate-. 
..pate.. 





V9"s; 

~i'. 

..J... 

...4.. 

1- 

Cords,  hat 

Drawers,  cant(m  SanncI 

Dnwera,  Jean 

..0.5 
..?.§. 

Cloves, 

..pate- 

.-coch.. 
.-each-. 
..pate.. 
..pate-. 

w. 

_..... 

X 

1 

1 

Hats,  service 

04 

... 

— 



-- 

' 

Omameats,  cap,  brooM  ...-..* 

..each.. 

OmanwDts,  collar,  br.,"U.8.' 
Otnaments,  ooUar,  gilt 

..each.. 

..each.. 
..each.. 

"l 

± 

1 

Shirts,  flaoiiel,  0.  D 

Shoes,  russet 

..each.. 
-|»ta- 
-paln.. 

...2.. 

}..3.7 

...4. 

..74 

Stookln^  woolen           wt. 

Strtpes,  service. 

SttJpe8,trous?r. 

Suspeodera . 

Trousers,  dress, os 

..pair... 
..pain.. 

..pJTL. 
..pdB.. 

..pair... 
.jach.. 

•-- 

.._... 

— 



...... 





Total 

i4 

78 

Received  the  attlcka  enumerated  In  column  "  Quantities  teued.'* 

.C.a«RI£5..J.,.«QSIQH 

..■■■Rry.tf.gc.tai.an7..?A!'...4Qth>Infty> 


SlIpNo.  ...1 

I>Ma..iIul}'..10.....m7| 


Eatered  on  abstniet...y^.. 
EntwfdonsUtement.Vl^ 
Entered  no  D.  L yf..^ 


48 


Coff  J«."Jl^..  4.0th.  tofMtitl.- 

<Or{MiluUaa.) 


Company  Administration 

ABSXRACX    OF    CU 

.  from  ..QtiP'teia..nuR»Ckll*»ft>ILCiL,..  Quartemuster,  on  Individiul  Ctothing  SUps 


TOTAt 

AKTICXU 

TAUT  5PACB 

Call 
Pdca. 

M  omT  VALin 

4 

^  1.1.1. 

.10 

40  J 

2 

!©.l.,3.,.3.,J?..S... 

UO.T 



.1 

.2 

M   . 

b«>nr     larce 

„.... 

c**'   ■  tw 

n,           ^,      »I-     ^  h      ■ 

.._- 

... 

... 

d    in,       i             "* 

■            ■'^ 

Chevzoofl,  woolen,  olive  dnb,  puzB 





._... 

.... 

1 

>__ 

^.2_..U2.a.,S?.. _. 

1.81 

J. 

« 

10 

-- 

• 

3 

S)jLj 

iD!! 

■•- 

.1. 

10 

u- 

Dnwen,  ttaton  flannel,  vinter,  pun 

y^ 

.82 

88 

.) 

,y      .p»«« 

Gloves,  woolen,  olive  dnb,  pain 



.... 

. 

S-1'J>«*' ■-  - 

1.04 

4 

16 

...... 

.... 

^^^         •, 

-■ 

-- 

T*^  ,W      ii. 

z 

.»-r...'.- 

L«eguu,  canvas,  pain .».. » — » 

NeckliM.    

Onumenta,  cap,  bronze,  each....», — 

. 





_.. 

.._ 

,._ 



Onuuncnta.  collar,  giU,  lettera  "U.  6.,"  each 



Totol  c4iTied  ionrard 

.._.. 

a.. 

Li 

.88., 

Company  Administration 


49 


OXH  I  N<3 nr«in 

(t>rftwa  oi  Issuixi) 

Nos.     ,1...  to  ..,.6......  incL,  during  the  period  fcrtin  ^i..^»lr..l*WXT. „.,  191     ,  to  _.Julj_  11J917 ,  i9i     ,  incl. 


Ovetaboefl,  arctic,  pun —«— . 

Shirts,  fiacnel,  olive  di»b..„»...... 

Shirty  nmslip... , _„ 

StuMB,  gymnasium,  paira._ 

Shom,  ruaset,  pain „ 

Stockings,  coUoq,  paira 

StockiiigB,  wooden,  heavy,  pain  ... 

StockiBSs,  wooI«n,  light,  pain 

Stripes,  senice,  paiis .^ 

Stripes,  tztnuer,  pain< ....... 

So^Mnden,  pain 


TAIXT  BP4CS 


tl)..UUZM 


(!i^..9.flKl 


Ta^  ideati£catioii.. 


Tape,  idestificatioa  ttg,  ytids .„..»«„ 

Trousen,  cotton,  oUve  dnb,  pain^„.«„»..... 

TrousCTS,  denim,  pain..~„_......»....w»».. 


Tioaspn,  dress,  16-oz.,  pain... 
TroOMit,  drea^  22-oc.,  pain._ 
TroDBem,  white,  pain^ 


IVDOsan,  wxwlen,  olive  dnb,  pftbi... 
Pndeiriurts,  cotton,  sumaer  ..■,...... 

Cndenbirts,  woolen,  wlnter.....»«. 


ii,.?.?. 


anffi. 


..C>M.. 


..nc)r9n..iii..sir9U..imii»i»...i»»r>»..miUL.o:fL.. 

..dividual JUothlaK.SllEjfe.. 
Ibrtoa. 


H  BTBJnniOM  .OX.MCK..OI'..X0BX.. 


UORSY  VAUI8 


».J,.Jl.88.., 


.«.. 


.H. 


1.  "Die  quartemuster  will  abstract  all  original,  and  the  oi;ganizati(Hi  commander  all  duplicate,  Indiridua] 
Idotliing  Slips  on  this  form.  ■ 

The  quantities  of  the  articles  will  I>e  entend  daily  on  the  ptoper  line  of  Ota  aJbstraet,  thua— 

(SievTODs,  dress,  pairs;  1.  2.  2. 1. 1.  1,  etc.,  ' 

and  the  total  quantities  and  money  values  determined  and  abstract  completed  at  th«  end  of  a  month  or  when- 
ever an  organization  leaves  the  vicinity  of  the  issuing  quartermaster  for  an  extended  period. 

2.  At  the  close  of  the  period  covered  the  organization  commander  will  compare  his  copy  with  the 
quartermaster's  copy.  After  a  satisfactory  settlement  of  all  differences  an  additional  copy  (except  tally 
marks)  will  be  prepared  by  the  organization  commander  and  delivered  to  the  quartermaster  not  later  than 
the  fifth  of  the  succeeding  month.    The  quartermaster  will  note  fact  of  signature  on  his  retained  copy. 

3.  One  copy  will  be  filed  by  the  organization  commander  with  dupUcate  Individual  Clothing  Slips  (Form 
No.  165)  and  Statement  of  Ootbing  Charged  to  EnUstcd  Men  (Form  No.  16Sb). 

4.  The  quartermaster,  after  posting  the  abstract  to  Property  Account,  will  forward  the  copy  signed  by 
the  oiganization  commander  to  the  (Quartermaster  (General  of  the  Army  and  file  the  other  copy  with  bis 
retained  vouchers. 

5.  When  extra  sheet  for  Alaska  (Form  130a)  is  used,  total  value  therefrom  will  be  eatere4  on  this  form 
and  included  in  "Total  drawn  from  quartermaster."  t-m 


Tout  dawn  fwm  qnartonnaBter 


I  orartrr  that  tbv  alatnet  is  correct.    Prices  wefe  taken  from  O.  O.  No.  ..}J. ,  W.  D.,  1916  .    Total 

moiwy  vahM  of  cl(rthii«  i«wTBd....i'**7-.»lM...*?.ll*^^^  (»J»»«! ) 

flBvordiindflffuv.) 


t,Ar^^J^Z.nAm. _. 


fc.i..mujum 

CI»Pt*)ln..40t)l«In{a.,  OmiMMMv  0SIO7*^A*.. 


50 


Q.  M.  C.  Form  No.  313. 

<Avihoilicd  Harcfae,  ISU.) 


Company  Administration 

REQUISITION  FOR  CLOTHING  (IN  BULK). 


_....P<>«SMT..*A^.4<Hh,Ma.nti7,  - 

.....PlaWj.&Bf.M.ks 

(Station.) 

,1».T,. 

-- 

.... 

..... 

Ay«u«.t.l2.,19.17... 

... 

.m 

B^-d. 

Iinad. 

£L 

Aitfcbi. 

Slsej. 

s&. 

Totals. 

1, 

Dsads,  cap,  drcM  (state 

«M 

"A 

»■!« 

7 

7H 

" 

IH 

:k 

1 1 

1  1  1  1  1 

i    II 

XiJ.2a.. 

...5... 

...10.    DclU,wabt 

1 

1 1 

L..1 1 i I-... 

-...lO.L.L-.li.loo. 

20 

.10.. 

z 

20 

Breecbc^.pahs; 

' 

.5_ 

■■£■ 

._- 

n 
.8. 

"■«■ 

.2. 

_... 

10 

.2. 

12 

13 

.8. 

IS 

"I" 

u 

.IrO?.. 

\? 

^\M) 

... 

Cotton,  0.  D.,  m't'd 

Woolen,  0.  D..  fcot 

Wo«tai,O.D.,mTd 

Cotton  O.  B.,  fcot 

Cotton,  0.  D.,iii't'd A. 

._.. 

.:.. 

:::; 

- 

pz 



._. 

._.. 

.=... 

._. 

._. 

..... 



._.. 



:.... 

.... 





Woolen.  O.T>..n.fd 

1 

1 

— 

... 

... 

... 

Ct!c: 

1 

SH 

«« 

.„.. 

JH 

»« 

»S< 

*M 

7>. 

XXX 
XXX 



.._. 



— 

;;;■. 

WiDlet      ,...,....1 

TTX 

1 

1 

. 

— 

.... 

... 

._ 

Chevrons,  pairs: 
Cotton,  0.  D .. 

Ann 

....: 

.._. 

..„ 

._.. 

.__ 

- 

— 

._.. 



..... 



.._. 



_.. 

.._ 

- 

-- 

..... 

._.. 

..... 

- 

- 

"' 

— 

— 

■  1 

.... 

WWte 

Woolen,  O.  O 

- 

..... 

..... 

" 

._..L.. 
._J.-.. 

.._. 

._.. 

._.. 

- 

.._. 

..... 



■■- 

... 

T 

1 

... 

... 

i 

Conta: 

XXX 

.:. 

«S 

L 

XXX 

xsx 

»>4 

XXX 

7« 

XXX 

XXX 



KL- 

..?.0.„ 

... 

... 

.2 

Serrlce,  csttoo,  0.  D 

StTTlce,  woolen,' O.D 

White „ 

..... 



i.. 

.-.. 

■-• 

.5. 

4.. 

.A. 

.2. 

JL. 

r-i-'- 

.1. 

.1.81 

30.. 

m 

IIX 

TIX 

xir 

SIX 

XXX 

XXX 

TXT 

XXX 

xxxU 

XXX 

Coltof! 

" 

i«i 

u»4 

1. 

K«l  17 

■IK, 

" 

18.4 

M"" 

.... 

Colds: 

.\m. 

._. 

I 

20 

20 

H.t...t».|Bofcrjr... 

.05 

00 

SO 

.»_. 

m 

..« 

L 

DiawcR,  palt^: 

.Vi 

10. 

10 

' 

' 

10. 

" 

10 

It 
ID. 

IJ- 

..... 

._.. 

..... 

TT 

..... 

i; 

..... 

..-,88 

.„.L. 

.9.. 

$0 

Jtm.summtt _ 

Canton  tlanBFl>  winter 

-.-.■• 

■■- 

..... 

.._. 

.._; 

— 



... 

... 

........ 

' 

1. 

■-- 



... 

... 

- 

Cloves,  palts: 

Cotton,  white.. 

Hoi5.hld*r»Ilow 

nuint 

Woolfn.o.n 

:« 

3DUC 

XXX 

..... 

i: 

10 

■OH 
zxx 

..... 

>IX 

ii« 

XXX 
XTX 

IXX 



"•"" 



-• 

._.-. 

i: 



— 

~- 

..... 

.. 

^,  ^\«. 

.w.. 

llau; 

Denim 

Service . 

2" 

z'. 

i" 

A. 

Jk 

7*4 

SX 

^ 

!H 

..._ 

..... 

._.. 

._.. 

1 

M>.... 

..00.. 

1.0« 

....il.O. 

40. 

too" 

... 

ioo' 

Laces,  pairs: 



z~. 

.... 



..... 

..... 

.:... 

_... 

.._. 



..._ 

._.. 

..... 

._.. 

..... 

7M.: 

::r:: 

i. 

100 

Ug«ln 

oq" 

12 

12 

2 

10 

1  1  1 

a  U 

' 

' 

• 

a 

.....4.7.. 

1 

4 

.70 

...lN«*,i«..y 1 l.._. 

1 1 

1 

. 

• 



....L..I....L 

....._. 

:: 

... 

.... 

OraooKnts  (each): 

..... 

..... 

„... 

.... 

.._ 

'■ 

' 

7- 

.... 

..„ 

Collar,  bionM.Iettcrs  U.  8. 
CoUar.tOt 

._.. 

..... 

■-- 

— 

.._ 

— 

-- 

•-■ 

.__ 

_.. 

._. 

"■■■ 
z. 



._.. 

.„.. 

' 

• 

* 

* 

■» 

■" 

U 

u 

• 

.1.. 

10 

10 

10 

Shirts,  flsnnel,  O.D '.5.. 

.8.. 

z 

"^ 

-j- 

' 

.:. 



2^.87.. 

s 

i 

70. 

ShMs,  nrnJIii, 1 

iMi 

" 

m 

l5>4 

1*H 

"H 

I'ji 



... 

- 

^ 

• 

Hi 

' 

m 

* 

•K 

• 

^ 

"1 

»-l«j                                                                                                                                                                                                                              OkrTM  Igrwnni 

9. 

1. 

00, 

Company  Administration 


51 


Rf<l"J 

Inort 

Nrl 

Artltlfn. 

Sket. 

Unll 
prtcej. 

Toub. 

.2CL 

.... 

9 

9 

00 

Ja. 

Z 

),.. 

lA^t  A .      

LartC ^.. 

Liwi  r> -*„«... 

Llwt  EE 

i 

s« 

.1.. 

.3. 
..X. 

..a. 

.1 

> 

.8. 
.X.. 

.3.. 

"si: 

•M 

•"-■ 

10.4 

--- 

ii« 

-- 

::.: 

2,81 

:::: 
.... 

5 

6.i 

.80 

'~- 



-■ 

"lib" 

- 

... 

Btocfclap,  pairs: 

w 

10 

lOM 

It 

iiM 

tl 
zxx 

._.. 

._.. 

.„.. 

..... 

._.. 

..... 

.„.. 

■-• 

_.. 

r.vi 

f 

Woo^n  hwy 

12 

iT 

...W 

.«... 

Woolen.llfhl .'. 

1 . 

80 





.... 

Strtpca,  pairs: 
TmvwT  ..^ 

Sjt. 

focp 

bus 

..... 

&v. 

Km 

H.e 

'1 

U.C.  NaT 

Urd 

ftji 

Vb 

..... 

Sfc 

..... 



.... 



Rmperden,polrt 

» 

9S 

«■ 

1 1... 

1 

1 

1 1 

t 

1 

L. 

1 

1 

1 

1 

1 

1 1 



. 

::;: 

Trousers,  p&Irt: 

T- 

3>i 

« 

•k- 

w 

* 

5k 

w 

•M 

ni 

Jk 

m 

* 

"Drws.HXt.... .,..—. 

..... 

..... 

.1. 

xxx 



xxx 

XJCt 

XXX 

XXX 

xxx 

xxx 

XXX 

XXX 

XXX 

XXX 

xxx 

«" 

«. 



I 

White 

™ 

XXX 

xxx 



«« 

xxx 

xxx 

XX, 

"• 

"« 

•  r. 

Wpolfn,  0.  O 

20 

20 

20 

I'odnvblrti: 

». 

!! 

9 

* 

* 

* 

.22 

4 

40 



WooIrn.wlni«r 





.... 

... 

-- 

•-- 

■- 

_... 

■-• 

:r 

._.. 





.-.. 

— 



■•-- 

.:: 



::; 

::;: 

::;:: 

:;::; 

;:.: 

-'-■■ 

._„ 





■— 

■•"" 

•— 

.„.; 

["" 

.... 

- 

.... 

-- •--• 

..... 

..... 

1 

6 

7 

40 

ToUlTBlHofdotblnilrBcelvedfmaQiurtwnutw      ..     . 

z 

....!...._ 

Th«  trtldct  cauauntnt  Id  Co 
oommaod.    Supply  Is  rcqtwstftl. 

uma  ."Reqolrtd"  it  ttKtmarj  to  properlr  eqi 

fBuL*Hlllard 

ilpnr 

Tb^  arUeks  enanentcd  In  oohusju  "Ret'd  to  t^.  K."  wm  rctunud  to  him  OD 

.AsWMt..M„..i«i  T 

(5) ; !.Ii59B.t.t_ 

<81CMd  br  on»oiMtioa  oonunaodcr  or  bb  tvpnMoUtin.) 

2nd.W8».V,.«<).m,.Ii».f.«8.«'y. 

Itenimed  utkki  melred  by- 

(., ,,,..T.Jt,Spli3r..,., „,..,...,...._ 

.„™^: 

.!?^;.:^.^..^9.:^.'>..^<^<!<^j^}r. 

rA„™^  ,«„„«,  ™i. 

"•.T8.r.?!l?¥.?.Y?.n?.?.._ 

Tbe  utfcttt  miuiimurd  In  Mlumn  "  Issoed"  were  rcfflTtd  t>7  me  from 

Qm  faundrad 



feBt.«f!««8.«!5o.lj»,<!)«C.«j <5.ii.,on...yl!«l».t..l3j.M.17m 

•Iztr  ••Tea  dollar* 

■ad  {ort^ 

r  asat^ 

0, _...?...T,8eott 

,.167.40      1 

(1).. 

2nd.Uattt.40th.Infaiitr7 

Prloej  irm  lUealnB  a.  0.  N«.  .11 w.  I>.,  lOl 

_jr.,M,SC!4lT- 

tTj...- nuj..,.Hu.i*r.4. 

(BIpMd  b7  quftrtemuuUf  M  hb  repnaentattve.) 

Cap 

(.\bo>e  oerUlle«U  (7)  DM  to  be  ooapb 

^ia  40th.In{aBtr7 

J»rBt..!*.i«...»rE.. 

rMa 

oeop 

kam 

•liied 

byquirte 

rouu 

W.) 

52  Company  Administration 

NEW  METHOD  OF  CLOTHING  ISSUE 

While  the  old  method  of  clothing  issue  is  retained  in  this  book,  the 
following  procedure  instituted  in  1917  for  the  emergency  is  published. 

General  Orders  No.  89,  War  Department,  July  11,  1917,  which  changed 
the  method  of  clothing  issue  as  follows: 

Clothing  Allowance  of  Soldiers— The  President  of  the  United  States 
directs  that  during  the  period  of  the  existing  emergency  a  soldier's  allow- 
ance for  clothing  will  be  the  quantity  of  clothing  necessary  and  adequate 
for  the  service  upon  which  he  is  engaged. 

Organization  commanders  will  be  held  responsible  for  rigid  economy 
in  issues  and  for  the  proper  equipment  of  enlisted  men  of  their  commands 
with  the  allowances  prescribed  as  equipment  C,  in  table  for  quartermaster 
supplies. 

Articles  lost  or  destroyed  through  neglect  will  be  charged  on  the  pay 
roll  against  the  man  responsible  therefor. 

Articles  which  have  been  damaged  or  rendered  unserviceable  will  be 
repaired  if  practicable  or  replaced  by  others. 

The  clothing  allowance  of  retired  enlisted  men,  as  established  by  law. 
is  given  in  paragraph  137,  Army  Regulations,  and  is  not  changed  by  this 
order. 

This  order  will  be  effective  on  and  after  July  15,  1917.  (2560336B,  A. 
G.  O.) 

(See  also  G.  O.  97,  W.  D.,  1917.) 


General  Orders  No.  97,  War  Department,  July  23,  1917,  gives  the  details 
of  the  new  system: 


Care  and  Disposition  of  Used  Clothing — 1.  In  view  of  the  provisions 

of  War  Department  Order  No.  89  of  1917,  and  the  opinion  of  the  Judge 
Advocate  General  of  November  4,  1916  (Bui.  55,  W.  D.,  1916),  depart- 
ment quartermasters,  will,  under  the  direction  of  department  commanders, 
make  arrangements  for  disinfecting,  cleaning,  repairing,  pressing,  and 
repacking  articles  of  uniform  clothing  and  for  its  reissue  by  facilities 
in  the  immediate  vicinity  of  post,  camp,  or  cantonment,  or  by  collecting 
articles  and  sending  them  to  a  general  depot  of  the  Quartermaster  Corps, 
designated  for  the  purpose,  whenever  the  facilities  are  not  available  in 
the  immediate  vicinity  of  the  post  or  station.  After  the  garments  are 
renovated  they  will  be  carefully  pressed  and  if  necessary  resized  and 
packed. 

2.  Commanding  officers  will  utilize  all  articles  of  clothing  in  the  most 
economical  manner  by  continuing  the  issue  of  old  stock  as  long  as  it  can 
be  made  serviceable. 

3.  Clothing  will  be  issued  to  organization  commanders  on  memorandum 
receipt  as  prescribed  in  paragraph  681-A,  Army  Regulations,  1913,  for 
articles  of  equipment  C.  Enlisted  men  to  whom  the  clothing  is  issued 
will  be  required  to  receipt  for  the  articles  on  individual  personal  equip- 
ment slips  (Q.  M.  C.  Form  No.  501).  No  entries  of  such  issues  will  be 
made  on  the  soldier's  service  record  (Form  No.  22,  A.  G.  O.).  Issues 
will  be  based  on  the  allowances  for  equipment  C,  specified  for  field  ser- 


Company  Administration  53 

vice.     Tlie  issue  of  additional  articles  will  be  authorized  by  department 
commanders  when  the  necessities  of  the  service  require. 

4.  The  provisions  of  paragraph  215,  Compilation  of  Orders,  1881-1915, 
relating  to  quartermaster  property  in  the  hands  of  enlisted  men  changing 
stations  will  apply  to  clothing  issued  to  enlisted  men  under  the  provisions 
of  this  order,  except  that  the  list  of  the  clothing  will  be  on  a  separate 
slip  attached  to  the  service  record  instead  of  being  noted  on  the  form 
itself. 

5.  Organization  commanders  will  be  allowed  to  retain  in  their  possession 
extra  clothing  not  to  exceed  5  per  cent,  of  the  requirements  of  their 
command. 

6.  All  serviceable  clothing  turned  in  as  required  by  paragraph  II6V/2, 
Army  Regulations,  will  be  at  once  thoroughly  disinfected,  repaired,  pressed, 
and  packed  for  reissue.  Repairs  only  of  articles  in  the  possession  of  en- 
listed men  will  be  made  at  the  expense  of  the  Government.  The  cleaning 
and  laundering  of  garments  in  their  possession  will  be  done  at  their 
expense,  and  they  will  be  required  to  keep  the  garments  in  their  possession 
as  clean  as  practicable,  consistent  with  the  service  they  are  performing. 
Articles  lost  or  damaged  through  carelessness  will  be  charged  against  the 
men  responsible  for  such  loss  or  damage. 

7.  In  case  any  article  becomes  unserviceable  through  fair  wear  and 
tear,  the  enlisted  man  may  exchange  the  same  under  the  supervision  of 
the  commanding  officer  without  expense. 

8.  Clothing  turned  in  to  quartermaster  and  found  not  worth  the  cost 
of  further  repairs  or  renovation  will  be  submitted  to  the  action  of  an 
inspector. 

9.  An  enlisted  man  will  be  allowed  to  retain  for  his  own  use  while 
in  active  service  all  clothing  in  his  possession  on  July  15,  1917,  but  no 
further  issues  will  be  made  to  him  until  the  quantity  he  had  on  hand  on 
that  date  is  reduced  below  the  quantity  authorized  for  equipment  C. 
(246.5,  A.  G.  O.) 


Paragraph  215,  Compilation  of  Orders,  prescribes  the  method  of  trans- 
fer of  clothing  when  an  enlisted  man  in  transferred  from  one  organization 
to  another. 


215.  Quartermaster  Property  in  Hands  of  Enlisted  Men  Changing 
Station — ^When  an  enlisted  man  under  orders  to  change  station  is  to 

take  with  him  public  property  pertaining  to  the  Quartermaster  Corps,  the 
officer  preparing  the  descriptive  list  will  make  notation  thereon  of  the 
various  articles  comprising  such  property  and  take  the  soldier's  receipt 
therefor.  This  receipt  will  be  transmitted  to  the  accountable  quarter- 
master who  will  invoice  the  property  to  the  quartermaster  of  the  soldier's 
new  station,  filing  with  said  invoice  the  soldier's  receipt. 

Should  the  man  be  ordered  to  service  in  a  territorial  department  beyond 
the  sea  under  orders  which  do  not  specify  the  particular  place  that  is  to 
be  his  new  station,  the  invoice,  together  with  the  receipt,  will  be  forwarded 
to  the  department  quartermaster  of  the  over-sea  department,  who  will 
have  the  property  receipted  for  by  some  accountable  quartermaster  at 
department   headquarters.     When   the    enlisted   man   has   been   assigned 


54  Company  Administration 

to  station,  the  property  will  be  reinvoiced  to  the  quartermaster  of  such 
station.  Similar  action  will  be  taken  in  the  case  of  a  man  who  is  ordered 
from  an  over-sea  station  to  another  over-sea  station  or  to  the  United 
States.     (Par.  1,  G.  O.  65,  1915—2334911,  A.  G.  O.) 


DETAILS  OF  PROCEDURE. 

1.  When  the  Company  Commander  desires  to  secure  clothing  he  sub- 
mits a  Requisition  for  clothing  (in  bulk)  (Q.  M.  C.  Form  213,  page  48-49) 
to  the  Unit  Supply  Officer.  If  there  are  only  a  few  articles  desired  this 
requisition  may  be  made  in  the  form  of  a  memorandum  enumerating  the 
articles  and  the  sizes  required. 

2.  The  Unit  Supply  Officer  issues  the  clothing  to  the  Company  Com- 
mander on  Memorandum  Receipt  the  same  as  any  other  quartermaster 
property.  Either  the  regular  Memorandum  Receipt  (Q.  M.  C.  Form  227, 
page  57)  or  the  Memorandum  Receipt  Debit  Slip  (Q.  M.  C.  Form  242) 
may  be  employed  for  this  purpose. 

3.  The  clothing  is  issued  to  the  soldier  and  a  record  of  such  issue 
made  on  the  Individual  Clothing  Slip  (Q.  M.  C.  Form  165). 

4.  When  clothing  becomes  unserviceable  it  is  turned  in  to  the  Unit 
Supply  Officer  with  a  certificate  of  the  Company  Commander,  as  follows : 

Company  A,  40th  Infantry, 
December  20,  1917. 
I  hereby  certify  that  the  following  articles  of  clothing  were  rendered 
unserviceable  by  fair  wear  and  tear  in  the  service;  or  (state  the  cause). 
Enumerate  articles. 


(Signature). 

5.  The  Unit  Supply  Officer  will  give  the  Company  Commander  a  Memo- 
randum Receipt  Credit  Slip  (Q.  M.  C.  Form  243,  Page  58)  enumerating 
the  articles  so  turned  in.  The  Company  Commander  will  file  the  Credit 
Slip  with  his  original  Memorandum  Receipt  and  take  credit  for  the  clothing. 

6.  There  is  no  clothing  account  to  be  kept  with  the  soldier  other  than 
that  mentioned  in  Paragraph  3  above.  Issues  are  not  entered  on  the 
Sei-vice  Record.  Clothing  is  simply  held  in  the  Company  the  same  as  any 
other  quartermaster  property,  such  as  blankets,  overcoats,  beds,  pillows,  etc. 

7.  When  a  soldier  is  transferred  from  one  organization  to  another  his 
receipt  for  clothing  in  his  possession  should  be  taken  in  triplicate,  one 
copy  of  this  receipt  accompanies  the  soldier's  service  record  and  the  two 
duplicate  copies  are  sent  to  the  Unit  Supply  Officer,  who  is  accountable 
for  the  property.  When  these  receipts  are  delivered  to  the  supply  officer 
he  will  give  the  Company  Commander  a  credit  slip  for  the  articles  enumer- 
ated thereon.  This  relieves  the  Company  Commander  from  further  re- 
sponsibility. 

8.  The  Unit  Supply  Officer  will  invoice  the  Articles  to  the  Unit  Supply 
Officer  of  the  organization  to  which  the  soldier  is  transferred.  If  the 
transfer  is  made  from  one  company  to  another  in  the  same  unit,  the  Unit 
Supply  Officer  gives  a  credit  slip  to  the  soldier's  former  Company  Com- 
mander and  requires  the  new  Company  Commander  to  sign  a  debit  slip 
for  the  clothing. 


Company  Administration  55 

Note:    The  Harvey  Press,  publishers  of  this  book,  print  a  blank  form 
that  is  well  adapted  to  keeping  a  record  of  the  clothing  issued  to  the 
soldier.   The  price  of  this  form  is  $2.00  for  300,  postage  paid. 
I=- Issued:     C-Condemned:     OH-Bal.  On  Hand 


ARTICLES 

1 

I 

C 

OH 

'   I 

C 

OH 

I 

C 

OH 

I 

c 

OH 

B«lto.W»i»t each 

Breeches,  cotton.  0  D paira 

— 

— 

— 

— 

Breechee,  woolen,  0  D . .     pairs 

Chevrons,  cotton.  (^  D  . .    pairs 

Chevrons,  woolen.  Ol  D  . .  pairs 

— 

— 

— 

— 

Chevrons pairs 

— 

— 

— 

Coats,  denim each 

— 

— 



,< 

Coats,  service,  0  D each 

E 

— 

Costs,  service.  W  0  D       each 

Coats..! each 

Cords,  hat. each 

Diawen,  canton  flannel .     .  pairs 

— 

— 

— 

— 

— 

— 

Gauntlets,  winter pairs 

Gloves ,.     pain 

— 

— 



— 

Hats,  demm each 

Hats,  service. each 

Laces,  shoe pain 

UggiM..... pain 

Neckties. each 

Oroaments,  collar,  bronie  .each 

Ornaments, collar,br.,"US  "each 

■Ji 

Ovenhoes,  arctic pairs 

— 

— 

'_ 

— 

— 



Shirts,  flannel,  0  D each 

Shoes,  gymnasium . .... pain 

Shoes,  russet pain 

Stockings,  cottoa pairs 

Stockings;  woolen,  .wt pain 

•Trousers,  denim . , .  .pain 

.Undershirts,  cotton each 

Undershirts,  woolen each 

— 

— 

— 

— 

— 

— 

— 

— 

jRECORD    OF    CLOTHING    ISSUED    TO 


',  Suraame 


Christian  Name 


Uaok 
Harvey  MiliUry  Forms 
Georee  U.  Harvey,  Inc..  109  I.afayette  St.,  N.  Y,  City 


56 


Company  Administration 


Measuring  for   Clothing 
Breeches,  cotton  or  woolen,  olive  drab: 

1.  Measure  at  waist  band. 

2.  Measure  from  crotch  to  top  of  shoe. 

3.  Compare  measurements  to  table  and  ascertain  size. 
Example:  Waist,  33  inches;  inseam,  29  inches.     Size  No.  11. 

BREECHES— OLIVE-DRAB  WOOL  AND  OLIVE-DRAB 
COTTON;  SERVICE;  FOOT  AND  MOUNTED. 
Number  Waist    Inseam  Number  Waist    Inseam 

Inches    Inches  Inches    Inches 


1. 

2. 

3. 

4. 

5. 

6. 

7. 

8. 

9. 
10. 
11. 
12. 
13. 
14. 
IS. 
16. 


30 

26 

30 

28 

31 

25 

31 

27 

31 

29 

32 

26 

32 

28 

32 

30 

33 

25 

33 

27 

33 

29 

33 

31 

34 

26 

34 

28 

34 

30 

34 

32 

17. 
18. 
19. 
20. 
21. 
22. 
23. 
24. 
25. 
26. 
27. 
28. 
29. 
30. 
31. 
32. 


35 

25 

35 

27 

35 

29 

36 

26 

36 

28 

36 

30 

37 

27 

37 

29 

37 

31 

38 

26 

38 

28 

38 

30 

39 

27 

40 

28 

41 

27 

42 

28 

Coats,  Olive  Drab  Wool  and  Cotton: 

1.  Measure  around  breast,  man  wearing  O.  D.  flannel  shirt,  tape 
barely  snug. 

2.  Measure  around  waist  same  as  1. 

3.  Measure  for  length  from  base  of  collar  at  back  to  just  below 
buttocks. 

4.  Length  of  sleeve,  arm  crooked  at  right  angles  and  held  hori- 
zontal. Measure  from  point  where  sleeve  joins  coat  at  shoulder  to 
wrist. 

5.  Measure  for  collar  at  bottom  of  same. 

Example:  Breast,  37  inches;  waist,  35  inches;  length,  27 J4  inches; 
sleeve,  31  inches;  collar,  17  inches;  size,  Sj^- 

COATS— OLIVE-DRAB  WOOL  AND  OLIVE-DRAB   COTTON. 

Length  of  Collar  at 
Size  Breast 

Inches 

1  regular  33 

2  regular   34 

3  regular   35 

3y2  long 35 

4  regular 36 

4J4    stout 36 

AV=,  lona:  36 


Waist 

Length 

sleeve 

bottom 

Inches 

Inches 

Inches 

Inches 

29 

26 

29?4 

15 

30 

26^ 

30^ 

1554 

31 

26M 

3054 

1554 

30 

2754 

32 

15K 

32 

27li 

3\% 

16% 

34 

2654 

31 

16H 

31 

28y4 

32H 

16 

Company  Administration  57 

5  regular  37               33               27H           31^  16M 

5J4   stout 37              35               27J4           31  17 

SJ^  long 37              32              28^           33  ISyi 

6  regular   38               34               28J4            32%  17% 

6%   stout 38              36              27H           3m  17^ 

6H  long 38               33               29J4            33^  17 

7  regular  40               36               29J4            32^  17^ 

7^   stout 40               38              2854           32  18 

7H  long 40               35               30J4            34  17H 

8  regular  42               39               29^            33  18^ 

9  regular   44               41               30%            33^  19 

Overcoats,  olive  drab.    Measure  same  as  for  coats. 

OLIVE-DRAB   OVERCOATS 

Length  of  Collar  at 

Size                           Breast        Waist       Length          sleeve  bottom 

Inches       Inches        Inches         Inches  Inches 

1  regular   34               30               48               31^4  16^ 

IJ^  long 34               30               51               32j^  Uyi 

2  regular   36               32               49}^            32j^  17j4 

2^  long  36               32               52^            33^4  17^4 

3  regular  38               34               50^            33^  18J^ 

3J^  long  38               34               53j^            34^  18J4 

4  regular  40               36               51^            34  19 

4H  long  40               36               54j4            35  19 

5  regular   42               40               5254            34^4  19j^ 

6  regular  44               42               54               35  20 

Flannel  shirts,  olive  drab: 

1.  Measure  length  from  collar  seam  (bottom  of  collar)  to  bottom. 

2.  Measure  around  breast. 

3.  Measure  around  waist. 

4.  Measure  around  hips  and  buttocks. 

5.  Measure  length  of  sleeve  from  center  of  yoke  to  include  the 
cuff,  arm  held  horizontal  and  bent  at  right  angle  at  elbow. 

6.  Collar,  buttoned,  at  base. 

Example:     Length,  32%;  breast,  49;  waist,  47;  seat,  49;  sleeve,  34; 
collar,  17.     Size  required,  No.  4. 

OLIVE-DRAB  FLANNEL  SHIRTS 

Length  of 
sleeve  from 
Length  from  center  of 

collar  seam  yoke.     Collar 

at  plait  to  including  when 

bottom.    Breast.    Waist.       Seat.       cuff,    buttoned. 

Size.                    In.            In.           In.           In.          In.  In. 

1    295^           43           41           43           32  IS 

2   30J4           45           43           45           32^^  15^4 

3   315^           47           45           47           33  16 

4  32}4           49           47           49           34  17 

5   33%           51           SO           51           35  18 

6  34              54           53           54           35  19 


58 


Company  Administration 


Canvas  leggings: 

Measure  around  calf  of  leg — 14  inches,  No.  1;  IS  inches,  No.  2;  15j^ 
inches,  No.  3;  16  inches.  No.  4;  17  inches,  No,  5;  18  inches.  No.  6. 
Drawers,  summer  and  winter: 

1.  Measure  at  waist. 

2.  Measure  inseam  from  crotch  to  shoe  top. 
Example:     Waist,  38;  inseam,  29.     Size  required.  No.  10. 

SUMMER  AND  WINTER  DRAWERS 


Waist. 

Inseam 

Size. 

Inches. 

Inches. 

1. 

..  32 

29 

2. 

..  32 

31 

3. 

..  32 

33 

4. 

..  34 

29 

S. 

..  34 

31 

6. 

..  34 

33 

7. 

..  36 

29 

8. 

..  36 

31 

9. 

..  36 

33 

10. 

..  38 

29 

11. 

..  38 

31 

Undershirts: 

Measure  chest 

:    36  inches,  No 

Size. 


12. 
13. 
14. 
IS. 
16. 
17. 
18. 
19. 
20. 
21. 


Waist. 
Inches. 
..  38 
..  40 
..  40 
..  40 
..  42 
..  42 
..  42 
..  44 
.  44 
..  44 


Inseam. 
Inches. 

33 

29 

31 

33 

29 

31 

33 

29 

31 

33 


36  inches.  No.  1;  38  inches.  No.  2;  40  inches,  No.  3; 
42  inches.  No.  4;  44  inches,  No.  S;  46  inches,  No.  6. 
Shoes: 

Great  care  will  be  taken  in  measuring  the  men's  feet  to  get  the 
proper  fit  of  shoes.  The  regulations  are  most  specific  on  this  subject 
and  are  published  in  full  here. 

The  following  table  taken  from  G.  O.  22,  191S,  as  indicated  in  the 
text,  is  inserted  here  for  your  convenience: 


S 


Sizes. 


5     5H      6     6}^      7     7M      8     8M      9     9>^     10    10>^    11    llj^    12 


£.. 


EE 


BaU..  . . 
Waist. . 
Instep.. 
Length. 
BaU.... 
Waist. . 
Instep.. 
Length. 
BaU.... 
Waist. . 
Instep.. 
Length. 
fBall.... 
Waist.. 
Instep.. 
Length. 
fBaU. . . . 
Waist. . 
Instep.. 
Length. 
fBaU. . . . 
Waist. . 
Instep. . 
Length. 


7H 
7% 
8M 
10 

7K 

8H 
10 

SVa 
8Ji 
8H 
10 

8H 
S% 
9 
10 

SVs 
8% 
9H 
10 

9}i 
10 


7»A 

7% 
8^ 

10  K 

8 

8% 

WVe 

8M 

8% 

8% 

lOK 

8H 

8% 

9H 

lOK 

8H 
8% 
9% 
lOM 

g 

9% 
9% 


7% 
8}i 
8y2 

lOM 
8^ 
8% 
8M 

lOK 
8^ 
8^ 
9 

lOH 
8% 
8% 
9H 

8H 
9}i 
91^ 
lOM 

9H 
9'^ 
9% 
lOM 


8% 
8% 
lOH 

8M 

8% 
8% 

8H 

8% 

9ys 
loy^ 

8M 
8% 
9^ 

lOH 
9 

9% 
9^ 

lOH 

9H 

9% 
9% 

lOH 


8% 
8Vi 

8% 
8'A 
9 

10% 
8H 
8% 
9M 

10% 

8K 
9>i 
9M 
10% 

9M 
9JfJ 
9H 

10% 
9y8 
9'^ 

10 

10% 


8M 

8J4. 
8% 

lOV 
8H 
8% 
9H 

10^^ 

8% 
8% 
9% 

10=4' 
9 

9% 
9% 

10'^ 

9M 
9%, 
9H 
W4 
9H 
9% 
lOH 
10»< 


8'A 
9 
11 

85^ 
8% 

9M 
11 

8% 
9}i 
9>^ 
11 

9% 

9'A 
9H 
11_ 

9% 
9% 

10 

11 


lOM 
11 


8H 

8% 
9H 

UK 

8U 
8% 
9% 

nn 

9 

9% 
9% 
UK 

9M 
9% 
9% 

UK 

9K 
9% 
lOK 
UK 
9H 

9% 
0% 

UK 


8% 

9K 
11% 
8% 
9>ii 
9K 
11% 
9% 
9% 
9H 
11% 

9% 
9% 

10 

11% 

9% 
9% 
lOH 
11% 
9% 
10)1^ 
10% 
11% 


8H 
8% 
9% 

11% 
9 

9% 
9% 

11% 
9% 
9J6 
9% 

11% 
9% 
996 

10% 

11% 
9H 
9% 

10% 

11% 

10 

10% 

10% 

11% 


8% 

9>iJ 

9% 

11% 

9% 

9% 

9»A 

11% 

9% 

9f{, 

10 

11% 

9% 

9% 

10% 

11% 

9% 

10)6 

10% 

11% 

10% 

10  J6 

10% 

11% 


9 

9% 

9% 

11'^ 

9% 

9J6 

9% 

11'^ 

9% 

9% 

10% 

11'^ 

9% 

9% 

10% 

11^4^ 

10 

10% 
10% 

11'/^ 

10% 
10  J6 
10% 

IIW 


9% 

9% 
12 

9 

9% 
10 
12 

9% 
9% 

10% 

12 

9% 
10  >6 
10% 
12 

10% 
10  56 
10% 
12 

10% 
10  J6 

11 

12 


9% 
9J6 
9% 
12% 
9% 
9% 
10% 
12% 
9% 


12% 

10 

10% 

10% 

12% 

10% 

10% 

10% 

12% 

10% 

10% 

11% 

12% 


9% 
9« 
10 

12% 
9% 
9% 
10% 
12% 
9% 
10% 
10% 
12% 
10% 
10% 

12% 

10% 

10% 

11 

12% 

10% 

10% 

11% 

12% 


Company  Administration 


59 


Fit  of  Shoes  and  Care  of  Feet  of  Enlisted  Men. — With  a  view 
to  increasing  the  marching  capacity  of  troops,  company  commanders 
will  personally  measure  the  feet  and  fit  the  shoes  of  men  of  their 
commands  and  will  be  held  responsible  that  the  instructions  herein 
contained  are  strictly  followed. 

All  measurements  prescribed  herein  will  be  taken  with  the  soldier 
standing  in  bare  feet  and  with  a  40-pound  burden  on  his  back,  bear- 
ing the  entire  weight  upon  the  foot  to  be  measured.  Balance  may  be 
preserved  by  resting  the  hand  on  a  fixed  object.  The  measurements 
of  the  foot,  which  must  be  taken  to  make  suitable  preliminary  selec- 
tion of  the  shoe  to  try  on,  are  (a)  the  length;  (b),  the  circumference 
around  the  ball. 

To  measure  the  length  the  soldier  will  stand  with  foot  upon  the 
foot  measure,  furnished  by  the  Quartermaster's  Department,  fitted  in 
a  slot  in  a  board,  the  heel  of  the  soldier  fitting  snugly  against  the 
heel  block.  The  movable  block  will  then  be  pushed  up  until  it 
touches  the  end  of  the  great  toe.  The  scale  on  the  top  of  the 
measure,  which  is  graduated  in  sizes,  will  then  be  read,  and  the 
proper  length  of  the  shoe  will  be  determined,  approximately,  by 
adding  2  to  the  reading  of  the  scale;  thus,  if  the  soldier's  foot  scales 
6^,  a  shoe  not  smaller  than  8J4  should  be  tried  on  first. 

To  take  the  ball  measure,  pass  the  foot  tape,  supplied  by  the 
Quartermaster's  Department,  around  the  foot  at  the  prominent  tuber- 
cle at  the  base  of  the  great  toe  and  the  prominent  tubercle  at  the 
base  of  the  little  toe.  The  position  of  the  tape  is  shown  by  the  line 
A — B  in  the  diagram  below: 


The  tape  should  lie  closely  to  the  flesh,  but  should  not  be  so  tight 
as  to  compress  it.  Having  taken  the  foregoing  measurements,  the 
shoe  best  suited  to  the  foot  will  be  determined  by  reference  to  G.  O. 
22,  1915.  For  example,  assume  that  the  circumference  of  the  ball  is 
found  to  be  9J4  inches.  In  the  table  on  page  28  of  the  aforesaid  circular, 
under  the  heading  "Marching  shoes,"  it  will  be  seen  that  for  a  foot 
requiring  an  8j4  shoe  a  ball  measurement  of  9%  inches  corresponds 


60  Company  Administration 

to  a  D  width.  The  size  of  shoe  to  try  on  for  actual  fitting  is,  then, 
in  this  case,  8J4  D. 

If  the  ball  measurement  found  as  above  does  not  correspond 
exactly  with  any  ball  measurement  given  in  the  table,  then  the  nar- 
rower of  the  two  widths  between  which  the  measurement  lies  should 
be   selected. 

Beginning  with  the  size  and  width  thus  tentatively  selected,  shoes 
will  be  tried  on  until  a  satisfactory  fit  is  secured.  Correct  fit  in 
waist  and  instep  will  be  determined  experimentally.  To  determine 
the  fact  of  fit  the  shoe  will  be  laced  snugly  and  the  soldier  with  a 
40-pound  burden  upon  his  back  will  again  throw  his  entire  weight  on 
one  foot.  The  officer  will  then  press  in  the  leather  of  the  shoe  in 
front  of  the  toes  to  determine  the  existence  of  suflicient  vacant  space 
in  that  region  to  prevent  toe  injury.  Under  no  circumstances  should 
this  vacant  space  in  front  of  the  great  toe  be  less  than  two-thirds 
inch;  nor  should  there  be  pressure  on  the  top  of  the  toes.  The  officer 
will  then  grasp  with  his  hand  the  leather  of  the  shoe  over  the  ball. 
As  his  fingers  and  thumb  are  brought  slowly  together  over  the 
leather,  the  shoe  should  feel  snugly  filled  without  apparent  tension, 
while  the  leather  should  lie  smoothly  under  the  hand.  If  the  leather 
wrinkles  under  the  grasp  of  the  hand,  the  shoe  is  too  wide  and  a 
narrower  width  is  needed;  if  the  leather  seems  tense  and  bulging 
and  the  hand  tends  to  slip  over  easily,  the  shoe  is  too  narrow  and  a 
greater  width  is  necessary. 

It  may  be  necessary  to  try  on  several  pairs  of  shoes  in  this  man- 
ner before  an  entirely  satisfactory  shoe  is  secured.  A  record  of 
the  proper  size  and  width  of  shoes  as  determined  above  will  be  kept 
as  provided  by  paragraph  37,  Uniform  Regulations. 

Measurements  will  be  taken  and  shoes  will  be  fitted  as  prescribed 
at  least  once  in  each  enlistment  and  the  record  will  be  changed  from 
time  to  time  if  subsequent  fittings  render  a  change  necessary. 

Sizes  called  for  in  requisitions  will  conform  to  the  record,  and  the 
fact  of  fit  of  shoes  issued  on  such  requisitions  will  be  personally  veri- 
fied in  every  instance  by  company  commanders  in  the  manner  above 
prescribed. 

No  shoes  will  be  issued  to  or  worn  by  enlisted  men  while  on  duty 
which  are  not  fitted  in  accordance  with  this  order. 

New  shoes  should  be  adapted  to  the  contours  of  the  feet  as  soon 
as  possible.  Shoe  stretchers,  with  adjustable  knobs,  to  take  pressure 
off  painful  corns  and  bunions,  are  issued  by  the  Quartermaster's 
Department. 

All  shoes  should  be  properly  broken  in  before  beginning  a  march, 
but  if  this  is  impracticable  then  the  following  is  suggested  but  not 
required: 

The  soldier  stands  in  his  new  shoes  in  about  2j/$  inches  of  water 
for  about  five  minutes  until  the  leather  is  thoroughly  pliable  and 
moist;  he  should  then  walk  for  about  an  hour  on  a  level  surface, 
letting  the  shoes  dry  on  his  feet,  to  the  irregularities  of  which  the 
leather  is  thus  molded  in  the  same  way  as  it  was  previously  molded 
over  the  shoe  last.    On  taking  the  shoes  of?  a  very  little  neat's-foot 


Company  Administration  61 

oil  should  be  rubbed  into  the  leather  to  prevent  its  hardening  and 
cracking. 

If  it  is  desired  to  waterproof  the  shoes  at  any  time,  a  considerable 
amount  of  neat's-foot  oil  should  be  rubbed  into  the  leather. 

Light  woolen  or  heavy  woolen  stockings  will  habitually  be  worn 
for  marching,  but  Commanding  Officers  of  organizations  may  auth- 
orize the  wearing  of  cotton  stockings  in  individual  cases  where  the 
Surgeon  certifies  to  the  fact  that  the  wearing  of  such  stockings  sub- 
serves the  best  interests  of  the  service.  The  stockings  will  be  large 
enough  to  permit  free  movement  of  the  toes,  but  not  so  loose  as  to 
permit  of  wrinkling.  Darned  stockings  or  stockings  with  holes  will 
not  be  worn  in  marching. 

Company  commanders,  by  frequent  inspection  throughout  the  year, 
will  maintain  the  feet  of  their  men  in  condition  for  proper  marching. 
They  will  cause  the  proper  trimming  of  nails,  removal  or  paring 
of  corns  and  callouses,  relief  of  painful  bunions,  treatment  of 
ingrowing  nails,  and  other  defects,  sending  serious  cases  to  the 
Surgeon. 

Additional  sizes: 

Belts,  waists,  44  inches. 

Gloves,  O.  D.,  wool,  9,  10,  11. 

Hats,  Service,  6^,  6^,  7,  7ji,  7%,  73/s,  7^. 

Stockings,  woolen,  light,  9J^,  10,  10^/^,  11,  WA,  12,  12j^. 
Record  of  Sizes. 

Take  an  individual  clothing  slip,  one  for  each  man,  and  enter 
thereon  the  size  of  each  article  of  clothing  that  he  requires.  These, 
when  bound  together,  will  form  a  loose  leaf  record  that  may  be 
referred  to  as  occasion  requires. 

PRICE    LIST    OF 

COMPANY    STATIONERY 

300  500  1000 

Copies  Copies  Copies 

Official  Envelope   2.25  3.25  5.50 

C-102  Letterheads  2.00  2.75  4.00 

D-104  Details-tomorrow   2.00  2.75  4.00 

O-106  Record  of  Discipline. .. .  2.00  2.75  4.00 

O-108  Record  of  Clothing 2.00  2.75  4.00 

B.  F.-107  Bill  of  Fare 2.00  2.75  4.00 

Q.  M.-lOO  Quartermaster 2.00  2.75  4.00 

M.  P.-105  Muster  and  Pay  Roll  3.00  4.25  6.00 

B.  C.-109  Bunk  Card 2.50  3.50  5.25 

Monthly  Date  Pay 2.00  2.75  4.00 

101  Pass  2.00  2.75  4.00 

P.  R.  101  Record  Rifle 2.00  2.75  4.00 

Information  Slip  2.00  2.75  4.00 

P.  D.  Ill-Pay  Roll  Collection..  .20  each 

Company  Order  No.  1 .02  " 

P  ubliahed     by 

GEORGE  U.  HARVEY  PUBLISHING  CO..  Inc. 
109  LAFAYETTE  STREET  NEW  YORK 


CHAPTER  IX. 
PUBLIC  PROPERTY. 

Reference  A.  R.  657  to  703. 

Every  article  of  public  property  has  to  be  accounted  for  by  some 
officer.  If  it  is  lost,  destroyed  or  otherwise  disposed  of  and  the 
accountable  or  responsible  officer  is  unable  to  account  for  it,  he  will 
have  to  pay  for  it  from  private  funds. 

Distinction  between  accountability  and   responsibility. 

An  officer  who  has  charge  of  public  property  and  who  is  required 
to  make  a  return  for  it  is  said  to  be  "Accountable"  for  the  property. 

An  officer  who  has  charge  of  public  property  and  who  is  not  re- 
quired to  make  a  return  for  it  is  said  to  be  "Responsible"  for  the 
property. 

Thus  a  Regimental  Supply  Officer  has  certain  property  for  which 
he  is  required  to  render  a  return  at  stated  periods.  He  is  accountable 
for  the  property.  He  issues  this  property  to  a  Company  Commander 
on  Memorandum  Receipt  (Q.  M.  C.  Form  No.  227).  The  Company 
Commander  is  responsible  for  the  property. 

All  property  pertaining  to  the  equipment  of  a  Company  is  now 
issued  by  the  Regimental   Supply  Officer  on   Memorandum   Receipt. 

When  the  initial  issue  is  made,  or  at  the  beginning  of  a  quarter 
when  settlement  is  made,  a  memorandum  receipt  is  prepared  by  the 
Supply  Officer  showing  all  the  articles  of  property  when  in  the 
hands  of  the  Company  Commander.  When  additional  property  is 
required  it  is  issued  on  a  Memorandum  Receipt  Debit  Slip  (Q.  M.  C. 
Form  No.  242),  which  is  attached  to  and  becomes  a  part  of  the 
original  memorandum  receipt.  When  property  is  turned  back  to  the 
Supply  Officer  for  any  reason  the  Company  Commander  is  given  a 
Memorandum  Receipt  Credit  Slip  (Q.  M.  C.  Form  No.  243),  which  is 
likewise  attached  to  the  original  memorandum  receipt  and  becomes  a 
part  of  it. 

Ordnance  property  is  also  issued  on  Memorandum  Receipt  (A.  G. 
O.  Form  448).  The  Credit  and  Debit  Slips  are  made  interchangable 
by  erasing  the  words  credit  or  debit  as  the  case  may  be.  The  slips 
are  abstracted  on  an  abstract  record  of  memorandum  receipt  em- 
ployed as  a  loose  leaf,  using  one  slip  for  each  article  of  property. 

Issue  of  Public  Property  to  Enlisted  Men — When  public  property 
is  issued  to  an  enlisted  man  for  his  personal  use  in  the  military  ser- 
vice, he  receipts  for  same  on  an  "Individual  Personal  Equipment" 
blank  (Q.  M.  C.  Form  No.  501). 

These  receipts  are  kept  in  a  loose  leaf  binder,  one  for  each  man 
who  has  public  property  in  his  possession.  When  h«  turns  in 
property  he  receives  credit  for  same  on  the  blank  and  when  he  draws 
additional  articles  these  are  charged  against  him  io  the  spaces  under 
the  heading  "changes"  on  the  blank  form. 

62 


Company  Administration 


63 


FOR  SUPPUES  IN  USE 


Voucher  no.  .10... 


MEMORANDUM  RECEIPT 


QVANTTVf 


EQUIPAGE 


.450.. 


.300. 

1 


SpUJiM, 

Blanke tSj  O.p.tight , 

DBsk.f  19.14.---.-- 


Serviceable 


20 


20 


?«nt8vljr.attldal.,.largfi 

.Stoveej^tent. 

UISCELUNEOnS 


.W9.ni. 


...8. 
.15.. 


Bpl.ler8j.f.lcld.-ra»&e...a.o.8.t.4.«. 
.6uck«t&^>I..«atsr. 


.He.w.. 


.1 i  .Range^lteidl  l!o..l. 


Fort .. .Piatt. Baj:r.aftk8,It.T*....Julr. 10 191  7 

Wckoowledge  to  have  recdveJ  from — 

QBai.ta.iR.f!o,R,CQle.,a.lI.Corp* 

Quarteimaiter  .1 ..  .?.latt.,Barracka,H»T. 

the  aboTCHiamcd  artictes  ia  condidoa  as  ttatn]  (ot*usc  of . — -._.. 

Conpaay  "A"  40th.^^^^  

I  am  reapcHHible  for  taid  tupplta  and  will  pRxhice  tbe  same  when  called  upon 
to  do  »o  b/  propor  authoril/. 

WB.l.HILLMa) 

Captein  40th, Infantry 


Foit. 


RccdittJ  ihii Ja/  of 

191      .from ~- 

die  abo?©-named  aitic!cs  in  coadidoo 

n  tfated.  whkli  weie  issued  to - 


I  Memoraoduin  Receipt  No. 


64 


Company  Administration 


10-1 


VOU.  No. .  .JjC=2_ 


MEMORANDUM  RECEIPT 

DEBIT    SLIP 

FortP.la.U,JBkj!A*Ht.T.,  Drte.  AuJl.  16 J-.?i'? 191 

laued  thu  date  for  lue  of . ^.. 

„ _..CL*?W.f®X-!yL'!.-40th«JAfaniry, 

The  following  listed  QUARTERMASTER  Store.. 


MEMORANDUM  RECEIPT 

CREDIT  SUP 

Fort. Piatt, Bks.,,5.,X^  Date. ..JBlx..g.7.^iai7....  191 
Received  from Con5?.aSI..?.A."...4Qth.iInlantry.......... 


QUANTTTY. 

ARTICLES. 

CX)NDmON3. 

1500.    .. 
..}J.0._  . 

..?.iR?j.teat_larg.e 

Sew 
...Hew 

large 

QUANTITY. 

ARTICLES. 

CX)NDITIONS. 

20 

.Stpwijtent 

I^eervic$a1;l9 

T.y.SCULLT 
Sergt.Q.'Mr&rpe 

RecoTcd  the  aiticlei  lided  above. 

Horace  H.Huijter 
o"ira'Si'»SuppTy'SergtVCoV'fA"»"40tTi';in!'ly" 


SI1>liaC££rEIL 


T.M.SCULLY 


..??.r.B.*.*.9.?.*f.'.9?.!?.?.i Storek. 


a  M.  C  Fona  243. 


rekeeper 


Company  Administration 


65 


*      form  No.  448  b,  A<  o.  O. 

(ADthafi2«d  Sept.  38, 1914.) 
Ed.  Jao.  24-17— 50,000. 

ABSTRACT  RECORD  OF  MEMORANDUM  RECEIPTS. 
Post  (or) 


(^%kZLon  [-C9a»flaT..--A«..40.tJuInlaatrT- 


ORDNANCE  (BN«tt«E^R»-»iaN*tJ  PROPERTY. 


Date. 

M.  R.  No. 

DEBIT. 

CREDIT. 

Balance. 

Tranwer. 

7/1/17.. 

1... 

2 

....aa_. 

5... 

...aa... 

7/27/1! 

...la... 

-.-.... 

jlrticU  ...C.leaning..r9.4a.. 
Class yjl 


Worm  No.  448,  A.  O.  O. 

Authniuil  Sept. »,  UU. 


JfO...^ 


MEMORANDUM  RECEIPT. 
SH^SLIP. 

JS^^^j  }....Cfl»IIwiajr..U»..4QtlulnXaatrx.._ 

Fort  .Plftit,Bkf..^N,.T......    Dau  ...J[wl7...i....,  ml 

jIuthoHty _ 


MEMORANDUM  RECEIPT. 
[slip. 


CREDIT  I 
OEBaX 


ORDNANCE  (EN««MEER>>«aiaMAl.)  PROPERTY. 


^S^6j,}-....Ck..BftMijr..?il?...40tluInianlrr.._ 

i^ortPl»ttt£kft,.^H»T» Date  J}^J..S1...,  191  7 

Authority _ _ 

ORDNANCE  maaxBoaaexieaaiio  property. 


23 
-.18. 
J15.0.. 


AirricuE«.v- 


cusa  vii-1 

Cleaning  rod»^ 


-Otf.ftnlng^^odjjjBgs 


NO. 

ARTICLES. 

5 

CUSS    VII-1 
...Cltaniag  rod* 



Bteeived  the  above-named  artidea. 

(•».)„.._„?ill«L.HIU4an , 

\««»fc)J*».**.iy?..  .■♦.Q.thilnf j^. 
(dVMdfaAipVMM)      •t-wt      (0/}l«)CSiB4fttAl.«.?i.^ 


Received  the  above-named  artielet. 

(31/.) )f.».C..TA3ffi.8. ; 

(»in*).!7w..t*ln.  4LQth.Iaf*„ 

(StentdhOuDlttaU)      't-mt      (Oglc^y^S.lj.QtilCat... 


66 


Company  Administration 


Q.  M.  <5.  Ponn  No.  MX. 

AppconA  IU7  »,  uu. 

Oi«.ia«iio».......CS!»»I.J'A"...*Qtii„vMji?t.ar..~. 

INDITIDUAI.  PEBSONAL  EQUIFMBNT,  No.  -i9~- 


Morton  i  Oharlti.  J...^..Priv»t».. 

~ (Niiii  ta'diliiiL)  '  •»• 


I  acknowledge  recoiviag  the  individuftl  arma  and  equipment  for  field 
eervice  preecribed  in  Unit  Accountability  Equipment  Manual  for  my 
organization  and  rank.  Changes  therein  and  iasues  of  other  property 
are  acknowledged  by  my  initials  below. 

CHARLES  J.1K»T0V 


I*yJt.«.Qp.?ffiX.'"A?...*P.1ihtl.aity.., 

D.te.._![«?JL.7j.«17..._ 


ITNIT  EQUIPMENT. 

laswd. 

Ordnance  tinlt.  Uodel        }  9}  0 

7/7/17 

■<»wwS«rtf  (dl>moiiaud) 

Bngln««r  Colt 

Bltnal  CnH 

Medical  Cnit 

BUleNo..4178£.. 


Pistol  No.  ...SH5*.. 


ADDtnONAI.  ABTICLES  AND  CHANGES. 


ABTICLES.- 

J 

i 

, 

1 

1 

1 

,' 

„,  ^„^            QUARTERMASTER  PROPERTY. 

1 

CHjurtaa. 

ASTICLES. 

Tkituu 

SJM 

B&gs,  tMirrack 

1 

Barm,  mosqalto 

1 

Bedat^ada.  Iron 

1 

BlaaketB.  0.  D. 

9 

Bog'ea.  with  B.  M.  P. 

Cues,  pillow 

9 

Cord  SQd  tassel,  trtimpet 

Cowri,  mattress 

8 

Hfad  oets,  mosqalto    . 

I«ck«ri,  tTQOk              -, 

1 

HattreM 

1 

Overcoat,  Maoket-llDed 

Orercott.  0.  D. 

1 

PlUow 

1 

Pina,  teot,  belter 

9 

Poln.  t«nt.  ahetter 

1 

POQCfaOfl 

1 

Becelrer.  card,  bedstead 

1 

Hope*,  shelter  teot 

I 

Sacks,  bed 

Backs,  pillow 

eheets,hed 

4 

Bllcker 

BUiig.,btisl« 

Sweater. 

rags.  IdeotlflcaUon 

1 

rent,  shelter,  half 

1 

rnimpet.  with  ID.  M.  P. 

. 

Company  Administration  67 

Statement  of  Charges — When  articles  of  public  property  are  issued 
to  enlisted  men  as  a  part  of  their  personal  equipment  or  for  their 
use  and  the  articles  are  lost,  broken  or  destroyed  through  careless- 
ness, the  man  responsible  for  same  is  required  to  pay  for  them. 

In  such  cases  the  cost  price  of  the  articles  in  question  are  charged 
against  the  man  on  the  Pay  Rolls  of  the  organization  and  the  Quar- 
termaster making  payment  deducts  the  amount  from  his  pay.  This 
procedure  is,  however,  subject  to  the  limitation  prescribed  in  A.  R 
686,  which  prescribes  that  the  soldier  is  entitled  to  have  a  "Survey" 
on  the  property  in  question  if  he  feels  that  for  any  reason  the  charge 
is  unjust. 

In  order  that  the  officer  accountable  for  the  property  may  have  a 
voucher  for  dropping  same  from  his  returns,  the  Company  Com- 
mander each  month  makes  out  a  "Statement  of  Charges"  (Q,  M.  C. 
Form  No.  208),  on  which  is  consolidated  all  the  charges  against 
enlisted  men  deducted  on  the  pay  roll  in  question.  This  Statement  of 
Charges  is  signed  in  duplicate  by  the  Company  Commander  and  sub- 
mitted to  the  Quartermaster  at  the  time  payment  is  made.  The 
Quartermaster  either  replaces  the  property  enumerated  on  the  state- 
ment or  issues  a  credit  slip  for  same  in  favor  of  the  Company  Com- 
mander and  the  transaction  is  complete. 


PRICE     LIST 

OF 

COMPANY    STATIONERY 


300  500  1000 
Copies    Copies  Copies 

Official  Envelope    2.25  3.25  5.50 

C-102  Letterheads  2.00  2.75  4.00 

D-104  Details-tomorrow   2.00  2.75  4.00 

O-106  Record  of  Discipline....     2.00  2.75  4.00 

O-108  Record  of  Clothing 2.00  2.75  4.00 

B.  F.-107  Bill  of  Fare 2.00  2.75  4.00 

Q.  M.-lOO  Quartermaster 2.00  2.75  4.00 

M.  P.-105  Muster  and  Pay  Roll    3.00  4.25  6.00 

B.  C.-109  Bunk  Card 2.50  3.50  5.25 

Monthly  Date  Pay 2.00  2.75  4.00 

101  Pass  2.00  2.75  4.00 

P.  R.  101  Record  Rifle 2.00  2.75  4.Q0 

Information  Slip  2.00  2.75  4.00 

P.  D.  Ill-Pay  Roll  Collection..       .20  each 

Company  Order  No.  1 02  " 

• 

Publimhed     by 

GEORGE   U.  HARVEY  PUBLISHING   CO.,  Inc. 

\09  LAFAYETTE  STREET  NEW  YORK 


68 


Company  Administration 


or 


pi       t 
f^        1 


*-  5     ■" 


5 


<. 


-w  V  < 

^    '?»i    " 


^ 


Company  Administration  69 

Survey  of  Property. 
Reference  A.  R.  710  to  726. 

When  public  property  is  lost  in  the  Military  Service  or  becomes 
unserviceable  from  causes  other  than  by  fair  wear  and  tear,  or  is 
unsuitable  for  the  service,  it  will  be  surveyed  by  a  disinterested  of- 
ficer detailed  for  the  purpose. 

In  such  cases  the  officer  responsible  for  the  property  makes  out  a 
Report  of  Survey  (A.  G.  O.  Form  No.  196)  in  triplicate,  which  he  for- 
wards to  the  Commanding  Officer. 

The  Commanding  Officer  details  an  officer  to  survey  the  property 
in  question.  The  Survey  Officer  arrives  at  a  finding  in  the  case  and 
makes  recommendation  based  upon  same. 

If  the  finding  and  recommendation  are  approved  by  the  Command- 
ing Officer  he  affixes  his  signature  and  the  transaction  is  complete. 

Before  making  out  a  survey  on  property  the  Company  Commander 
and  Company  Clerk  should  read  over  and  digest  the  regulations  on 
the  subject  and  the  instructions  on  the  back  of  the  form. 

Instructions  for  Making  Out  a  Report  of  Survey. 

1.  Use,  Number  of  Copies,  and  Disposition — This  form  will  be 
used  in  making  reports  of  survey  on  all  classes  of  public  property 
acted  upon  by  a  surveying  officer.  Each  report  will  be  made  in 
triplicate  and  disposed  of  as  prescribed  in  Army  Regulations.  In 
the  column  headed  "Date  and  Circumstances"  will  be  entered  a 
statement  of  the  circumstances  attending  the  loss,  damage,  or  de- 
struction of  the  articles  surveyed,  and,  in  the  case  of  ordnance 
stores,  the  date  of  their  receipt, 

2.  Classes  of  Property — Property  of  different  staff  departments, 
or  property  carried  on  separate  returns,  will  not  be  entered  on  the 
same  report,  but  separate  reports  will  be  made  for  each  class  of 
property. 

3.  Documentary  Evidence — Where  documentary  evidence  is  sub- 
mitted it  will  be  marked  "Exhibit  A,"  "Exhibit  B,"  etc.,  and  will 
be  so  noted  and  referred  to  by  the  surveying  officer  in  his  report. 
All  documentary  evidence  will  be  inserted  and  fastened  between  the 
leaves  of  the  report. 

4.  When  any  stores  are  included  that  have  been  lost,  destroyed, 
or  damaged  by  means  other  than  fair  wear  and  tear  in  the  service, 
the  facts  will  be  sworn  to  as  indicated  on  page  2.  If  the  oath  is 
subscribed  to  by  the  responsible  officer  the  certificate  need  not  be 
subscribed  to.  If  the  oath  is  subscribed  to  by  any  other  individual 
than  the  responsible  officer,  he  will  subscribe  to  the  certificate. 

5.  In  case  property  that  is  unserviceable  through  fair  wear  and 
tear  in  the  service  only  is  covered  by  the  survey  the  certificate  only 
will  be  completed  by  the  signature  of  the  responsible  officer,  but 
the  surveying  officer  will  exercise  great  care  in  examining  such 
property  and  state  in  his  findings  whether  he  found  that  its  unserv- 
iceable condition  is  due  to  fair  wear  and  tear  in  the  service.  In 
case  its  unserviceable  condition  is  not  found  to  be  due  to  such  cause 
he  will  fix  Tesponsibility  for  such  damage  upon  the  proper  party. 


%,•■  Company  Administration     j^ 

6.  Army  Regtilations — The  survey  of  property  is  covered  in  para- 
graphs 710-726,  Army  Regulations  (1913),  which  define  the  duties  of 
surveying  officers,  fix  the  power  of  the  convening  authority,  and  give 
instructions  relative  to  the  preparation  and  disposition  of  survey 
reports.  For  survey  of  band  instruments,  see  also  A.  R.  1179,  of 
china  and  glassware  of  outgoing  organizations,  see  also  A.  R.  1023; 
of  silken  colors,  standards,  and  guidons,  see  also  A.  R.  239. 

7.  For  classes  of  unserviceable  property  that  may  be  destroyed 
or  turned  in  to  depot  on  approved  recommendation  of  a  surveying 
officer,  see  A.  R.  678,  717,  907,  1520,  1534,  and  1537,  as  amended. 

8.  Brass  Trimmings — Before  leather  or  other  stores  belonging  to 
the  Ordnance  Department  are  destroyed  or  broken  up,  all  rings, 
buckles,  and  other  trimmings  of  brass  will  be  cut  off  by  enlisted  labor 
and  turned  over  to  the  Post  Ordnance  Officer,  and  the  certificate  of 
the  officer  witnessing  the  destruction  will  contain  a  statement  to  the 
effect  that  these  articles  have  been  removed  and  turned  over  to  the 
Post  Ordnance  Officer.  (For  the  disposition  of  this  material  by  Post 
Ordnance  Officers,  see  paragraph  III,  General  Orders  No.  9,  War 
Department,  1911). 

9.  Loss  of  Small  Arms — When  a  survey  is  made  on  the  loss  of 
small  arms,  the  report  must  show  whether  or  not  the  arms  were 
stored  at  the  time  of  the  loss  in  arm  racks  or  arm  lockers  furnished 
by  the  Ordnance  Department  for  their  safe  keeping,  or  were  being 
used  at  the  time  in  the  performance  of  military  duty.  In  all  cases 
the  report  must  show  clearly  whether  or  not  every  reasonable  pre- 
caution was  taken  to  prevent  the  loss.  In  this  connection  see  para- 
graph 5  of  the  G.  O.  No.  20,  War  Department,  May  26,  1916,  regard- 
ing issue  of  arm  racks  and  arm  chests  for  the  safe  keeping  of  small 
arms,  etc. 

10.  Survey  Reports  Sub  vouchers  to  Statements  of  Charges — Re- 
ports of  survey  authorizing  charges  against  enlisted  men,  including 
deserters,  are  subvouchers  to  the  Statement  of  Charges  and  will 
accompany  it. 

11.  Desertions — Wherever  public  property  is  lost  in  consequence 
of  the  desertion  of  an  enlisted  man,  a  surveying  officer  will  report  on 
the  missing  property,  but  its  value  can  not  be  charged  against  the 
deserter  in  the  absence  of  an  approved  report  of  survey  to  that  effect. 
(Paragraphs  116  and  687,  A.  R.,  1913). 

Form  for  Affidavit  to  Accompany  Report  of  Survey. 
AFFIDAVIT. 

Piatt.  Barracks,  1 

County  of  Clinton,  }■ 
State  of  New  York.  J 
ss.: 

Personally  appeared  before  me,  one  Private  William  Wisdem,  Com- 
pany "A,"  40th  Infantry,  who,  being  sworn  according  to  law,  deposes 
and  says: 

That  he  was  a  member  of  a  detachment  of  Company  "A,"  40th 
Infantry,  detailed  for  guard  duty  at  Grand  Isle. 

That  while  enroute  on  Lake  Champlain   from   Piatt.   Barracks   to 


Company  Administration 


n 


Grand  Isle  by  motor  boat  the  boat  upset  and  the  men  were  thrown 
into  the  water. 

That  incident  to  the  upsetting  of  the  boat  the  following  articles  of 
public  property  that  had  been  issued  as  a  part  of  his  personal  equip- 
ment were  lost.  Viz.:  1  Haversack,  1  Canteen  cover,  dismounted,  1 
Canteen,  1  Meat  can,  1  Pack  carrier. 

WILLIAM  WISDEM, 
Private  Company  "A,"  40th  Infty. 
Sworn  to  and  subscribed  before  me  this  | 
15th  day  of  July,  1917.  j 

JAMES  MONROE, 
Major,  40th  Infantry, 
(Triplicate)  Trial  Officer,  Summary  Court. 

rmcat 


..ORDMICE.. 


(ClMorpniiHtjJ 

Seaponmbte  officer: 9>9\!^X'»-.lht!,h.MW!i^^.Jf»lc^%niill. 


.Pr^rty  Submitted  for  Snrrey 


Accountable  officer: 

qajtata.F,CO»lMj 

♦Mh.IaUf. 

OuMitlty. 

ARTICLES. 

VALUE. 

Dltpo- 
•Ition.' 

Issued.            DATE  AND  CIRCUMSTANCES. 

Dolli. 

CtJ. 

(BMUlKnieUuiNo.1.) 

1 

^ .ClAK_JfXrl 

_P^.*»<»?..!»S.T»yj4i"!»?™t?4. 

Cantatn 

44 



teat  tlarough  uptattlAg 

1 

78 

if  a  boat  oa  Laki 

)  CbaiVUli 
rhloh  a 
~»i»  40tij. 
irallng 
.ka^i.Y., 

._.    I... 

Havarsaek 

1 

88 

iataetaflent  of  Oo 
Infantry  Mr*  ^ 

.  3L 

Hvat  OM 

48 

irOK  Piatt.BaxTal 
io  Qrand  Iala^I.1 

..  _1... 

Pa«k  oarrUr 

SI 

. 

juard  dutjr. 

—    » 

98 

;. ._.....:_ 

Th*  arlleUt  IndttaUd  abort  as  tumtd  In 
have  bwn  tum^  in  by  m*,  and  theso  tndicaUd 
at  Uaued  have  been  received  by  me. 

IMrtnyid. 

ytlat. 

m«.  and  thoto  dirtettd  tumwi  in  hapt  b««n 
ncMixd  bfmt. 

Previoiuly  tlua  quuter. 

.._.8..6.5. 

«.w.. 

ToUltoibta 

MBximuffl  avthotiMd  _ 
PahnniXamw 

tr.  S.  .trmn. 

..MM. 

SupplH  Offlcv. 

Or^anixatton  Commander. 

M».«. 

ti»iil<iu>npplr°ll«t.T.      ■                   '    •     •                  '^'   ■              '^'     •                           "■    • 

fvna  No.  IM,  A.  O.  O. 

St.  A<it.  ^u-m/m. 

6.18, 

(LkacMwac*w«ll 

■MO 

72  .        Company  Administration 


I  do  solemnly  3wear  that  the  articles  of  public  pioperty  named  hereon  were  lost,  ftKtic;X9^9]U(ttMOgWijc 
in  the  manner  stated,  while  in  the  public  service. 

_  nAHIBI.  J'WSCH 

'(Ntmi) *    . 

(Rank  ftnd  orgintmHon  ) 

Sworn  to  before  me,  and  subscribed  in  my  presence,  this f5.^j_ ,,, day  of 

juixin7...._ ,  191 


JAMES  HOmCA 


(Bank  &sd  orgKoUaUoD,) 

.Trial..O«lc(»r,JBuifmBry  &      

^(oSob!) 

I  certify  that  the  loss,  awtaintiTtT;  i\W'''trT''K''^^"""'***»'**5»"^  the  articles  of  public  property  named 
hereon  was  occasioned  by  imavoidfsHe  causes,  and  without  fault  or  neglect  on  my  part;  •nd'tfeat-eftekitrtiele 
4ieted-he>eeH-^yHh-tf  TiCTT  te  eKmHatien-bydestrnctiou,  Im  bi!tn  examiBed-by-«ie-peie«HiJly,-bae-H»Tor  boon 
fie^u8]y-«o«dea>oedrJMsJ>ecoiD»-UBser»kieable4«-the-iaasa«Fetat«4''hereiBT'«ed-ispi»«tj'«pinw 
4ees^r<i»t^P'f>«bli«Hiee, 

Jh^,Um}AMJ>_ 

.C<9.t<^..^^^*  ^■???.^. 

(Rwik  ond  orgjnlaUon.)         RaponnbU  OJiar. 

Fort..PJ*.tttftirrft9kjl,R.I»,...,*a3f..M*m7..._,  191  ToM%f^'%.:?.^M.3.f?9.I«i*M^%'^rM-.. 

who,  by  order  of  the  commanding  officer,  is  tippointed  suireying  officer  on  the  articles  of  public  property 
named  hereon. 

>.?>»^MT. 

(Name.)  """  "    "  ' 

.... .„..feBtalft.j|Qih,Iniantr3r,c. 

(lUnk  and  organlxation.)  Adjviafit, « 

I  have  examined  aU  available  testimony  in  this  case,  and  it  is  my  beUef  that  ..iJbft.jMrtiolef.  j. 

•BUMratvd  terela  mre  lott  in  thB  manner  sta-ted  aad  that  so  peraon  oaa  te  bald 

...Xfti5.<lM.lblj»..lpjf..l!iB»Jt.-. .. „ 


Company  Administration  73 


RECOMMENDATIONS 


.n».t.the.rsippnBi.MA.pJXic*r^CaBt^^^ 

.Jtrom.reejMsiMlltx.Md  the  ae.count^^^^ 

WiWRIl! :: 

LIST  OF  WITNESSES: 
Captain  VBi.L.Rlllard,40th.Tnfantr7 

'isl'ml') 

.i«tAUeui,40«j.InfMitry 

(Bank  and  organlzMion.)  Swvtijing  Officer. 


Approved: 


(Niiio 

.Oolone.l.40.th..Infaatry. 

(Rank  and  organization.)  Commanding. 


FIRST  INDORSEMENT 

Fort , ,  191     .       To  ^ ., 

who  will  witness  the  destruction  of  the  unserviceable  property,  the  destruction  of  which,  as  approved  by  me,  is 
recommended  by  the  surveying  officer. 

I  have  personally  inspected  the  property  and,  in  my  opinion,  it  has  no  salable  value. 

The  articles  of  ordnance  property  designated  for  destruction  are  utterly  worthless. 


(NaiM.)  , 

(Bank  and  orsanlailnn.)  Cvmmcmdmg 

SECOND  INDORSEMENT 

Fort , ,  191    .  To  the  Commanding  Officer: 

I  have  this  day  witnessed  the  destruction  of  the  property  referred  to  in  the  foregoing  indorsement,  iinrf 
have  complied  with  paragraph  9  of  the  instructions  on  the  back  hereof. 

(Nsaf.) 
•  %—tn  (Rank  and  orfuLatloo.) 


74 


Company  Administration 


EEQUISITION   FOE  STATIONBBY 
OapUm  f».R»O9l<,QM0« gjf^ 


On 


STATIONERY. 

Reference:  A.   R.   1062-1063. 

There  is  no  prescribed  allowance  for  a  Company.  Usually  the 
Commanding  Officer  publishes  a  memorandum,  in  which  he  indicates 
the  quantities  that  he  deems  necessary  and  requisitions  (Q.  M.  C. 
Form  No.  204)  are  submitted  at  the  beginning  of  each  quarter  of  the 
Fiscal  Year  for  the  quantity  so  stated. 

This  requisition  is  made  out 
in  the  Company  Orderly 
Room,  forwarded  with  the 
morning  report  on  the  first 
day  of  the  quarter.  The 
Commanding  Officer  ap- 
proves same  by  affixing  his 
signature.  The  requisition  is 
then  sent  direct  to  the  Quar- 
termaster, who  has  the  sup- 
plies prepared  for  issue  and  so 
notifies  the  Company  Com- 
mander when  they  are  ready. 
The  stationery  is  then  drawn 
in  the  usual  manner.  The 
Company  Commander  signs 
the  receipt  for  same  on  the 
face  of  the  blank. 


8QJL_>00 


12 


12 


15 


10 


ja. 


24 


12 


12 


2S 


10 


^ 


24 


Bands,  rubber,  sross. 


Books,  blank.  No. 


Envelopes,  plain.  No. 


Envelopes,  penalty.  No. 


Erasers,  rubber.  No. 


Fasteners,  paper,  boxes. 


Ink,  black,  bottles. 


Ink,  red,  bottles. 


Mucilage,  bottles. 


Paper,  blotting,  sheets. 


Paper,  carbon,  sheets. 


Paper,  envelope,  sheets. 


Paper,  foolscap,  quires. 


Paper,  legal  cap,  quires. 


Paper,  legal  cap,  T.  W.,  quires. 


Paper,  letter,  quires. 


Paper,  letter.  T  W..  quires. 


Paper,  note,  quires. 


Pencils,  lead.  No. 


Penholders,  No. 


Pins,  cone.  No. 


Ribbons,  T.  W..  Ho. 


Sealing  wax,  ounces. 


Tape,  office,  pieces. 


IS 


Company  Administration 


75 


Cleaning  Materials — The  allowance  of  Police  and  Cleaning  Ma- 
terials for  a  Company  is  prescribed  in  Army  Regulations,  Pars. 
1181  and  1182.  This  is  procured  quarterly  on  Requisition  (Q.  M.  C, 
Form  No.  176). 

The  present  allowance  is 
shown  on  the  blank  form.  At 
the  beginning  of  the  quarters 
of  the  Fiscal  Year,  July  1, 
October  1,  January  1,  and 
April  1.  requisitions  are  sub- 
mitted to  the  Regimental 
Supply  Officer,  who  makes 
the  issue  on  them. 


Q.  M.  C.  Porm  No.  ITS. 

REQUISITION. 

f„         C9.TOi^r.."4*..40tlw  Infantry 

(Ozganixation.) 
(Station.) 


REQUIRED. 

ISSUED. 

ARTICLES. 

27 

27 

B^oiBs^eom 

18... 

12 

„.-19.... 
12 

Ljp^  pass 

9 

9 

Ifops^cotton 

6 

6 

Mop  bandies 

18... 

....18... 

.  .SoajL*8.cour.lng.&ake«.... 

1 

1 

I  certify  that  the  articles  and  quantities  thereof 
specified  above  are  needed  for  my  command. 


fm.L.Hillard 


^jp.1*A?.  .4-9.*^^?-?.? M"try.. 


Received  .....Jul7.  ?^1?17..... ,  191 

the  articles  noted  as  issued. 

T.T.Scott 
2nd . Lieut . 40th. Infantry 


CHAPTER  X. 
MUSTER  AND  PAY  ROLLS. 

Reference  A.  R.     807  to  810-132-1472-1572. 

On  the  last  day  of  February,  April,  June,  August,  October  and  De- 
cember Muster  Rolls  (A.  G.  O.  Form  No.  61)  are  prepared  by  every 
organization  and  detachment  in  the  service. 

The  Muster  Roll  is  the  official  military  record  of  the  soldier  to 
which  reference  is  made  in  the  investigation  and  settlement  of  claims 
or  questions  affecting  the  officers  and  enlisted  men  whose  names  are 
borne  thereon,  for  the  period   covered  by  same. 

The  Muster  Roll  is  made  up  in  the  Company  orderly  room  prior 
to  the  date  of  muster.  The  Commanding  Officer  issues  orders  for 
the  muster  of  the  command  on  the  last  day  of  the  month,  prescribes 
the  time  of  muster,  where  the  muster  is  to  be  conducted,  the  forma- 
tion, the  uniform  to  be  worn,  the  equipment  to  be  carried  and 
whether  or  not  the  muster  is  to  be  preceded  by  a  review  or  inspection 
or  both. 

For  example: — Let  us  assume  that  the  muster  is  to  be  conducted 
on  the  Company  parade  by  the  Battalion  Commander.  The  Captain 
causes  the  Compan^  to  be  formed  in  line  at  the  hour  designated, 
wearing  the  uniform  and  carrying  the  equipment  prescribed  in  the 
order.  When  the  Company  has  been  reported  to  the  Captain  by  the 
first  Sergeant  he  "Opens  Ranks"  and  takes  his  post  3  paces  in 
front  of  the  right  guide  of  the  Company. 

The  mustering  officer  approaches.  He  halts  in  front  of  the  Captain. 
The  Captain  salutes.  The  Mustering  Officer  returns  the  salute  and 
says:  "Prepare  your  Company  for  inspection."  The  Captain  faces  to 
the  left  and  commands  "Prepare  for  inspection,"  and  faces  to  the 
front.  The  Mustering  Officer  conducts  such  inspection  as  he  may 
desire.  The  Captain  returns  to  his  post.  The  Mustering  Officer 
directs  "Prepare  your  Company  for  muster."  The  Captain  faces  to 
the  left  and  gives  the  command:  1.  "Right  shoulder."  2.  "ARMS, 
Attention  to  muster." 

At  this  time  one  of  the  musicians  who  has  been  charged  with  the 
custody  of  the  muster  roll  comes  around  the  right  of  the  Company 
and  hands  the  roll  to  the  Captain.  The  roll  is  accompanied  by  a  list 
of  absentees  showing  the  name  and  rank  of  the  man  and  the  cause  of 
his  absence.  This  list  is  given  to  the  Adjutant.  The  Company  Com- 
mander calls  the  names  of  the  men.  As  each  man's  name  is  called 
he  answers  "Here,"  and  comes  to  the  order  arms.  When  the  Captain 
calls  the  name  of  a  man  who  is  absent  the  Adjutant  answers  "Here," 
and  checks  the  man's  name  on  the  list  in  his  possession. 

The  muster  completed  the  Mustering  Officer  directs:  "Dismiss  your 
Company.  Have  them  stand  by  their  beds  for  inspection  of  quarters." 
The  Captain  repeats  the  order  to  the  First  Sergeant  who  comes 
around  the  right  flank  of  the  Company  and  salutes.  The  Captain 
returns  the  salute.     The  First  Sergeant  commands:  1.     "Inspection." 

76 


Company  Administration  77 

2.  "ARMS."  1.  "Port."  2.  "ARMS."  1.  "Stand  by  your  beds  for 
inspection  of  quarters."  2.  "Dismissed."  The  men  repair  to  quar- 
ters, place  their  rifles  in  the  arm  racks  and  each  man  stands  at  atten- 
tion at  the  foot  of  his  bed.  The  Mustering  Officer  passes  through  the 
barracks,  cantonment  or  tents  as  the  case  may  be  and  makes  a  thor- 
ough inspection  of  same. 

When  muster  is  preceded  by  a  review  and  inspection  the  Company 
is  prepared  as  heretofore  indicated,  and  the  same  commands  are  given. 
The  Captain  does  not  salute  as  the  Mustering  Officer  approaches  him. 

The  absentees  from  the  formation  are  mustered  by  the  Adjutant  at 
a  later  time  from  the  list  of  absentees  in  his  possession. 

The  Muster  Rolls  are  signed  by  the  Captain.  They  are  then  sent 
to  the  Mustering  Officer,  who  completes  and  signs  the  certificate  at 
the  end  of  same  and  within  3  days  after  the  muster  forwards  one  copy 
to  the  Adjutant  General  of  the  Army  and  returns  the  other  copy  to 
the   Company  Commander  for  file  with  the  company  records. 

On  the  month  when  muster  rolls  are  not  prepared  the  organiza- 
tion is  mustered  on  the  pay  roll  in  a  manner  similar  to  that  indicated 
herein. 

All  officers,  non-commissioned  officers,  and  others  concerned  in  the 
preparation  of  this  roll,  are  enjoined  to  exercise  great  care  to  make 
the  roll  complete.  When  filed  in  the  Adjutant  General's  office,  the 
roll  will  become  the  record  to  which  reference  will  thereafter  be  made 
in  the  investigation  and  settlement  of  claims  or  questions  affecting 
the  officers  and  enlisted  men  whose  names  are  borne  on  the  roll,  and 
their  heirs,  for  the  period  covered  by  it. 

INSTRUCTIONS  FOR  THE  PREPARATION  OF  MUSTER 

ROLLS. 

1.  Names  To  Be  Entered  on  Roll. — All  officers  and  enlisted  men 
will  be  taken  up  on  the  rolls  from  the  date  of  receipt  of  notice  of  their 
assignment  by  competent  authority,  whether  they  have  yet  joined  or 
not,  and  will  be  entered  in  the  following  order:  First,  commissioned 
officers  belonging  to  the  organization  in  order  of  rank;  second,  com- 
missioned officers  attached  to  the  organization  in  order  of  rank;  third, 
non-commissioned  officers  in  the  order  of  the  grades  given  in  para- 
graph 9,  A.  R.,  the  names  under  each  grade  heading  appearing  in  the 
order  of  the  dates  of  warrants;  fourth,  all  others,  except  musicians 
and  privates,  in  alphabetical  order  of  grade;  fifth,  musicians;  sixth, 
privates.  The  names  of  the  men  under  each  grade  heading,  except 
non-commissioned  officers,  will  appear  alphabetically.  [Lance  cor- 
porals will  be  carried  under  the  heading  of  privates.]  The  names 
and  the  grade  headings  (first  sergeant,  quartermaster  sergeant,  ser- 
geants, corporals,  etc.),  which  will  precede  the  names  under  each 
different  grade,  will  follow  one  another  without  interval  except  when 
made  necessary  by  the  use  of  two  or  more  lines  in  the  column  for 
"Remarks,"  after  a  name.  In  all  cases  the  last  name  will  be  written 
first,  e.  g..  Smith,  John  A.,  not  John  A.  Smith.  In  the  case  of  recruits 
forwarded  from  recruit  depots,  the  receipt  of  the  descriptive  and  as- 
signment card  will  be  considered  as  a  notice  of  assignment.  Care  will 
be  taken  to  have  names  of  soldiers  and  dates  of  enlistment  correct. 


78  Company  Administration 

The  names  of  officers  attached  to  an  organization  will  be  borne  on  the 
muster  rolls  of  the  organization  to  which  attached,  but  the  names  of 
the  enlisted  men  attached  will  not  be  borne  on  the  muster  rolls  of  the 
organization  but  on  a  separate  (detachment)  roll. 

2.     Remarks. — Under  the  head  of  "Remarks"  will  be  carefully  stated 
opposite  the  name  of  the  person  concerned: 

(a)  Assignment.     The   date  when   any  assignment   takes   effect, 

with  number  and  source  of  order  therefor; 

(b)  Date  of  Joining.— The  date  that  any  officer  or  enlisted  man 

joins,  whether  originally  or  from  any  absence,  and,  if  orig- 
inally, the  source  of  gain; 

(c)  Command,  Assignment  to  or  Relief  from. — The  date  an  of- 

ficer assumes  or  is  relieved  from  any  command; 

(d)  Changes  of  Rank  or  Grade. — All  changes  of  rank  or  grade, 

with  dates  of  changes,  and  numbers,  and  sources  of  orders; 

(e)  Sentences. — All  sentences,  with  dates  of  same  and  numbers 

and  sources  of  orders; 

(f)  Absence. — All  cases  of  absence  of  twenty-four  hours  or  more, 

the  nature  and  commencement  of,  and  periods  authorized, 
with  numbers  and  sources  of  orders;  and  this  will  be  stated 
on  the  first  roll,  and  on  subsequent  rolls,  while  such  ab- 
sences continue,  will  be  noted  (nature  of  absence), 

since  (month,  date,  year),  see  roll   (period) , 

(first  roll  bearing  entry),  19 — ;  and  in  case  of  absence  on 
detached  service,  sick,  or  in  confinement,  the  place  of 
absence  will  be  set  forth; 

(g)  Injuries  or  Wounds. — All  injuries  or  wounds  received  during 

the  period  covered  by  the  roll,  and  whether  or  not  con- 
tracted in  line  of  duty; 

(h)  Confinement. — All  cases  of  confinement,  with  dates;  and 
when  by  civil  authority  the  nature  of  the  offenses,  whether 
prisoners  have  been  held  for  trial,  tried,  or  discharged  with- 
out trial,  and,  when  tried,  whether  acquitted  or  convicted; 

(i)  Medal  of  Honor  and  Certificate  of  Merit. — On  the  first  muster 
roll  after  receipt  of  notice  of  the  award  of  a  medal  of  honor 
or  certificate  of  merit,  the  fact  of  the  award,  together  with 
the  date  of  the  engagement  and  the  cause  of  the  award, 
will  be  noted; 

(k)  Discharge. — Opposite  the  name  of  every  soldier  discharged, 
whether  honorably,  dishonorably,  or  without  honor,  will 
be  noted,  whether  or  not  the  service  of  the  soldier  was 
honest  and  faithful,  and,  in  the  case  of  honorable  discharge, 
the  character  given  on  the  discharge  certificate,  and  all  un- 
authorized absences  exceeding  one  day,  with  dates,  will  be 
noted.  Unauthorized  absences  will  also  be  noted  in  the 
case  of  discharge  without  honor.  If  no  unauthorized  ab- 
sences are  of  record  that  fact  will  be  stated.  When  the 
words  "No  objection  to  his  re-enlistment  is  known  to 
exist"  are  erased  (by  lining  out)  on  the  discharge  certifi- 
cate, that  fact,  with  the  reason  for  such  action,  will  also  be 


Company  Administration  79 

noted  on  the  roll,  except  in  the  case  of  a  soldier  discharged 
on  surgeon's  certificate  of  disability. 

3.    Changes  Since  Last  Muster: 

(a)  Those  Who  Have  Ceased  to  Belong  to  the  Company. — The 

names  of  those  belonging  to  the  command  will  be  imme- 
diately followed  by  those  of  the  officers  and  enlisted  men 
who  have  ceased  to  belong  to  it  since  last  bimonthly  mus- 
ter. These  will  be  classed  in  the  following  order:  Dis- 
charged, transferred,  died,  retired,  deserted,  dropped;  and 
the  utmost  particularity  will  be  observed  in  the  remarks 
concerning  them;  dates  and  places  will  in  every  case  be 
given;  and  numbers,  and  sources  of  orders,  or  description 
of  authority,  be  always  carefully  given.  Under  each  head- 
ing the  names  will  appear  in  the  order  prescribed  in  In- 
struction 1. 

(b)  Retention  Beyond  Date  of  Enlistment. — When  soldiers  are 

retained  in  service  beyond  the  period  for  which  they 
were  enlisted,  as  shown  by  the  date  of  their  enlistments,  the 
cause  of  such  retention  will  be  stated. 

(c)  The  Names  of  Soldiers  Discharged  and  Re-enlisted,  or  who 

have  deserted  and  rejoined  from  desertion  since  last  bi- 
monthly muster,  will  be  placed  both  in  the  body  of  the  roll 
and  under  the  appropriate  headings  as  having  been  dis- 
charged, having  deserted,  etc. 

(d)  Deserters. — The  date  and  place  of  the  return  of  a  deserter 

to  military  control,  whether  he  surrendered  to  or  was  ap- 
prehended by  the  military  or  civil  authorities,  and  in  the 
latter  case  the  date  of  surrender  or  apprehension  will  be 
noted  on  the  first  roll.  On  subsequent  rolls  until  the  re- 
sult of  the  trial  has  been  published,  or  the  case  otherwise 
disposed  of,  will  appear  the  remark,  "Awaiting  trial  (or 
result  of  trial)  for  desertion.  See  roll  for 
191..."  On  the  rolls  following  the  final  disposition  of  the 
case  will  appear  the  data  given  on  the  first  roll,  and  also 
the  date,  with  number  and  source  of  the  order  announcing 
the  man's  return  to  duty  or  the  result  of  the  trial.  [Note. 
— The  restoration  to  duty  without  trial  of  a  deserter  by 
competent  authority,  i.  e.,  the  commander  who  would  have 
been  authorized  to  direct  his  trial,  entailing  the  imposition 
of  the  forfeitures  and  stoppages  prescribed  by  Army  Regu- 
lations, can  be  ordered  only  in  case  the  desertion  is  ad- 
mitted, and  must  not  be  confused  with  the  removal,  by 
the  order  of  such  a  commander  or  the  War  Department,  of 
a  charge  of  desertion  erroneously  entered  on  the  rolls 
against  a  soldier,  such  removal  operating  to  relieve  him 
from  any  and  all  stoppages  to  which  he  may  have  been 
subjected  on  account  of  his  supposed  desertion.] 

4.  Abbreviations. — The  abbreviations  authorized  in  the  preparation 
cf  the  pay  roll  may  be  used  on  the  muster  roll. 

5.  Extra  Sheets. — If  additional   soace  be   found  absolutely  neces- 


80  Company  Administration 

sary,  the  roll  will  be  enlarged  by  stitching  into  the  middle  of  it  an 
extra  sheet  or  sheets,  Form  No.  61-1,  A.  G.  O.,  provided  for  that  pur- 
pose. Under  no  circumstances  will  half  sheets  be  used  or  pieces  of 
paper  be  attached  to  the  roll.  Paper  fasteners,  wire,  or  paste  will  not 
be  used  in  joining  the  sheets  of  the  roll. 

6.  Typewriting  Roll. — The  preparation  of  muster  rolls  on  a  type- 
writing machine  is  authorized  provided  a  black  record  ribbon  of 
standard  quality  is  used.  The  original  copy  of  the  roll  will  be  for- 
warded to  The  Adjutant  General's  Office.  Carbon  copies  of  rolls  will 
not  be  forwarded  to  that  office. 

7.  Dots  and  "Ditto."— The  use  of  dots  and  the  word  "ditto"  is 
prohibited. 

8.  Ruled  Columns. — The  ruled  columns  will  not  be  used  for  pur- 
poses other  than  as  stated  in  these  instructions  or  indicated  in  the 
printed  headings. 

9.  Correction  of  Rolls. — Corrections  on  muster  rolls,  after  muster 
and  before  they  have  been  forwarded  to  The  Adjutant  General  of  the 
Army,  will  only  be  made  with  the  approval  of  the  mustering  officer. 
Retained  rolls  will  not  be  changed  until  authority  therefor  has  been 
obtained  from  The  Adjutant  General. 

10.  Detachments. — This  roll  will  not  be  used  to  muster  detach- 
ments. 

11.  Disposition  Made  of  Rolls. — Within  three  days  after  each  bi- 
monthly muster,  the  mustering  officer  will  forward  to  The  Adjutant 
General  of  the  Army  a  copy  of  the  muster  roll  of  each  company,  bat- 
tery, troop  or  detachment.  A  duplicate  of  the  muster  roll  will  be  re- 
tained. Blanks  will  be  supplied  from  the  Adjutant  General's  Depart- 
ment. The  roll  for  The  Adjutant  General's  office  will  be  folded 
evenly  in  three  folds,  with  the  brief  on  the  outside.  It  will  not  be 
folded  or  creased  to  fit  an  envelope,  but  will  be  mailed  in  an  envelope 
of  the  proper  size  or  in  a  wrapper  made  especially  for  the  purpose. 

A  sheet  of  model  remarks  will  be  furnished  upon  application  to  the 
Adjutant  General  of  the  Army. 


Company  Administration 


81 


MUSTER  BOLL  of Oossaay.  •*■ of  the ♦0!tfe,..ln.f»*n. _ 

Army  of  the  United  States  from  the..i«t.«. _toy  of  _.....M7. .Ml7...._.,  191    (date  of  last 

bimonthly  mnster),  to  the  ..3Xat.. day  of  ...Augu»t...i?il ,  191 


NAKE8.  PRESENT  AND  ABSENT,  AND 
BANK. 

(CommfaaloDed  and  nonoommfaslcoMl  offlccn  afiO<]rd> 
tnf  to  nak.  8uni«mea  of  «U  cnlbtwl  moi  wUI 
pnocd*  Chrbtlaii  dudm.  PrtnUs  of  aoefa  clHi  to 
ftfpb»b«tictl  ordtf.} 


WHEN  EHU8TID. 


CAPTAII 

,.TlUlM.L.Hll},aLr4.. 


.Ooa4s.<  !?<>.• 


IttoUXUTo 

.Ar1^1n!r..Hp.««>l),'.. 


.0n..l.*Mr9.. ^pr .8..ai»s .tine* . 3m»  4,1917  par 

8.0,  90  ¥.iD.,ifcr  25#i'' 


Snd.LIDUT* 

.SmmX.Mtim 


.J)»%7..1lXXIt..f}li.f.. 


lat.SEItaEAHT 


HESS  SEBaEANI 

..lC»»n».«7,.,fU),wr*.._ 

8DFPLT  SEIUEAHI 
Itjnph^VaaitX,,},. 

..K».n»»..»'*»kll«..P« 


MT...MlXi.. 
.AnKf....4/X$.. 
..9».1i.....W.M.. 
iJ»»»....l/.l7.. 


.*>.•»»*. 


.Sifik..i&.FE.Ml4«k«»».»4l'.»T.4J\aT.l.Q..1i9...ia/ir 

.  ^. .  ItiP.  .W0». .  |«urletlg)&'.|.la.9* .  .Avb.4/17  •. .  A«.B  0IO6 


CCRF0RA18 
.  .Ooaaldfon,. .  Etsr;.  a* 


.;mit.JM. 


MtHtPi. 


.IliUW...ebu>s«.dl.ir.Ari(Akl)A.f.rK*.U.9;..tQ. 

TraakllB  P.brn.  Latter  ADO  JV^r  10/17 

.S»*wj»*.Jr.J.wrlo«h.Ai«.$/i.7 


.  f  wfB.t. .  ft* .  fip  rp. .  .pent 4 .  pg  «  Ibm.  .  .MtT 


14/17  at  TashlBgtos  Bta.«D.C.«Far  82  80  110 
ID  1917 


BDOUERS 

.  .BradtnoB^ .  .Btonr.  .§• 


,.lto.li...2.5/l.ft. 


.  In  haa.4»  C  Auth,  f r .  Aug . .  7 .  to .  15/17 . .  Off fM* 
Disorder ir  oonduet.  Acquitted.  Sick  In  FH 
.p.lat.t.^?k«.^li..T,*to*w».t.  80.  to  J8S/17  Jtojwred 
6n.  Utiibt  ttatgp  Anguet  20/17.  ID  .  , 


ISCHAHIC8 

..fM!4»..8»rB!an..I...... 


..».vj?.«/.ie.. 


..In. .  ctnf  toeawt .  .^ulj...l.9...to...?j?/lT...»1»J.1i}»g 
trial.  I\>rteltrl/3  of  hie  pay  per  ■»  for 
2  bb;i.  8C  Jul7  22/17 


COOKS 

.Stun:M4...Clareiu)e.B,... 


.Mt...*/M.. 


..'^a».tf.e..rr#.4..a.»..]pTt..f.r..C!p.?p...09...0...t!hJ..»..l>»Kt 
Julr  l/l7,RS0  474l917.Jolaed  Sd.Aptd  Oook 
..?r.P».t...J«ll.?/.l.l.C0..1J^.19.1.7.... 


PRIVATES  lat.el. 

Ad«Bf,.JohB..<l.._ 


j!m,.MiIiikJ, 


.In  epnfipenent  fr  Apg.z  to  29/17  ««*l,tl«ig 
trial  for  deeertlcn. Charge  remved  a*  hav- 
: log  bees . errpnepudlj  made  rRes tpred . .tp...<lut7 


without  trUl.  Far  18  SO  198  H.E,I)ept.l917 


PRIVATES 
..B«ll.}|iBto«,..8tep)wn..Xf... 


3mm..W3S:. 


.IJtMrted  at  Platt.BUt^lt.T.j July  ,7/17. Bur- • 
rendered  at  yt. Porter, S.T., July  23/17. Tried 
j.fomd  guilty  ATOL  only  and  eent^^^ 

2/3  of  hie  pay  |«r  ae  for  8  VBe.  iSOtO  S60 

^I,E,»ep.t,191.7„. 1_.^ 

" " "'     "     ~"»-m.~ 


82 


Company  Administration 


ramnEg  .(opB:l4).. 


HBrton,  ChM*!*!  J. 


Mr  ..T/.17. 


. A.MAeo#*..1»...Oo...j;vaor..7/l7...  Jai»»d  Wf 


JOBS. 


macBABOsn 


afiSiSBiiii"" 

,  AtkiaijjrhpMji:.^. 


■eefipoRit'"  '■ 

SoMldMBj  Hrar;  a. 


.4!rtjr..«/«l... 


IRAHBIIEBED... 

COTTCRAL 

..^erp.^t^.Owi;!**..?* 


B»Mx«>l7.4l*e.)iKrc«d  JMr  14/lf..»«.Pl«ttit 

Bki . ,K.T. .BCD. Character :"Exoell9nt"  .Ssrr- 
le«  Honeat  and 'Faithful.  So  ATOL.Sb  abMiie* 
frbiB'dutywador  00  45  tBl?!*. 

SjmwMt.  .  .dl»  e.hw«».d  J«i7  .5/17 .  »t .  .P.l«tt . .. 
Bka.^X.T.^pvr  ET8>  Charaot*r:>V*r7  0«od" 
69.rT.l«f. . 39JQ».ftt  .«ad. .  Tai tMul t .  .119. .  AtQli. . >.K9... 
abiraea.xr  dut^  under  00  45  VD  1914. 


A]«...10/16. 


XnuUiXerred. .  .to. .  Ob...  .  .'■JP. .  lBth..I&ttr .  Julr .  21, 
17,I>ar  il  SO  101  WO  1917 


RETnO^I).. 


1st.  SEBSSm 

..arlffltJi,..,Hturrjr..??.. 


..♦«*......*»/«. 


..fietir«d.,J»lr...8/l.7.»*..]P.l*.t.t...9.k*«4.»»T..,!P!Mr.. 
T  80  98  n  Z917  i 


nSERTED 

FRmni 


.mtMM. 


.fl»Mrt«S..-JtiAr..»/l.7..*t..n*t.i..Mw.-*B.»T.,....- 


SROPFEO 

FRI7A1S 

..Jo.la».tP.MP.WitJU- 


.ir(M.«..3i/i.7.. 


illteo.Tfr».d..to..)i«..s..d»Mrter..<r..th(..San.... 
Jblr  2/17.  Dropped  fr  record*  tvi?  30/17 
.l*.tt».r..400..wp.,Jul7..J,7/.l7 


I  certiiy  that  thia  muster  roll  ia  made  out  in'  the  manner  required  by 
the  printed  instructionB;  that-tl^  ^emarlcB  set  oppoalte  the  name  of 
each  officer  and  soldier  are  tccunte  and  just;  and  that  it  exhibits  the  , 
true  state  of  the  oiganizatioa  for  the  period  mentioned  herein,  la 
required  by  Regulations  tnd  the  Rulea  and  Articles  of  War.    - 

Date: AVtS^f^^MA^XT^ 

.»B.t.Hmard 

... .9*?.**.^. .4!P*hf  laf «itJ7_ 

Cotnmatuling  Ute  Organmtlon. 


1  certify  that  I  have  carefully  examinect  this  mueter  roll,  and  that  I 
have  mustered  and  minutely  inspected  the  oiganization,  the  condition 
of  which  is  found  to  b«  at  expteswd  in  my  remarks  hereunto  annexed 
(see  note*). 

ViuTAsr  ArJrxAiUMCR:  ...Y^rj  Ooad., 

Aiui.:......i.............y«Xy..09P.4.. 

Acqoxmn)uaAMi t;,..yft^.ftQP.4.. 

CwTTOKp.^..^.-, .yfTy..Qftftl; 

HEIBT  HIKERS. 

.fiQloatl.40t2uI&fit&trr.. 

iTispeeiinff  and  Muttering  OJUer. 

*NOTt.— It  b  Bttd«  tba  sp«ckl  duty  «f  tb«  Inspectfoc  uid  mustering  office  to  vld  lb* 
tppropriftto  nsttrki  koeon* iQ(  to  tb*  bets  dettrmincd  fii  the  coune  of  ha  kupectkto, 
wtth  loeli  oUmt  rvaarki  *9  vuy  be  ntetaatrj  w  naeful  for  th*  inloniutloii  of  th«  War 
DtptrOMBt.  'B«  will  kbon»UutttM  roll  la  ticiudbjtba  proper  officer  thstth««bsen. 
■  r«ord«d  la  Um  oohunn  provUtd  for  that  puipoM,  tod  th*t  ttw  roll  tn  tl 


3— SS3 


Company  Administration  ''3 

MODEL  REMARKS  FOR  MUSTER  ROLLS. 
(Note. — These  Model  Remarks  are  intended  as  a  guide  for  placing 
Data  on  the  Muster  Rolls  required  by  the  printed  in- 
structions for  the  preparation  of  those  rolls.) 
Absence. 

(a)  Civil  Authorities. — In  hands  CAuth  fr  Jan  10  to  Feb  3/14. 
Offense:  Drunk  and  disorderly.  Convicted  (acquitted,  released  on 
bail,  or  released  without  trial). 

(b)  Detached  Service.— DS  since  Jan  15/14  at  HQE  Dept.  Par  IS 
SO  20  E    Dept  1914. 

(c)  Furlough. — On   one  mos   furlough   since   Aug   10/14.     AR   106. 

(d)  Sick— (1)  Sick  in  Walter  Reed  Gen  Hosp  July  5  to  Aug  20/14. 
(2)  Sick  in  PH  Ft  Jay,  N  Y,  since  May  10/14. 

(e)  In  Confinement. — In  confinement  since  Apr  20/14  at  Ft  Ontario, 
N  Y.     See  Roll  for  Mar  and  Apr  1914. 

(f)  With  Leave.— On  10  days'  leave  July  20-30/14.    SOP  100  1914. 

(g)  Without  leave.— AWOL  Aug  10  to  15/14  (or  since  Aug  10/14). 
(Note. — Absence  of  less  than  24  hours  will  not  be  noted.) 

Appointments  Continued  in  Force. 

(a)  Reenl  Wrnt  as  Sgt,  and  Apmt  as  1st  Sgt  contd. 

(b)  Reenl  Wrnt  as  Sgt   (or  Corp)   contd. 

(c)  Reenl  Apmt  as  Ck  contd. 

Apprehension.       (See  Desertion.) 
Assignment. 

(a)  Assigned  to  Co  RSO  10  Mar  5/14,  not  yet  joined. 

(b)  Joined   by  assignment   May   14/14,    SOP  20,    1914. 

(c)  Assigned  to  Co  May  20/14  D  and  A  Card  joined  Sd  (or  not  yet 
joined). 

Attached.     (In  case  of  officers  only.) 
Attached  to  Co.  Par  1  RSO  40,  1914  joined  Aug  10/14. 

Certificate  of  Merit. 
Awarded  C  of  M  for  saving  the  life  of  a  comrade  in  a  skirmish  with 
Filipinos  at  Tayug,  P  I,  Aug  10/13.     GO  20  WD  1914. 

(Note. — To  be  noted  only  on  first  roll  after  receipt  of  notice  of 
award.) 

Change  of  Name. 
Name  changed  fr  John  A  Smith  to  Robert  A  Jones.     Letter  AGO 
July  10/14. 

Changes  of  Rank  or  Grade. 

(a)  Aptd  Sgt  Maj  fr  July  2/14.     RO  20,  1914. 

(b)  Aptd  Bn  Sgt  Maj  Aug  2/14.     Bn   O   12,   1914,  under  AR  256. 

(c)  Aptd  1st  Sgt  fr  Sgt  Aug  5/14.    CO  5,  1914. 

(d)  Aptd  Sgt  fr  Corp  Aug  1/14.     RO  10,  1914. 

(e)  Aptd  Corp  fr  Pvt  July  5/14.    CO  7,  1914,  under  AR  271,  275. 

(f)  Aptd  Ck  fr  Pvt  July  5/14.    CO  6,  1914. 

(g)  Rd  fr  1st  Sgt  to  Sgt  Aug  5/14.     CO  5,  1914. 

(h)  Rd  fr  Sgt  to  Pvt  and  forfeit  one  mos  pay  SC  July  20/14. 
(Note. — All  other  changes  of  rank  or  grade  will  be  reported  in 
like  manner.) 


84  Company  Administration 

Command. 

(a)  Comdg  Co. 

(b)  Comdg  Co  since  Aug  15/14.     SOP  25,  1914. 

(c)  Comdg  Co  Aug  10  to  13/14. 

(d)  Relieved  fr  command  of  Co  Aug  15/14.  Par  5,  SO  100  WD. 
1914. 

Confinement. 
In  confinement  July  2,  to  6/14.     SC  July  2/14. 
(Note. — See   also   under   headings,   "Absence,"   "Desertion,"   and 
"Sentences.") 

Death. 
Died  July  15/14,  at  Ft  Jay,  NY. 

Desertion. 

(a)  Deserted  July  5/14,  at  Ft  Porter,  N  Y. 

(b)  Deserted  July  5/14,  at  Ft  Jay,  N  Y,  apprehended  July  19/14, 
by  CAuth,  Chicago,  111.,  returned  to  Mil  control  at  Ft  Sheridan,  III., 
July  20/14.  Tried  for  desertion,  found  guilty,  and  sentenced  to  be 
confined  at  hard  labor  for  4  mos.  GCMO  460  C  Dept,  1914  (or  tried 
for  desertion  and  acquitted;  or,  tried  for  desertion  and  found  guilty 
of  AWOL  only  and  sentenced  to  forfeit  2  mos  pay  and  suffer  a 
stoppage  of  $50  reward  for  apprehension  and  delivery).  In  confine- 
ment serving  sentence. 

(c)  Apprehended  Aug  5/14,  at  Albany,  N  Y,  by  Mil  Auth.  In  con- 
finement since  that  date  awaiting  trial  or  result  of  trial. 

(d)  Restoration  to  duty  without  trial. — In  confinement  fr  July  4 
to  Aug  10/14  awaiting  trial  for  desertion.  Restored  to  duty  without 
trial.     Par  3,  SO  64  E  Dept,  1914. 

(e)  Removal  of  charge. — In  confinement  fr  July  4  to  Aug  10/14 
awaiting  trial  for  desertion.  Charge  removed  as  having  been  er- 
roneously made.     Par  5  SO  64  E  Dept,  1914. 

(f)  Desertion  and  fraudulent  enlistment — 

(1)  Upon  the  first  roll  following  apprehension  will  be  noted  as 
follows: 

On  the  roll  of  the  organization  from  which  he  deserted: 
"Apprehended   (or  surrendered)   July   1/14  while  serving  in 

under  the  name  of  John  A  Jones;  in  confinement  at 

Ft  Logan,  Colo,  awaiting  trial."  On  the  roll  of  the  organi- 
zation in  which  serving  fraudulent  enlistment:  "Appre- 
hended   (or  surrendered)   July   1/14  as   Martin    Brown,  who 

deserted   Nov  2/12  from  ;   in   confinement  awaiting 

trial." 

C!')  See  heading  "Dropped"  (a)  for  remarks  in  case  of  convic- 
Ikin  of  desertion  and  fraudulent  enlistment  and  sentenced  to 
be  dishonorably  discharged. 
( \)  See  heading  "Dropped"  (b)  for  remarks  if  soldier  is  not  dis- 
honorably discharged,  but  held  to  serve  out  balance  of  legal 
enlistment. 

(4)  If  such  soldier  be  held  to  service  as  of  his  fraudulent  enlist- 
ment and  is  ordered  to  be  discharged  from  his  enlistmeat 
irmm   which    he   deserted,   he   will   be   discharged    from   the 


Company  Administration  85 

organization  from  which  he  deserted  and  held  to  service  as 
of  the  date  and  the  name  under  which  he  fraudulently  en- 
listed. 

Discharge. 

1.  Honorable. 

(a)  Expiration  of  Service. — Hon  disch  Aug  9/15,  at  Ft  Jay,  N  Y, 
per  ETS.  Character:  Excellent.  Service  honest  and  faith- 
ful. AWOL  May  5  to  9/14  (or  no  AWOL).  Absent  fr  duty 
Feb  5,  10/15  under  GO  45  WD  1914  (or  no  absence  fr  duty 
under  GO  45  WD  1914).  Retained  in  service  to  make  good 
AWOL  (or  absence  fr  duty  under  GO  45  WD  1914,  or  for 
convenience  of  Government). 

(b)  By  Purchase.— Hon  disch  Dec  30/15,  at  Ft  Jay,  N  Y,  par  2 
SO  95  E  Dept  1915.  Character:  Excellent.  Service  honest 
and  faithful.  AWOL  Apr  11  to  May  10/15  (or  no  AWOL). 
Absent  fr  duty  July  6  to  20/15  under  GO  45  WD  1914  (or  no 
absence  fr  duty  under  GO  45  WD  1914). 

(c)  By  Order.— Hon.  disch  Sept  30/15,  at  Ft  Jay,  N  Y,  par  15  SO 
98  WD  1915.  Character:  Very  good.  Service  honest  and 
faithful.  AWOL  July  3  to  10/15  (or  no  AWOL).  Absent 
fr  duty  Aug  12  to  20/15  under  GO  45  WD  1914  (or  no 
absence  fr  duty  under  GO  45  WD  1914). 

(d)  On  Surgeon's  Certificate  of  Disability. — Hon  disch  Nov 
30/15,  at  Ft  Jay,  N  Y,  on  SCD.  Character:  Good.  Service 
honest  and  faithful.  AWOL  July  16  to  20/15  (or  no 
AWOL).  Absent  fr  duty  Oct  16  to  30/15  under  GO  45  WD 
1914  (or  no  absence  fr  duty  under  GO  45  WD  1914). 

2.  Discharge,  (Sec.  3,  Par.  150,  A.R.)— Dsich  Nov  8/15,  at  Ft  Jay 
N  Y,  par  4  SO  21  E  Dept  1915  (or  SCD,  or  ETS).  Character:  (That 
which  may  have  been  recorded  on  discharge  certificate.)  Service 
honest  and  faithful  (or  not  honest  and  faithful).  Is  not  recommended 
for  re-enlistment  (stating  the  reasons  therefor).  AWOL  Feb  3  to 
10/15  (or  no  AWOL).  Absent  fr  duty  May  11  to  20/15  under  GO 
45  WD  1914  (or  no  absence  fr  duty  under  GO  45  WD  1914). 

3.  Dishonorable. — Dishon  disch  Dec  20/15,  at  Ft  Jay,  N  Y,  per 
GCMO  378  E  Dept  1915.  Service  not  honest  and  faithful.  Character: 
(That  which  may  have  been  recorded  on  discharge  certificate.)  Serv- 
ice not  honest  and  faithful.  AWOL  June  3  to  20/15  (or  no  AWOL). 
Absent  fr  duty  Oct  21  to  30/15  under  GO  45  WD  1914  (or  no  absence 
fr  duty  under  GO  45  WD  1914). 

(a)  Dishonorable  Discharge  Suspended. — Tried  by  GCM  and 
sentenced  to  be  dishonorably  discharged,  etc.,  per  GCMO 
1812  E  Dept  1915.     Sentence  of  dishon  disch  suspended.     Ij 

conf  at   

Dropped, 
^a)  Apprehended    (or   surrendered)    May   20/14  as   Martin    Brown, 

who  deserted  Nov  2/12  fr ;  convicted  of  desertion  and  fraudulent 

enlistment  and  sentenced  to  be  dishonorably  discharged,  etc.  GCMO 
450,  E  Dept,  1914.     Dropped  fr  records  July  1/14. 

(b)  Apprehended    (or   surrendered)    May  20/14  as   Martin    Brown, 


86  Company  Administration 

who  deserted  Nov  2/12  fr  ;  held  to  serve  out  balance  of  his 

legal    enlistment.      Par   4    SO    75,    WD,    1914.      Dropped    fr   records 
July  1/14. 

(c)  Discovered  to  be  a  deserted  fr  the  Navy  (or  Marine  Corps) 
Aug  2/14.  Dropped  fr  records  Aug  20/14.  Lfetter  AGOWD  Aug. 
17/14.     (See  par  133,  AR.) 

Injuries  or  Wounds. 
Sick  in  PH  Ft  Jay,  N  Y,  Aug  S  to  11/14  inc.    Injured  (or  wounded) 
on  target  range  Aug  4/14  LD  (or  not  LD). 

Joining,  Date   Of.      (See  "Assignment,"  "Desertion,"  "Return  from 
absence,"  and  "Transfer.") 
Medal  of  Honor. 
Awarded  Medal  of  Honor  for  gallant  and  meritorious  conduct  at  the 
battle  of  San  Juan,  Cuba,  July  2/11.     GO  40,  WD,  1914. 

(Note. — To  be  noted  only  on  first  roll  after  receipt  of  notice  of 
award.) 
Return  from  Absence.    (In  cases  of  absence  reported  on  last  muster 

roll.) 
Returned  fr  leave  or  furlough,  or  AWOL,  or  absent,  sick,  or  confine- 
ment, or  DS)  Aug  25/14. 

Retirement. 
Retired  Aug  10/15,  at  Ft  Jay,  N  Y,  par  1  SO  125  WD  1915. 

Sentences. 

(a)  Forfeit  $5  SC  May  5/14. 

(b)  Forfeit  $10  per  mo  for  6  mos  and  to  be  confined  for  same  period 
fr  Aug  2/14.     GCMO  420,  E  Dept,  1914. 

Transfer. 

(a)  Transferred  as  Sgt  fr  Sgt  Co  B  this  Regt  July  10/14.  RSO  7, 
1914.    Joined  Sd. 

(b)  Transferred  as  Pvt  fr  Sgt  Co  B  this  Regt  Aug  15/14.  RSO  40, 
1914.    Joined  Aug  17/14. 

(c)  Transferred  to  Co  A  1st  Inf  Aug  20/14.  Par  1,  SO,  150  WD, 
1914. 

(d)  Furloughed  and  transferred  to  Army  Reserve  Dec  20/15,  under 
GC)  11  WD  1913.  Character:  Excellent.  Service  honest  and  faith- 
ful. AWOL  May  5  to  9/14  (or  no  AWOL).  Absent  fr  duty  Feb. 
11  to  20/15  under  GO  45  WD  1914  (or  no  absence  fr  duty  under  GO 
45  WD  1914).  Retained  to  make  good  AWOL  (or  absence  fr  duty 
under  GO  45  WD   1914). 

PAY  ROLLS. 
Reference  A.  R.    1318-1321,  1326,  1329,  1332-1334,  1337. 

Pay  Rolls  (Q.  M.  C.  Form  366  and  366a)  are  prepared  at  the  end 
of  every  month.  They  contain  the  names  of  every  man  belonging  to 
the  Company,  the  date  of  his  enlistment  and  a  notation  under  the 
heading  "Remarks"  of  anything  that  affects  his  "pay  status." 

On  the  odd  numbered  months  of  the  calendar  year  when  no  Muster 
Rolls  are  prepared  the  organizations  are  mustered  on  the  pay  roll, 
the  same  procedure  being  carried  out  as  indicated  in  the  notes  under 
the  heading  Muster  Ro^^s. 


Company  Administration  87 

The  question  of  what  remarks  are  to  be  entered  on  the  Pay  Roll 
may   be   readily   determined   by   the   fact   as   to   whether  or  not   the 
remark  will  affect  the  pay  of  the  soldier.     If  it  does  it  should  be 
entered.     If  it  does  not  it  should  be  omitted.    This  is  the  final  test. 
Muster  and  Pay  Roll  Data. 

To  the  end  that  all  remarks  that  should  be  entered  on  the  Muster 
and  Pay  Rolls  be  made  correctly  and  that  none  be  omitted,  it  is 
necessary  to  have  a  simple  and  systematic  system  for  assembling 
this  data.  The  "Muster  and  Pay  Roll  Data  Card"  is  probably  the 
best  that  has  been  devised  for  the  purpose. 

Whenever  anything  happens  that  affects  the  status  of  the  soldier 
a  notation  of  the  facts  is  entered  on  the  card  at  the  time  so  that  the 
task  of  entering  the  remarks  on  the  Muster  and  Pay  Rolls  consists  of 
simply  copying  the  information  that  has  been  entered  on  the  cards  for 
the  period  in  question.  The  system  works  out  with  a  minimum  of 
time  and  labor. 

Instructions  for  Preparation  of  Pay  Rolls. 
Reference  G.  O.  No.  40  W.  D.,  1916. 

1.  Pay  Rolls  are  not  only  the  guide  for  immediate  payment  of 
troops  interested,  but  when  filed  in  the  Treasury  Department  they 
become  the  record  to  which  reference  will  thereafter  be  had  in  the 
investigation  and  settlement  of  claims  or  questions  affecting  the  pay 
of  men  whose  names  are  borne  thereon,  for  the  period  in  question. 

2.  The  Pay  Roll  consists  of  assembled  Q.  M.  C.  Forms  Nos.  366 
and  366a,  fastened  together  along  the  left  margin  by  sewing  or 
stapling  machine. 

3.  Three  copies  are  made — two  for  the  vouchers  of  the  paying 
officer  and  one  to  be  retained  as  a  part  of  the  Company  Records. 

4.  Only  one  copy  of  the  roll  is  signed  by  the  men.  When  the 
roll  is  made  on  the  typewriter,  with  carbons,  the  original  is  the 
one  signed.  When  payment  is  made  by  check  none  of  the  rolls  are 
signed.  Only  men  who  are  to  receive  pay  are  allowed  to  sign  the 
roll.  If  for  any  reason  a  soldier  who  has  signed  the  roll  does  not 
receive  his  pay  the  officer  witnessing  payment  draws  a  line  through 
his  name  and  notes  on  the  retained  roll  "NOT  PAID."  This  fact  is 
entered  on  the  "Data  Card"  immediately  after  payment  so  that  it  may 
not  be  missed  on  next  month's  roll. 

5.  Typewritten  and  carbon  copies  are  permitted,  provided  a  record 
ribbon  is  used;  carbons  must  be  clear  and  legible.  The  original  goes 
to  the  paying  officer  for  use  as  a  voucher  to  his  money  returns. 

6.  Names  of  enlisted  men  will  be  entered  on  pay  rolls  in  the 
following  order: 

1.  Non-commissioned  officers  in  the  order  of  grade  prescribed 
in  A.  R.  9.  The  names  in  each  grade  appear  in  the  order  of 
the  dates  of  their  warrants,  i.  e.,  in  order  of  rank. 

2.  Buglers,   in  the   order  of  date  of  appointment. 

3.  Mechanics,  in  order  of  date  of  appointment. 

4.  Cooks,  in  order  of  date  of  appointment. 

5.  Privates,  First  Class,  alphabetically. 

6.  Privates,  alphabetically. 


88  Company  Administration 

7.  Men  separated  from  their  organization  are  mustered  and  paid 
on  detachment  rolls.  Columns  should  be  ruled  in  the  column 
of  remarks  to  show  the  Company  and  Organization  to  which 
they  belong. 

8.  The  use  of  the  word  "ditto"  or  the  sign  for  same  (")  is  pro- 
hibited.    Nothing  will  be  entered  in  the  Company  under  the 

several  columns  on  the  right  hand  page  of  the  roll.     These 
are  intended  for  the  paying  officer. 

9.  In  the  column  headed  "Remarks"  will  be  entered  everything 
that  may  aflfect  the  soldiers'  pay  and  nothing  will  be  entered 
that  does  not  affect  it. 

10.  When  a  soldier  was  last  paid,  of  a  different  date  from  that  on 
which  the  organization  was  last  paid,  this  fact  will  be  entered 
opposite  the  man's  name  in  the  column  of  remarks  as  Last 

Paid  to  by .     (Note  the  Company  Commander's 

Certificate  on  the  front  of  the  roll  as  to  date  of  last  payment.) 

11.  Following  the  names  of  all  members  of  the  organization  are 
entered  the  names  with  appropriate  remarks  of  all  men  who 
have  been  permanently  separated  from  the  service  since  the 
last  "Muster  for  Pay."  These  in  the  following  order,  and 
in  the  order  in  each  class  as  indicated  under  Par.  6  above: 

1.  Discharged.  5.  Retired. 

2.  Furloughed  to  the  reserve.  6.  Deserted. 

3.  Transferred.  7.  Missing. 

4.  Died. 

Model  Remarks  for  Pay  Rolls. 
Absence  without  leave:     AWOL  July  7  to   11/17   (An  absence  of 
less  than  24  hours  is  not  noted  on   the  pay  rolls). 

Sickness    not    in    Line    of    Duty:    Sick,    not    LD,    GO    31/12    and 
45/14  July  13  and  18  inc. 

Allotments:     Alot  $10  per  mo,   12  mos   fr  Jan   1/17  to  Dec  31/17, 
or  Alot  $10  per  mo,  12  mos  fr  Jan  1/17,  Almt  disc  with  June  30/17. 
Letter  QMG  June  8/17. 
Appointments:  Aptd  1st  Stg  fr  Sgt  CO  8  Aug  10/17. 

Aptd  Corp  fr  Pvt  1st  class  RO  141  Sept  4/17. 
Aptd  Cook  fr  Pvt   CO  9  Aug  21/17. 
Appointments  continued:     Disch  July  28/17  Wrnt  as  Sgt  contd. 

DiSch  July  28/17  Apt  as  Cook  contd. 
Desertion:     Deserted  at  Piatt  Bks  July  10/17.     Due  Sol  Clo  $2.55 
Deps  $25.     Due  U.  S.  Ord  $3.71.     Due  PE  Piatt  Bks  $3.     Last  pd  to 
June  30/17  by  Capt.  Cole.    AWOL    July  3  to  5/17. 

Foreign  Service:  Left  U.  S.  for ,  Dec  4/17. 

Overpayment:  Due  U.  S.  5  da  AWOL  June  18  to  22/17.     Omitted 
from  June  pay  rolls. 

Due  United  States:     Due  U.  S.  Clo  $4.73.     Due  U.  S.  Ord  $1.71. 
Due  U.   S.  Transp.  fr  Albany  to   Piatt   Bks  furnished  by  Capt  Doe 
QM.T/R  2323  July  19/17. 
Reductions:     Rd  fr  1st  Sgt  to  Sgt  CO  12  Sept  18/17. 
Rd  fr  Cook  to  Pvt  CO  12  Sept  18/17. 
Rd  fr  Corp  to  Pvt  SC  Sept  4/17. 


Company  Administration 


89 


Sentences:     Forfeit  3  days'  pay  SC  Sept  18/17. 

Confined  3   mos   and   forfeit  2/3  pay   for   like  period 
GCMO,  340,  ED  Aug  27/17. 
Transfer:    Transf  to  59th  Inf  Aug  4/17  Par  2  SO  189  ED  Aug  1/17. 
Last  Paid:  Last  paid  to  May  31/17  by  Capt  Dale. 
Pay  for  Qualification  in  Marksmanship:   ER,   Ss,  Mm. 

Page  2. 

PAY  ROLL  OF-----C9JmJffir--;Al„-40thi,InfM>try    ,  from -July.  JL*1S11. 191     foJbA3A\^XSXl.W 


SAKra,  rSESXMT  AHS  AB8XHT,  AND  BAMX. 

wHDtnaiBTn). 

Il 

IIIMABTII, 

Itt.SERCSIANT 
..'...XUli»,..C!h9rl«B..G^ 

UESS  SERGEANtt 
..?...Jfejuiftdy-,..Illlftr.4 _ 

SUPPLY  SERGEAST 
_3...I<yxic*j..33aale.l..J.« 

..a!S.t.t..B/l.4L. 

JL 
JL 

.E8j...A»*i..lfl.tAStt.Jr..5s.t..iJ)4x..7/17.*.C!0...12jl9i7_. 

.BfAAus.,5/Jj5A..J3M»..IffiJ..firA,i5i..PJ.o.M..50 

Jto....I«»l.Eai4..iQ..lfey.Jl/lI.ix..Capt,.Ccie _ 

.ilfi4j.Sa5..p«r..BiB..i9r..j6„JB}ji..ir.iljl..l..te...8».?...._ 

80/17. 

SEROIANIS 
J...KBm^.Jran]clia.JP., 

5 

_JUM....1/1'L 

CORPORALS 
6    Donaldson,  Htnry  G« 

7 

_Jidl_.J/lTL 

X. 

DlMh  Jj4i  5/17 .sml.a»„.C!orp_.?ontd.  Pajr„du» 
from  enl 

BUGIERS 
..?...BBndeT.8.Qn^..Haxury..AA 

9 

J«<ril...25/lfi.. 

JL_ 

JUot  $12 .per.BD . fr  Jan..l/l.7;alBt..dlftea)jitd 

with  Juafc  30/l7,Letter  QIC  June  15/17 

UECHANICS 
I0...1[ar.A,.J?«rBa»...T., 

II 

_I*.t,_5.8/lI. 

JL. 

JEBriAlt.l/5..o.f..M.«..pAy..j?.9r..»0-to.r..J3..jB».R,5C 

July  22/17.  Do»  PE  Platt.Bk8.,H.T.,$5 

COOKS 
l?...8tucgl«*..ClareiiOB.Jl» 

13 

..July....j6/16 

-3^ 

jlpjtA.£!DBJt.ir.J*t.July..2/J.Z.X10.2a.July.A/J.Z..„ 

PRIVATES  let. CI. 
i.l..AdftJ»^..JaJja..9.L 

15 

..J[aii...ia/14. 

_2_ 

jaia)L^t.in.jaQ.51/JA.jaid..45/j.4^Jul3t~7..ta..H^.. 

17  inc.  SbO  July  1  to  8l/l7,26  days  worked 
1  >i^»Ti^«y  nT>^  ^  Pmd'yf 

16 

PRIVATES 
.l?....BiLlllagt«Di^.at«phaa.Jl. 

18 

..JUM..14/J.5. 

_i. 

-Jteaerted  at  Platt.RkB,.»a.Y»^uljr_2/12*--Surs.... 
rendered  at  Ft.Porter,N.Y.,July  23/17.  Tried, 
found  guilty  of  AVOL  only  and   aentd  to 

19 

20 

21 

....Jwl.y...7/a7. 

..2.. 

forfeit  2/3  of  his  pay  per  no  for  3  oos. 
..GCMC)..3.&Q..HE.J5ei>t.,1912*  Iluft_DS.:..$..7*Dl..traaa_ 

Buffalo,II.T.,to  Platt8burg,K.y.,0on!  of  rat- 
.Ac.as..i..l.W..f.umiBhed..l!y..5«>tAJ*«m..ft}B..y.t.t 

Porter,H.T.,  T/R  No;      4378  July  28/17.  Dm 

PB  ?t-Porter,N.T.  50^ 

22      Ifcrto&j  Charlef  J* 
23 

.fay...dua-.from..enl......Dua-.US^-$5-as-EB..ior-liay— 

1917  on  Vou.Ho  185  of  Capt.Hughes.QMC.  for 
Jfey/l? _. 

24 

25       ^ 

^^^ 

*"•'•*  1 1 

90 


Company  Administration 


NAUS,  rBESXNI  AND  ABSXNT,  AKD  BASK. 

WHKW  ENLMTH). 

is' 
1* 

BI.MARKS. 

A wss. „. 

2                DISCHARGilS 

i 

1 

■  SERSEANT 
,3    Atkins,  7hcj»H  J«       ,   .. 

i 

July  15/u'  3 

JfewrR)!ly..di9fiharged  Jjay..l4/17.SCD._. 

4 

CbRPOTlAL 
..5...]tena,ld90ji,..K9nrx„Sit.............. 

6 

.....Julj..6/18.. 

.1.. 

Ho^orablx  diBCharged  July  5/l7  ETS 

7              .TRAHSIXRFED 

CORPORAL 
..°...BaB8rp.f.t*..Gl».rleil,.i:. „ 

■ 
9 

__Aug.,10/lJ.. 

_?„. 

Traneferred  to  Oo  "If  ISth.Infty.^July  2l/l7 
Par  11  SO  101  WD  1917 

10  -             RETIRED 

Ift.RERGEAHT 

0«.-t,lJ5/l4 

19 

Retired  July  6/17  Par. 7    ?0  98  WD  1917.     

12  . 

l?'..,„u.~ DESERTED 

PRIVATE 
14    BleVanSj  Hsnry  V. 

June. 1/16 

1 

Deserted    at  Platt.Bke.^H.Y.jJuly  lO/l7.Due 

15 

Sol:  Clo.t2.55,  Dep8.$25.  Due  US:  nothisg 
laet  paid  to  June  30/l7  by  CaEt.Cole.So.AirOL.. 

l£»                 IBOPPEO 

PRIVATE 
17   Johastoc,  Josafh  A 

Jan.2l/17 

1 

BropEed  fr  records  July  20/l7jLetter  AOO  WD 

is 

July  17/17 

'19                                                   1 

20          ■          i 

. 

2i„:...^. 

22 

23 

24 

25 

.    •• 

e»_s«« 

WAR  DEPARTMENT. 
•  .  Form  No.  36ea. 

ApproTcd  by  th«  Comptroller  of  the 
Tnuarj  Febnury  16, 1914. 


Company  Administration 


91 


(Station^  (Date.) 

1  cERTiFT  that  thia  roll  is  made  out  as  required  by  Army  Ke^U- 
tions,  and  that  the  entries  oppceite  each  name  are  correct  and  just. 
Except  08  otherwiM  stated  in  "Remarks,"  each  man  Those  name 

appears  on  thia  pay  roll  vaa  last  paid  to  __iIUML.3.Q«.19X7.,  191 

by  ..eajB*  .W»,8j,..Col«,aMCA ,  QM,  USA. 

Iui,L.HllUiBD. 


Capt«ln_40tia.lBf«n.trr 

Cbmmandinf  Organiiation, 


July_31*19i7. 191 

(I»U.) 

I  CBBTDT  that  I  have  this  day  mtuteied  this  organization,  and  find 
all  present  and  absent  are  accounted  for  on  this  roll  aa  required  by 
Army  R^ulations. 


EKHRT  MIlIERg. 


Colenal  4(Hh^  Tp  f antry 

Jntptmntand  MutUring  Offuxr. 


I  CEBTnT  that  I  witneaaed  the  payment  of  this  roll  and  that  prior 
to  the  signing  of  this  certificate  each  man  received  the  amount  set 
opposite lus  name,  with  the  exception  of  those  men  marked  "Not 
paid." 


s(snatuKSo(lb0n 


CommanUnt  Ofponizolkm. 
1  the  oop7  oC  th«  pay  roll  whlcb  l)«an 


I  CERTIFY  that  this  roll  is  a  true  copy  of  the  roll  upon  which  pay- 
ment, witnessed  by  me,  was  made,  excepting  as  to  the  signatures 
in  the  receipt  column  and  the  certificate  as  to  witnessing  the  payment 
thereof. 


-This  c«rtlfleat«  to  b«  signed  only 


which  oonstltates  the  quartennaster's  retted  youcher.' 


Comnandmg  Organlution. 
the  copy  of  the  roll  not  receipted,  tod 


CHAPTER  XI. 
DEPOSITS. 

Reference  A.  R.     1361  to  1369. 
Method  of  Making  Deposits. 

When  Private  Morton  signs  the  Pay  Roll  at  the  end  of  the  month 
he  should  notify  the  Company  Clerk  that  he  desires  to  make  a  deposit 
on  pay  day.  The  Company  Clerk  makes  note  of  this  and  prior  to 
the  date  set  for  payment  of  the  Company  makes  out  a  deposit  receipt 
in  Private  Morton's  deposit  book,  which  is  kept  on  file  in  the  com- 
pany orderly  room.     (See  form  for  "Deposit  Receipt,") 

On  pay  day  after  the  Company  has  been  paid  Private  Morton  turns 
over  to  the  Quartermaster  making  the  payment,  the  amount  he  de- 
sires to  deposit.  The  Company  Commander  presents  the  deposit 
book  to  the  Quartermaster,  who  signs  same  as  having  received  the 
money  for  deposit.  The  Company  Commander  attests  the  deposit 
receipt  in  the  lower  left  hand  corner. 

As  soon  as  practicable  after  paynient  the  Company  Clerk  makes 
out  a  report  of  "Soldiers'  Deposits"  (Q.  M.  C.  Form  No.  8a),  which 
includes  the  names,  rank,  organization  and  amount  of  deposit  of  all 
men  who  made  deposits  on  this  particular  day  with  the  Quartermaster, 
who  made  the  payment.  (See  blank  Soldiers'  Deposits.)  After  ex- 
amining this  list  and  comparing  it  with  the  deposit  receipt  in  the 
soldier's  deposit  book  the  Company  Commander  signs  the  report  and 
it  is  mailed  direct  to  the  Quartermaster  General  of  the  Army,  Wash- 
ington, D.  C. 

To  complete  the  record  the  deposit  is  entered  on  Private  Morton's 
"Service  Record,"  page  8. 

When  deposits  are  made  at  other  times  the  same  procedure  governs. 

See  "Final  Statements."     Reference  A.  R.  140. 


92  Company  Administration 

Form  for  letter  to  Quartermaster  General  on  transfer  or  desertion 
of  a  soldier  who  has  made  a  deposit.  (Reference  A.  R.  Sec.  3,  Par. 
1361.) 

Piatt  Barracks,  N.  Y. 
September  20,  1917. 
From:      Commanding  Officer,  Co.  "A,"  40th  Infantry. 
To:  Quartermaster  General,  U.  S.  Army. 

Subject:     Deposits,  Transfer. 

1.  Private  Charles  J.  Morton,  Co.  "A,"  40th  Infty.,  has  this  day 
been  transferred  to  the  Quartermaster  Corps  as  private. 

2.  This  soldier  has  the  following  deposit: 

August  5,  1917.    Capt.  Wm.  R.  Cole,  Q.  M.  Corps.. $25.00 

WM.  L.  HILLARD, 
Captain   40th   Infantry. 


^_25ifiQ PlatttBarracks^M.Y, 

August     5,     1917 ,  t9t 

Received  tHf<fi>ynf    private  caiarlee  J«lforton , 

Co.-J^hy-,^1i}rk^eg'tU,SX^i^!L-^fof  deposit  under  Sees.  t305andl306,  R.S., 
TwntY  five- -nnrr  apx 

ATTEST:  yg.R.COLE 


Captain  Q.U.Corps^Quar^teraastex* 
Wb.L.HILLARD 

Cap  taia«40th  .  In  f  antry  ,   Comrmnding  Company. 


Company  Administration 


93 


<t.  M.  C.  VoMk  Mo.  8*. 


SOLDIERS'   DEPOSITS. 


]?i»*t.?!«:?:ftP.kSAl!.«T.?..._ 

(Enter  date  of  deposit  hero.) togU».t._.5^9.l7 „ 

T^  QoARTERMASTEE  Oeneral  OF  THE  AuMY,  Washington,  D.  C. 

Tha  following  deposits  have  this  day  been  made  with  ..,Cw.teln..Jto.,F.».QolSj(l,lI,0()rBt _ 

Qnartermaster,  U.  S.  Army,  per  Par.  1361,  A.  R,  1918. 


HAKE. 

BANK. 

OMAnunoir. 

AUODXT. 

Ifcrton^ Charles  J. 

Pr*t. 

Oei^y.'A"  40th.lnfty. 

35 

00 

.   .  Hoyd^BBnry  Qia .  _   . 

.  .  ...    to 

10.. 

00 

fl9J»:py,Fir«nk..P.,. 

„ to. 

. .2Q_.. 

.00 

)Ct$ln«SMKwl  Vm 

.  JEntt* 

_„..to. ^ 

5 

00 

..TotSi  •-!.«-• :.'..:.: :  t ' 

60 

00 

■ " " 

- • ~ 



II  ■nil 

■■■":::"      

These  reports  of  depodt  are  filed  with  the  QDarienna8tei'& 
Abetrect  of  Depoeita  to  which  they  pertain,  and  each  report- 
should  contain  only  the  depodts  made  with  a  single  qoartei^ 
inaflter  on  a  given  date.  This  report  wiU  be  forwarded  by  the 
company  commander,  immediately  after  the  deposit  is  made, 
direct  to  tha  Qoartarmaatcr  Ceneral  of  the  Army. 


.ISataHIlURC 

.Captain  „40.t)ltIM«ltrX 

Commanding  Co.  - .•A*.. 


CHAPTER  XII. 

ALLOTMENTS. 

Reference  A.  R.     1347  to  1360. 
When  an  enlisted  man  on  distant  duty  desires  to  make  an  allot- 
ment of  his  pay  for  the  support  of  his  family  or  relatives,  or  for  his 
own  savings,  he  makes  application  at  the  orderly  room,  giving  the 
following  information: 

1.  Name  and  address  of  the  person  or  bank  to  whom  the  allotment 
is  to  be  made. 

2.  The  amount  of  the  allotment  per  month. 

3.  The  number  of  months  for  which  the  allotment  is  to  run. 

4.  The  month  on  which  the  allotment  is  to  begin. 

5.  Name  and  rank  of  allotter. 

The  Company  Clerk  makes  out  an  allotment  form  (Q.  M,  C.  Form 
No.  38)  in  duplicate,  which  the  soldier  signs,  and  which  is  certified  to 
by  the  Company  Commander.  The  original  is  forwarded  direct  to 
the  Quartermaster  General  of  the  Army,  and  the  duplicate  is  retained 
in  the  allotment  blank  book  as  a  permanent  record  of  the  transac- 
tion. 

When  a  soldier  desires  to  discontinue  his  allotment  before  the  ex- 
piration of  the  period  for  which  it  was  made,  a  blank  form  (Q.  M.  C. 
Form  No.  39)  is  made  out  in  the  orderly  room,  signed  by  the  Com- 
pany Commander  and  forwarded  direct  to  the  Quartermaster  General 
of  the  Army  (A.  R.  1351). 

Payments  to  allottees  is  made  by  Quartermasters  designated  by  the 
Quartermaster  General  of  the  Army. 

Should  an  erroneous  payment  be  made  to  an  allotter,  on  account 
of  the  officer  responsible  for  same  failing  to  comply  with  the  regu- 
lations, the  amount  will  be  charged  against  such  officer  and  he  will 
be  required  to  make  refund  to  the  Government  from  his  private  funds. 
Instructions  for  Soldiers'  Allotments. 

A  soldier  can  not  allot  to  himself. 

The  collection  of  a  debt  through  the  allotment  system  is  contrary 
to  the  intention  of  the  law. 

For  the  purpose  of  savings  enlisted  men  should  be  encouraged  to 
accept  the  soldiers'  Deposit  System  of  the  Army  instead  of  allotting 
to  banks. 

On  transfer,  a  soldier's  descriptive  list  should  show  his  allotment 
and  to  what  time  collection  of  allotment  has  been  made  from  his  pay. 

Final  statements  should  show  the  condition  of  a  soldier's  allotment, 
if  he  has  one,  giving  the  time  for  which  same  has  been  collected, 
including  month  for  which  last  collection  was  made. 

When  practicable,  allotments  should  commence  with  the  first  day 
of  the  month,  and  if  discontinued  prior  to  expiration  should  end  with 
the  last  day  of  the  month,  in  order  to  avoid  confusion  of  accounts 
or  delay  in  payment  of  last  installment.  But  should  an  allotment 
for  any  reason  be  made  to  commence  or  terminate  with  an  interme- 
diate day  of  a  month  only  a  pro  rata  amount  of  the  allotment  will  be 
deducted  from  the  soldier's  pay  and  paid  the  allottee  for  such  month 
or  months. 

94 


Company  Administration 


95 


Allotments  can  not  be  made  for  a  period  extending  beyond  the 
period  of  the  enlistment  of  the  soldier. 

Notice  of  death,  desertion,  or  discharge  of  an  allotter  should  be 
made  promptly  to  the  Quartermaster  General,  in  order  to  stop  pay- 
ment beyond  the  time  of  leaving  the  service, 

AUotters  should  inform  their  allottee  that  allotments  are  not  payable 
until  expiration  of  one  month  after  the  allotments  accrue. 


-J«o| 

_,     -  ..]lOi  » 

m 

1 1 


ORIGINAL. 

T»  b«  Ml  to  0inl»i—^ii  OmmwL 


Q.  M.  C.  Form  1 


..?:ort.Ot«a.tj..A?:l«."> „n«flaml»r..l5^..iai6, 191 

(Station.) 


The  undertigned  hereby  dOoU  to W.P.!J^y..<i»^9J^.^r!>9.n. _ 

(NuneoIsUottM.) 

at ?M....)!*]??.  A*?!?*.*»...9*'.f  ?.'?*l?*..  ^^^  • 

(OlT«  oompl«t«  post^)fflc«  address.) 

t  .i?.«?9 per  month,  far JLfl _ months,  commencing  the lijtx 


.'■•X-jiHIIJUUffi. 

(Ortlfylng  offloer.) 


(filiputura  o(eUott«r.} 


Cajtain  ,*Oth.  Inf  aatry 


.day 


©/....sJaauarr XWl....,  191     ,  and  expiring  ike 9.Qjfehit d<ty  o/....5w*„.  1?.18 ,  191 

the  amount  to  he  deducted  from  his  pay  for  each  month  of  the  stated  period. 


KoTB.— In  no  case  should  the  soldier's  ftllotment  b«m>d«  to  ... 
his  term  ot  eoUstmeut.    Bute  InduilTe  dates  ol  aUounnt  period. 


vlth  a  date  prior  to  hi*  enlistment,  or  to  vztemd  beyond  the  dete  ot  explrfttloo  ol 


11  \l 
\1 


DUPUCATE. 

T»  b«  racalBcd  aa  rcMfd. 


Q.  M.  C.  Porm  S8. 


The  undersigned  hereby  aUota  to . 


(.N'amo  ol  aUottte.) 


,.,  191 


(OlT*  oomplet«  po3tK>ffice  address.) 

S per  m^mihifor months,  commencing  the. 

of ,  191     ,  and  expiring  the day  of 

the  amount  to  le  deducted  from  his  pay  for  each  month  of  the  stated  period. 


.day 


.,  191 


(CartUflns  offloer.) 


(Slf^naturo  o(  aUott«r.) 


Allotment  discontinued Request  sent  to  Quartermaster  General . 

Reason  for  discontinuance. 


with  a  dat«  prior  to  lUs  ODltstmont,  or  to  extend  beyond  tbe  date  of  expiration  ol 


96 


Company  Administration 


'!>, 


1^ 


^ 


r< 


«^  5 


I 


s 

1 

5 

a 

51 

•^ 

fti 

?^ 

8 

'« 


^ 
e 


ft^ 


"ijtiwi'ixii'  'i^^n  if^ot a^m'^'O 


•^ 


fSi 


►sS 


4 


A     S 


'tS 


"^ 


-< 


'6 


«, 

-« 


'«       !fi 


e 

*i 

►4i 

»>i 

e 

is 

►"o 

t-l 

•w 
? 

'« 

•^ 

s 

« 

f*^ 

^> 

^ 

lc> 

«r, 

.i^) 

»-i 

« 

R. 

.^^ 

^ 


I  ^i 


CHAPTER  XIII. 
THE  COMPANY  RETURN. 

Reference  A.  R.  811. 

On  the  first  day  of  each  month  a  Company  Return  (A.  G.  O.  I'orm 
No.  30),  which  shows  the  condition  of  the  organization  at  midnight 
on  the  last  day  of  the  preceding  month,  is  submitted  to  regimental 
headquarters. 

This  return  shows  status  of  the  commissioned  personnel  by  num- 
ber and  name  and  that  of  the  enlisted  personnel  by  number  only; 
all  changes  since  the  rendition  of  the  previous  return  and  a  "Record 
of  Events,"  that  is,  a  brief  statement  of  the  duties  and  services  per- 
formed by  Company  during  the  month  covered  by  the  return. 

The  returns  of  all  the  Companies  of  the  Regiment  are  consolidated 
into  a  Regimental  Return  which  is  forwarded  to  the  Adjutant  General 
of  the  Army. 


OFFICERS,  PRESENT  AND  ABSENT,  ACCOUNTED  FOR  BY  NAME. 

KoTK  E.-rOincerRwnibeaooount«(irorb7DuneQiidertbeiollowlii«headio8s&Di]lQtheonJerDam6d:  l.  PretaU;  XAbtmi;  S,JZfltfffMA 


tmM.  foinM  or  r^oini,  I 


a  officer  ia  assigned,  attached,  fraiuffrred  to.  orrthntd/romAittv 

--, ^ and  of  It,  or  from  anvM^ciaMutr.  also  all  abfl«Dce8  0[  whatever 

aoratlon  or  (rom  whatever  cause,  with  authority  therefor,  and  dates  of  departure  aod  letura  will  Be  stated  oppoeite  his  name. 

Noa  4.— All  oesej  of^  abeeoce.  the  nature,  commeQcemeDt  of.  and  termination,  and  periods  authorized,  with  nnmbera.  dAtes,  and 
1  detached  service,  sick,  or  In  coaADemeot.  the  place  ol  abeeocel  wUl  be  stated  on  the  first  return ; 
ecootinue.willbeQoted, " .since Bee  retnra  J^^!^ 

■'  ^•-;■.••"-r.7^<~~•.'-«'^: 


--_ , . . .rill  be  noted  the  date  of  reelgna- 

e  of  order,  and  oppoeite  the  names  of  those  who  have  died,  the  date,  plaoe,  and  oanse  of  death. 


Non  fr.— Oppoeite  the  names  of  officers  who  have  reticnfdot  been  transferred  from  the  orsanizat'ic 
UoD  or  cimoater.with  number.  datSk  and '     '      -' 


flUiaa  LsBlUrd 
SaaMl  Lofto* 


A1)t«nt 
irtfaur  HsTOlt 


ItiaoHad 
TtMSM  JsHalar 


V^t. 


Snd.Lt 


Ut.Lt 


Ut.U 


OOBdg«Oos97.  Sick  Jun»  6  to  11 

Hut;  with  Co.  Condg.Oo.jJune  6  to  11.  On  l«ave 
4  dsTf  per  S,0.36  n.arant,irix..J\ma  12/l7,I«{t 
poet  Jane  12/17,re}oln«d  Juna  16/17. 

Transferred  to  Oo.per  RS0.70  June  2/l7.0a  leare 
(or  3  mDesSlnee  June  4/l7^er  S.0.90  T.D.^Haj  Zi, 
17.  Herer  lolned. 

Attached  to  Co.eluee  June  3/l7  per  S*0«33  Oee* 
Fort  Orant^ArlSs  Joined  ad* 


to  Ike  tbteiptine.  effleienev. 


RECORD  OF  EVENTS. 

Aetiotu  In  whieh  ths  orvanization.or  anr  ponton  of  It.  h-vt  been  cntrneed.  ncou/s.  mwrrhft.  manraMr,.  changes  o/ttaUons.  and  ercriffAuif  ofinttrtst  relatlBC 

/,  or  frmiceoi  theonranizalii^n.  will  t>eni '  *  "        '  ^  "*" 

and  rank  of  officers  aud  soldiers  kiUed,  n 


rill  t>e minulriv  and  carefully  noted,  with  dates,  piacea.diatanrra  marclu^  — 
...I..J  _....__  ,,,*._  action. with dalsi and plooeii.wiiLbeaocuratelr  noted. 


Ibe  eoa^any  perforaed  the  usual  eaap  dutlae  during  oonths  Change  of  atatlon:  Oo^aaf 
left  Tbrt  araat,Arlx.,June  17/l7,arrlTed  PlAts1)urg  Barraeks,H.T.,June  2l/l7.Praetlea 
aarah  June  25  to  28/17;  distance  aarehed  48  milea  from  Flattsburg  Barraeka  to  XeeaTlUa 
•nd  return. 


97 


98 


Company  Administration 


and  one  oop7  reialoed.    The  retaiaea  copy  will.  If  n&ceesary,  be  loaneJ  to  post  headquarters  for  I 
«iithoncea,  but  uey  must  be  oiear  and  distinct  aod.  the  original  copy,  most  be  tbe  oae-Zorwarded. 


Cong  any  "A" 


40tlu  Infantry 


(OrsuUuUoa.)  <B««im«it.) 

eONHmON  OF  the  ORGjUHZHION  at  NIDNIGIIT  ON  THE  UST  DAY  OF 


,  Sfafioned nf    Plattrturg  Barrael[»,H.T.  ■ 
June      1917 ^  |91 


OS-KICESIS. 

ENLISTEU  MEN. 

era» 

™mS.. 

■f 

i 

? 
1 

s 

uomEs. 

rtxcEsor 

AKTILLIaX. 

1 

ABSKST. 

TOTAL. 

1 

ABSEilT. 

TOTAL. 

\ 

1 

1 

1 
1 

1 

It 

WilMall,.I>q,l 

1 

II 

1' 

Ji 

1 

a 

1S« 

s       a 

» 

ISO 

a 

180 

1 

1. 

*OfBc«n  moA  •oUstod  mcD  k 


d  wUl  ba  nt>«rt«d  «a  tbLi  Jlaa.  Int  wUl  d 


d  lo  uy  cf  tb«  toUU. 


Number  of  men  to  be  discharged  during  the  next  three  months. ., * 

;  enlisted  men,. 


number  who  will  probably  reenlist, . 


EFFECTIVE  8TRENQTH :  Officers 

cth  vin  be  reported  only  in  bampaien,  and  In  dotennloiDK  snoh  Btreneth  only  those  who ...  ... 

.. cerBorenlidtedmen  who  are  sick  or  disabled,  on  daty  in  any  ol  the  staff  or  supply  departmeote,  or  Tor  any  other  r 

I.  will  be  excluded.) 

ALTERATIONS  SINCE  LAST  MONTHLY  RETURN. 


(Effective  streneth 

included.   OIBoer 

S  battle,  will  be  e 


OFnCKRe. 

ENXjexED  MEN".                                                                          i 

CADI. 

L0S8. 

OAJS. 

LOSS.                                                                        1 

J* 

1 

1° 

& 

1 

i 

S 

1. 

Total. 

.       I>IKSAM». 

1 

] 

«»D. 

1 
1 

T»U1. 

1 

i^ 

!. 

ii 

1* 

i^ 

i 

5g 

1 

1 

s 

_ 

1 

1 

i. 

1 

'4 
11 

1 

J 

2 

2 

1 

1 

1 

7 

1 

1 

1 

1 

i 

1 

- 

Wm.L.glllard 


Captain  AOth. Infantry 


Commanding  Organixotial, } 


THE   FIELD   RETURN. 
Reference  A.  R.  812. 

Whenever  an  organization  leaves  a  station,  joins  again  after  an  ab- 
sence, sails  from  a  port  of  embarkation,  or  arrives  at  a  port  of  desti- 
nation, a  Field  Return  (A.  G.  O.  Form  26)  is  submitted  to  the  imme- 
diate superior  of  the  Officer  commanding  the  organization.  A  copy 
of  this  return  is  immediately  forwarded  direct  to  the  Adjutant  Gen- 
eral of  the  Army. 

In  campaign  the  Field  Return  blank  is  used  for  any  return  of  the 
Organization  which  may  be  required  by  higher  authority. 


Company  Administration 


99 


FIELD  RETURN  of      Ooqpany  "A"  40tl>.  tnf antrr 


,  for 


.191 


'(nr.  I  —When  the  eocuminJ  bcorL-^o«'lof<:..TMait  creuiixMiwis  or  parts  old  iffcrwit 

it.bj  ft-rapwiSas;   U  eout  aKilkry  OTjranUUloni.  on  ioi 

Wocntt.utonn  IsuMd  b^dtrtsucs,  irur^wiU  msdoi 


1  Mpwc'.e  lines,  by  cca 


:  Stall,  eaeuMicn,  CA' 
AU  olKcvrsand  enliilfd  laeii  utacbe 
[■i  'f^  totals  or  as^egiln. 
Vttm  addiiioaal  spsM  b  ntctssarj  i 


i£ados.  ttbj 
tba  sbeet,  sbtnriDS  sepftntely  each  ami 
ill  be  iccooated  lor.  but  not  iacludod  in  uyy 


r  bUak  will  be  attached. 


STAlIONS. 


COUUANDINO  OFFICER. 


:„. 


■II 


ENLISTED  UKN. 


Platttburg 
Barracks  «I*T« 


TB.L.BUlard  , 
C«pte40th«Iaf. 


Ooap7e*A" 
40thelttfi: 


139 


150 


139     8    8    ISO 


HosBEa:  Serviceable, 
MuLBs:  Servkeftble, 
Waooks: 

Pieces  op  Artillery: 
EFEEcnvE  Strength:  Officers. 


;  uDccrviccable, 
;  'unacrviecable, 


;  oDlistcd  I 


;  lost  in  action,  died,  etc., 
;  lost  in  action,  dio<l,  etc.. 


(Edectlre  strengtb  wOl  be  roported  enlr  tn  cunpaiKn,  sod  In  detormlnlns  such  stisamh  taily  thoso  who  un  &valb>.ln  for  rerrlce  In  Iht*  ot  bottle  wm  bs  tacloded.    Offlows  tn-i 
esubted  mtn  who  are  sick  or  disaoJed,  are  oo  daty  In  any  of  the  staO  or  sappl/  de;)«niaonts,  or  lor  any  ottiw  roasou  ^ru  ti:>t  cvaUable  In  Use  of  bsule,  will  be  excluded.) 


BECOBD  OF  ETENTS. 

Mon  3l— Act bns  In.  which  anr  portion  of  Iho  comnuuK*  ^.3■  been  eacaead,  eooots,  nsrcbcs,  chances  of  slatbiu,  snd  aorthloi;  of  interest,  wUl  bo  csRfull  j  noted,  with  dates,  pUoM,  r  n<I 
dlstODcea  nuuditd  or  traveled.  ■>—«;/ 

Chaag/t  of  atatlont  Coa^anr  l«<t  Ibrt  Orant,Aris.,Jnii*  17/l7,arrlT*d  »t  Platta^urg 
BuTaekt,I.T.;^wn«  2l/l7. 


100 


Company  Administration 


FIELD     RE:"rURN 


.♦Pth«lnfaatr7, 


?ik6': 


Jun*  1917 


^,191 


Station  ..„?l&ttabutS^.SarrAOJ»^T«... 


S    A    S 


^1   ,. 


.TmtL,Hillard 


Commamiing. 


Tbb  (ona  vUl  b«  oMd  as  »  Daut  Fieu>  RrruitK,  Brscux  Field 
RXTUMi,  or  Truioxtblt  Field  Reiubn,  u  required. 
vnmi  used  u  %  Tbdconthlt  Hetukk,  partlcutBr  care  wta  be  takto  ti 


naow  of  tvtrf  rtfliBcnt  or  deiacDed  company  In  fall,  and  tb« 


),  dtvUoo,  uut  annyooips  to  which  It  beloogs- 

nUltotiawllltousedDpaDtbsastsbUsbinestoreTu   ,___ 

r  Oftoip,  tsd  opoo  th»  Umponrr  or  penoanent  Increase 


be  &rwarded  »t  oooe  dinctt;  t 


a  vUl  serve  as  ■  TnntONTHiT  Rettxn,  and 
'     \  companin,  posts,  districts. 


In  actlre  etmpden  U 
will  be  used  (or  regtmeots,  tndvpendi 

•  ■   id«,d    ■  • " 

_      otHpi 

each  actioQ)  Irom  the  latest 

otr«ctl7  to.Tbe  Adjutaat  Gcoerald  ibo  Army,  aad  ooe  to  be  retftbwd. 


2nigad«,  divislocLS,  army  corps,  dtpartmenta,  OTannlee,  aad  'n'ill  be  made 
.........    _  ...    .^t       t   __  J  '--t(jay  ofcjcii  inontb(aod  afwr 


CASUALTY  RETURN. 

Reference  A.  R.  818. 

Immediately  after  any  engagement  where  casualties  have  occurred 
the  Commanding  Officer  of  each  organization  that  participated  therein 
is  required  to  prepare  a  return  of  casualties  (A.  G.  O.  Form  149). 

This  return  will  be  made  in  triplicate,  after  the  close  of  each  action, 
by  the  commander  of  a  post,  detachment,  independent  Company. 
Regiment,  District  or  Brigade,  and  will  account  for  all  casualties 
by  name  and  figures. 


Company  Administration 


10) 


The  Commander  of  a  Division,  Corps,  Army,  or  Department  will 
consolidate  these  returns,  in  figures  only,  adding  to  such  consolida- 
tion the  casualties,  by  name  and  figures,  of  the  staff,  or  detachment, 
at  his  headquarters. 

One  copy  of  this  return  will  be  forwarded  by  the  officer  making 
it  to  his  immediate  superior  commander,  one  copy  will  be  sent  by 
mail  directly  to  the  Adjutant  General  of  the  Army,  and  one  copy 
will  be  retained  for  file  with  the  records  of  the  post  or  organization. 


RETURN  of  Casualties  in    ooBpany  "a"  4oth.infantry  ifi  action 


NAMES. 

(To  be  «nt«r«U  in  onler  ahown  Id 


BANK.   CO. 


NATURE  OF  CASUALTY 

(Wh«tb«r  killed,  wouadptl,  or  olberwiio 


SLir.riT  OR 

(For  uoundM  or 
Injured  only.) 


1  Kitton,  Edward  H. 

2  Benton^  Q«orge  A. 
8  Andereon,Rob«rt' 
4  Wyokoff,  Edwin, 


Corpl.  A  40th.Infty.  Killed 

Sorgt.  A  40th.Infty.  Wounded 

Prvt.  A  40th.Infty.  Wounded 

Prvt.  *  40th.Infty.  Wounded 


Severe 

Slight 
Slight 


Station,   Sosie^here  in..?!r.«»e?... 
Date  Deceajber  21,1917 


at 


Somewhere  in  Preunce 


on 


4i. 


Docezc1)er  21,1917         »   191 


WOUND  OB  OTHER  INJURY 


ACTION  OR  ENGAGEMENT. 

:agement  cOTOred  more  than  one  d»J,  or  occijn»d  at  inor»  tb«n 
««  cuIumDB  will  be  filled  In ;  otberwiae,  tbe  entry  of  the  place 
e  epecca  provided  at  tbc  top  of  tbia  aheel  will  be  fnlBdent.) 


Right  Lung 
Right  shoulder 
Left  leg 


Shell 
Fragment 

Bullet 

Gren&de 


Somewhere  in  TeaxiZ9 


Deo.  20,1917 

do 
Dece  21,1917 

do 


,..,191 


Va.I..BILLARI] 
detain  40thelnfantr7, 


OomnuMdinjl. 


CHAPTER  XIV. 

MILITARY  CORRESPONDENCE. 

Reference  A.  R.  775  to  790. 

Company  Commanders  and  Company  Clerks  should  familiarize 
themselves  with  the  contents  of  the  paragraphs  of  the  regulations  re- 
ferred to  above. 

Form  for  Official  Letter. 
File  No.  1.  Company  "A,"  40th.  Infantry, 

Piatt.  Barracks,  N.  Y., 
July  21,  1917. 
From:       Commanding  Officer,  Co.  "A,"  40th.  Infty. 
To:  Commanding  Officer,  40th  Infantry. 

Subject:   Appointment  of  Non-commissioned  Officers. 

1.     It   is   recommended   that   the   following   appointments    of   non- 
commissioned officers  be  made  in  this  company: 
To  be  Sergeant: 

Corporal  Alexander  W.  Houston,  vice  Wilson  discharged 
To  be  Corporal: 

Private,  First  Class,  Lake  Mason,  vice  Houston  appointed 
sergeant. 

WM.  L.  WILLARD, 
Captain  40th.  Infantry. 
Form  for  Indorsement. 
Co.   "A,"  40th.   Inf.   Piatt.   Parracks,   N.  Y.,  July   10,   1917.    To   the 
Commanding  Office,  Piatt.  Barracks. 
1.     Subject  matter  of  indorsement. 

WM.  L.  HILLARD, 
Captain  40th.  Infantry. 
Company  Orders. 

Company  "A,"  40th.  Infantry, 
Piatt.  Barracks,  N.  Y., 
August  2,  1917. 
Orders: 
No.  4 

1.  Private  Charles  J.  Morton  is  appointed  Private  First  Class. 

2.  Mechanic   James   Wilson   is   relieved   and   returned   to   duty   as 
private. 

3.  Private  Jack  Nye  is  appointed  Mechanic,  vice  Wilson,  relieved. 

4.  Private,   First   Class,   William   Smith,   is  appointed   Cook,   vice 
Houch  relieved. 

5.  Private  Jim  West  is  appointed  bugler,  to  fill  vacancy. 

WM.  L.  HILLARD, 
Captain  40th.  Infantry. 
Correspondence  Book  and  Document  File. 
The    Company  keeps   a   record   of   its    correspondence   in   what   is 
known  as  the  Correspondence  Book,  supplemented  by  the  Document 
File. 

The  Correspondence  Book  is  simply  a  blank  book,  having  the  first 
few  pages  devoted  to  an  index. 

102 


Company  Administration  103 

The  Document  File  is  made  up  of  copies  of  original  communica- 
tions written,  or  communications  received,  which  are  required  to  be 
retained  as  a  part  of  the  records  of  the  organization. 

Rules  for  Entries  in  the  Correspondence  Book. 

1.  The  serial  number  of  the  item  is  entered. 

2.  The  date  of  the  communication  or  indorsement. 

3.  The  date  of  receipt. 

4.  The  name  of  the  writer  or  his  official  designation. 

5.  A  brief  synopsis  of  the  subject  matter  of  the  communication. 

6.  Notation  of  Inclosures  with  brief  description  of  them  in  extraor- 
dinarily important  cases. 

7.  The  action  taken  on  the  communication. 

8.  Disposition  of  communication. 

Example: 
467.     (1)  July  10,   1917.     (2) 

Reed.  July  11,  1917  (3)  C.  O.,  Piatt.  Barracks,  N.  Y.  (4) 
Application  of  Sergeant  Elwood  Hughes,  Co.  B,  23rd.  Inf  for  transfer 
to  Company  as  Private.     (5)     2-Incls.  Certificates  of  Discharge  from 
previous  enlistments.     (6)  Approved.     (7)  To  C,  O.,  Flatt.  Bks.,  July 
12,   17.   (8) 

Note:  Numbers  in  parentheses  refer  to  paragraphs  in  the  rules 
above. 
Indexing      the   above    communication   we   would   have:    Under   H, 
Hughes,  Elwood — 467.    Under  T,  Transfer— 467. 

General   Rules. 

1.  Where  a  complete  copy  of  a  communication  is  available  for 
insertion  in  the  Document  File,  it  is  not  necessary  to  make  an  ex- 
tensive entry  in  the  Correspondence  Book,  only  a  simple  notation. 

468 Doc. 

This  indicates  that  communication  468  is  complete  in  itself  in  the 
document  file.  The  subject  matter  should,  however,  be  completely 
indexed  and  cross  indexed  in  the  correspondence  book. 

2.  The  serial  numbers  in  the  Document  File  will  not  be  complete 
with  respect  to  those  in  the  Correspondence  Book,  for  there  are 
many  communications  that  are  sent  out  and  received  which  are  not  in- 
serted in  the  file. 

For  example — Muster  Rolls  are  forwarded.     Mere  notation  of  same 
is  entered  in  the  Correspondence  Book. 
As* 

469.  Aug.  2,  '17. 

Mustr  Rolls  forwarded  through  mustering  officer. 

470  Aug.  10,  '17. 

Service  record  Pvt.  Joseph  Smith,  forwarded  to  Q.  M.  Fort 

Jay,  N.  Y. 

3.  Each  entry  in  the  Correspondence  Book  should  be  indexed  under 
its  subject  matter,  the  name  of  the  writer  and  names  of  other  persons 
appearing  in  the  communication.  When  a  name  has  been  once  en- 
tered in  the  index  it  should  not  be  repeated.  Subsequent  corre- 
spondence book  numbers  being  entered  opposite  it. 


104  Company  Administration 

For  Example: 

Hughes,  Elwood    467,  524,  535, 
Muster  Rolls  469,  497,  524, 

4.  Leave  a  space  of  at  least  three  lines  below  each  entry  in  the 
Correspondence  Book  for  use  in  making  further  notations  regarding 
the  subject  should  it  become  necessary. 

5.  When,  for  any  reason,  a  communication  is  withdrawn  from  the 
Document  File,  a  slip  bearing  a  notation  of  such  fact  and  the  dispo- 
sition that  was  made  of  the  paper  should  be  inserted  in  its  stead. 

Note: — A  few  minutes  consumed  in  a  careful  study  of  A.  R.  775  to 
790  will  save  much  correspondence  and  paper  work.     Insist  on  your 
Company  Clerk  being  familiar  with  all  of  these  regulations. 
Instructions  for  Use  of  Correspondence  Book. 

(a)  In  the  correspondence  book  will  be  entered  with  ink  or  in- 
delible pencil,  a  brief  of  each  item  of  correspondence  in  respect  to 
which  a  record  is  necessary  and  a  notation  of  the  action  taken 
thereon.  Each  item  will  be  numbered  from  one  forward  continuous- 
ly and  without  break  for  any  new  year.  No  communication  exhibit- 
ing the  notation  of  a  previous  entry  should  be  again  entered  in  the 
same  correspondence  book,  unless,  for  special  reasons,  it  should  be- 
come necessary  or  desirable  to  transfer  a  remote  entry  to  one  of 
current  date,  or  unless  additional  space  should  be  required  to  con- 
tinue the  record.  A  space  of  at  least  three  lines  will  be  left  below 
each  original  entry  for  use  in  continuing  the  record. 

(b)  Each  item  will  be  indexed  under  its  subject,  and  when  neces- 
sary under  the  name  of  the  writer  of  the  communication  and  the 
names  of  persons  mentioned  therein. 

(c)  The  index  entries  will  bear  numbers  corresponding  to  those 
of  the  items.  Where  many  communications  are  received  from  the 
same  official,  the  name  of  the  writer  need  not  be  indexed  if  it  be 
found  that  the  index  of  the  subject  of  such  communication  answers 
all  practical  purposes. 

(d)  The  correspondence  book  will  be  supplemented  by  a  "Docu- 
ment File."  The  papers  of  that  file  will  be  numbered  to  correspond 
with  the  numbers  of  the  items  and  of  the  index  entries  and  will  be 
filed  according  to  their  serial  numbers.  The  file  will  contain  the 
original  documents  or  communications  when  these  are  retained,  and 
carbon,  letterpress,  or  other  legible  copies  of  all  letters,  indorse- 
ments, or  telegrams  sent  with  regard  to  the  same.  The  file  will  also 
contain  similar  copies  of  all  letters,  indorsements,  or  telegrams 
originating  in  the  administrative  unit  or  office.  When  more  than  one 
paper  pertaining  to  the  same  item  is  placed  on  the  file,  the  papers 
will  be  placed  in  an  envelope,  if  practicable,  and  the  number  of  the 
item  will  be  noted  thereon.  Papers  differently  numbered,  but  on  a 
related  matter,  may  also  be  kept  together  when  desired,  but  if  so 
kept,  a  reference  slip  must  be  inserted  to  account  for  the  paper 
absent  from  its  serial  place. 

(e)  No  record  will  be  made  beyond  the  mere  notation  of  the  fact 
of  origin  or  receipt  and  disposition  in  respect  to  the  following: 

1.    All  papers  not  pertaining  to  the  business  of  the  office  at  which 


Company  Administration  105 

received;  such  papers  should  be  transmitted  forthwith  to  the  proper 
place  for  action. 

2.  Accounts  current;  vouchers,  returns  of  personnel  and  of  stores 
and  other  property;  inventory  and  inspection  reports;  requisitions; 
muster  and  pay  rolls. 

3.  Mere  letters  of  transmittal;  such  letters  when  received  will  be 
destroyed  forthwith. 

4.  Requests  for  and  acknowledgment  of  receipt  of  publications 
and  blanks. 

5.  All  other  communications  that  have  no  permanent  value  and 
that  are  finally  disposed  of  by  answers  thereto. 

(f)  The  serial  numbers  in  the  "Document  File"  will  consequently 
not  be  complete,  but  whenever  a  paper  is  filed  therein  the  abbrevi- 
ation "Doc."  will  be  placed  after  the  proper  entry  in  the  corres- 
pondence book  in  order  to  indicate  that  the  paper  itself,  as  well  as 
any  record  pertaining  to  it.  will  be  found  in  the  "Document  File." 

CHAPTER  XV. 

FURLOUGH. 

A  Furlough  is  a  permit  in  writing  granting  a  soldier  authority  to 
be  absent  from  his  Command  for  a  specified  period  of  time,  with 
authority  to  go  to  a  definite  place,  both  being  cited  therein. 

Reference:  A.  R.  106  to  113,  1233,  1236  to  1238. 

Procedure  to  Obtain  Furlough. 

Private  Morton  makes  verbal  application  to  the  Company  Com- 
mander for  the  furlough,  stating: 

1.  Day  he  desires  to  leave  (August  12,  1917). 

2.  Number  of  days  furlough  (10  days). 

3.  Place  to  which  he  desires  to  go  (Newark,  N.  J.). 

If  the  Company  Commander  approves,  he  directs  the  Company 
Clerk  to  make  out  a  furlough  for  Private  Morton  (Form  No.  66, 
A.  G.  C).  The  furlough  is  made  out.  Private  Morton  is  called  in 
and  requested  to  affix  his  signature  at  place  marked  (Signature  of 
soldier)  on  page  2.  The  Company  Commander  signs  the  memoran- 
dum as  indicated  on  page  2.  The  furlough  is  then  sent  to  the  Camp, 
Regimental,  Post  or  other  Commander  (Par.  106-108,  A.  R.),  with 
the  following  memorandum  attached: 

Memorandum: 

Furlough:     Private  Morton. 

1.  No  previous  furlough. 

2.  Number  of  men  on  furlough  1. 

3.  Strength  of  Company  150. 

4.  Serving  2nd  Enlistment  Period.   Date  enlistment,  July  7,  1917. 

5.  Soldier  has  sufficient  funds  to  defray  expenses. 

WM,  L.  HILLARD, 
Captain  40th  Infty. 

The  Cctnmanding  Officer,  if  he  approves  the  furlough,  signs  it  at 


106 


Company  Administration 


the  bottom  of  page  1  and  it  is  returned  to  the  Company  orderly 
room  for  delivery  to  the  soldier. 

Private  Morton  goes  on  furlough.  He  returns  on  the  date  of 
expiration  of  same.  He  turns  in  his  furlough  at  the  orderly  room, 
where  the  Company  Clerk  makes  the  entries  as  indicated  on  page  3 
(A.  R.  1233). 

Private  Morton  takes  the  furlough  thus  completed  to  a  Quarter- 
master, who  will  pay  him  "Commutation  of  rations"  for  the  period  of 
his  furlough,  that  is,  he  is  paid  in  cash  the  money  value  of  the  ration 
during  the  time  that  he  was  absent  by  authority.  (Reference:  A.  R. 
1236-1238). 

Entry  of  furlough  is  made  on  page  4  of  the  Service  Record. 


FURLOUGH. 


TO  ALL  AVHOM  IT  MAY  CONCERN: 

Be  It  known,  That  in  pursuance  of  authority  in 
me  vested  by....?ftr.»lQ6.A*R.« 

(Give  full  nfemiee  to  orders  or  other  authority.) 

a  FURLOUGH  is  hereby  granted  to 
.>fcrtoB...j OvtrXP.Bjf. 

(Sunume.)  (Christian  name.) 

a...?nirftt« CtoB»JWy-"A"-'iQtb-«Iaft7..... 

(Qrftd*.)  (Ccmpanj  uid  regiment  or  corps  or  department.) 

♦for  the  period  from  ....Av«u»t.,?5. ^  191 7  , 

tffiEScxxmcxaxxxaDQCKxiizxiDccxisaaxstKia 

to Ausvui.t.J21 ,  1917  ,  both  da)'s  in- 
clusive, with  pennission  to  visit. -Ssxarlc^KtJa. 

The  close  of  the  last  day  of  this  furlough  must 

find  him  with  his .Co«P.«»T 

at  ?l»tt«Bkf..4^H.T»  ..^  or  wherever  it  may  then  be 
for  at 

(Here  enter  name  of  post  nearest  home  port  of  embarkation.) 

Station:  .JP.lattrturg.JBarrjMke^H      

Date:  AwgJW.V.XO^inX 

HEHRT  MINERS 


MEMORANDUM. 

Pay  and  rations. — This  soldier  was  last  paid  to 

include  ...Jtttll.Ai. ,  19lT  ;  included  on 

ration  return  to A««U».t.  2.0^- ,  191?  ; 

actuaUy  rationed  to  include .4lJCM*-U 19l7  ; 

the  --—9 rations  overdrawn  to  be  deducted  from 

ration  return  of  .GaaPTA"A*..4.Wll«Inf.»n^I 

for  the  period  from .AHff***..??-. ,  191 T , 

to .A?«»?*..?l ,  191  T 

Description  of  Soldier. 

Age,  -.-26 ;h£ight, .— 5. feet  ..5 inches; 

complexion,  ...R«4.ilT ;  eyes,  ^M..*'?.; 

hair,  ...SfP.TO. 

Signature  of  soldier:  GHARUS.  J.atB.TOH 

fc.leHlLURD 

C«Uln.AO*h..lnfaatry „.. 

(Orsanitatlon  or  detachment.) 

CEETl'nCATE  OF  TBANSPOBT  QCARTEEMA8TEE  OR 
AGENT,  OR  OF  fcAPTAIN  OR  PURSER  OF  COMMER- 
CIAL UNER. 

I  certify  that  subsistence  was  furnished  the  above- 
named  man.  from  , 191     , 

to ,  191     (both  dates  inclusive), 


which  arrived  at. 


Commanding  Post. 


.,  191 


any  Station  beyond  tbecootinental  l[mits  of  the  i^nit«d  States,  ^ba  furloufcli 
m  such  case  t3k«$  eflect  on  the  (Ut«  the  soldier  reaches  the  L'alt«d  Stales,  vhicb 
will  be  shown  jn  tti«  c«rtjQcit«  of  tnnsport  quulvmutv  or  annt  bcrtoa. 

tStMke  out  these  lines  U  Dot  ftppUcAblc 
Fonn  No.  M,  A.  O.  O. 
Ed.  Dec.  14-16-lOO^OOa  s^ni, 


Company  Administration  107 


Pl&ltaWsJB*rrMka>X«TA<L 

August. 23,1917. ,  191  ^ 

Tie  above-named  soldier  *  reported  for  duty,  as 
required  by  tbis  furlough,  on  the.^--?l-*-V« ....  day  of 

....i.'teBlft?.^— - ,  191  T,*wa8  discharged  per 

Special  Orders,  No ,  Hq 

191     ,  on  the „  day  of ,  191     , 

and  will  be  included  on  ration  return  from  and 
including  f. AuSHat.22 ,  191  T 

The  rations  reported  as  overdrawn  were  duly 
deducted  from  the  ration  return  referred  to. 

l«j.t.??I.I..IJ«J)- 

...C»P.t»^..4Q.th..int«itrx 


'*'  Cbmmanding  ... .Qp.»X'?i-'^-404h.lnf  ty.. 

(Oryanlzatloa  or  detachmcDt.) 


Commut&tion  of  rations  paid  by  Check  No . 


in  favor  of ,'  or  order. 

dated .— ... ,  191     .    Am't,  S 


,  QuartermasUr, 

tA  hjU  dar'il^ioB  te  tb«  unit.'  Puifnidl  S71,  Army  R<«ul«ttau,  1913,  pti- 


*BtrIk«  out  clttue  not  topUeahU, 

tA  hjU  dar'i  ntloB  ts  tb«  unit.    . , . 

Krib«  thiw  edmU  per  (U7— braaktut,  dlniur,  and  tappm.  The  credit  In 
tlcns  to  b«  gWmi  an  organlatloa  (or  mcoslu  mm  for  »  pvt  of  a  day  oiity  aba_ 
ilMrafora  b«  datwmliMid  bf  dltidlof  the  total  oumbar  0/  in«als  romlsbod  by 


and  taktoff  the  qaotknt  to  tbo  ocarMt  wholt  oanibw.    A  mnalnlng  fmetico  of 
i  woiitd  tfiDS  b«  dUracardfd,  whfrcaa  I  r«nialaio(  woold  eouDt  a>  a  rattoa. 


CHAPTER  XVI. 

CHARGES  AGAINST  ENLISTED  MEN. 

Reference:  922  to  943  and  Manual  for  Courts  Martial, 
When  a  soldier  commits  an  offense  for  which  he  is  liable  to  trial  by 
Court  Martial,  the  officer  cognizant  of  the  fact  "Prefers  Charges" 
against  him  on  the  blank  form  (A.  G,  O.,  Form  594)  provided  for 
the  purpose,  in  accordance  with  the  instructions  laid  down  in  the 
Manual  for  Courts  Martial  and  the  instructions  printed  on  the  back 
of  the  form. 

These  charges  correspond  to  an  indictment  before  a  Criminal 
Court  in  civil  practice,  while  the  specification  is  not  required  to  be  so 
technical  as  in  the  courts  of  civil  life,  nevertheless,  great  care  should 
be  taken  to  so  word  them  that  they  fully  describe  the  offense.  In 
the  Manual  for  Courts  Martial  will  be  found  forms  for  specifications 
that  cover  practically  every  offense  that  the  soldier  may  commit 
which  would  subject  him  to  trial  by  a  Court  Martial.  These  forms 
should  be  adhered  to  by  all  officers  who  prefer  charges. 


charge:  sheet. 


J^'umber.... 


Pltttt..  .&rraoJta,K..ra...,  ....01x17.10,1317   ,1;, 

(Placo.)  (I'atr  ( 

._ Jp.ne.t _ _|V.ank..C. _ , .P.riv|Lt.e....C!o!Bpway  "A"..4^0.1h«.Tn.?ar ;:•/ 

(Sunumr.)  (Christian  camo.)  (Ivank  and or^^inlzatjoa.) 

Date  current  enlistment,  .D«.Cfinl!.ex..l2. ,  191£l.;  Rate  of  pay,  $J2....;  No.  previous  convictiom,  Ts>r.  '. 

Previous  service, 3..Trj.,„CoB5y.,J!_G!'..2nd,Jnj{.1iy..^Kov.j7.l.3,.lp..0ct,  Gt  id . . 

(GiTe  dates,  with  character  given  on  each  dischiirgo.) 

Date  of — Arrest, .Jm1j..9. ,  lOl.?..  Place  where  accused  is'noiv  in  arrest  (or  rot-;;;  ciu-.r'  i 

Confinement,  ._ _ ,  19 .?la.tt»Barrack8^K,.T. „  . 

Witnesses: 

l»t..§«r6t».a»waf«..G.Willlji^00TOyii»A"..4Qtlu?ntty... ; _ 

P*"yA«.Ch«rle_B_  J,MDrtonj..Co^^  ...;  


Charge   I    :  Violation  of  the  _ J61at« Article  of  War. 

Specification   1  :  In  that  Private  Frank  C.Jonea,  Coajiany  "A"  40th.  In  fan  try,  did  at 

Platttturg  BarraekB^N.T,, without  proper  leave, ahsent  hinaelf  from  hie  con^any  from 
ahout  12.30  P.M., July  4,1917  to  ahout  8.80  A.M., July  9,1917. 

Charge  II     :    Violation  of  the  96th.Article  of  War. 

Specification  1  :       In  that  Private  Frank  C^JoneB,Coii9!any  "A"  40th.Infantry,did  at 
Platteburg  Barrack8,H.y.,on  July  9,1917  through  careleeeneee, discharge  a  service 
rifle  in  the  cantonment. 


Vb.L.WILLARD 
Qiptain  40th. Infantry 


108 


Company  Administration  109 

Instructions. 

1.  Submission  of  Charges — All  charges  for  trial  by  court  martial 
will  be  prepared  in  triplicate,  using  the  prescribed  charge  sheet  as  a 
first  sheet  and  using  such  additional  sheets  of  ordinary  paper  as  are 
required.    They  will  be  accompanied: 

(a)  Except  when  trial  is  to  be  held  by  summary  court,  by  a  brief 
statement  of  the  substance  of  all  material  testimony  expected  from 
each  material  witness,  both  those  for  the  prosecution  and  those  for 
the  defense,  together  with  all  available  and  necessary  information  as 
to  any  other  actual  or  probable  testimony  or  evidence  in  the  case;  and 

(b)  In  the  case  of  a  soldier,  by  properly  authenticated  evidence  of 
convictions,  if  any,  of  an  offense  or  offenses  committed  by  him 
during  his  current  enlistment  and  within  one  year  next  preceding  the 
date  of  the  alleged  commission  by  him  of  any  offenses  set  forth  in 
the  charges. 

They  will  be  forwarded  by  the  officer  preferring  them  to  the  officer 
immediately  exercising  summary  court  martial  jurisdiction  over  the 
Command  to  which  the  accused  belongs,  and  will  by  him  and  by 
each  superior  commander  into  whose  hands  they  may  come  either 
be  referred  to  a  court  martial  within  his  jurisdiction  for  trial,  for- 
warded to  the  next  superior  authority  exercising  court  martial  juris- 
diction over  the  command  to  which  the  accused  belongs  or  pertains, 
or  otherwise  disposed  of  as  circumstances  may  appear  to  require. 
(M.  C.  M.,  par.  75.) 

2.  Investigation  of  Charges. — If  the  officer  immediately  exercising 
summary  court  martial  jurisdiction  over  the  Command  to  which  the 
accused  belongs  or  pertains  decides  to  forward  the  charges  to  su- 
perior authority,  he  will,  before  so  doing,  either  carefully  investigate 
them  himself  or  will  cause  an  officer  other  than  the  officer  preferring 
the  charges  to  investigate  them  carefully  and  to  report  to  him, 
orally  or  otherwise,  the  result  of  such  investigation.  The  officer  in- 
vestigating the  charges  will  afford  to  the  accused  an  opportunity  to 
make  any  statement,  offer  any  evidence,  or  present  any  matter  in 
extenuation  that  he  may  desire  to  have  considered  in  connection 
with  the  accusations  against  him.  If  the  accused  desires  to  submit 
nothing,  the  indorsement  will  so  state.  In  his  indorsement  forward- 
ing the  charges  to  superior  authority  the  Commanding  Officer  will 
include: 

(a)  The  name  of  the  officer  who  investigated  the  charges; 

(b)  The  opinion  of  both  such  officer  and  himself  as  to  whether 
the  several  charges  can  be  sustained; 

(c)  The  substance  of  such  material  statement,  if  any,  as  the 
accused  may  have  voluntarily  made  in  connection  with  the  case  dur- 
ing the  investigation  thereof; 

(d)  A  summary  of  the  extenuating  circumstances,  if  any,  con- 
nected with  the  case; 

(e)  His  recommendation  of  action  to  be  taken.  (M.  C.  M.,  par. 
76.) 

3.  Disposition  of  Copies  of  Charges — (a)  When  trial  is  to  be 
had  by  summary  court  the  charges  will  be  completed  as  the  record  of 
trial,  a  copy  thereof  will  be  completed  as  a  copy  of  the  summary 


no  Company  Administration 

court  record  for  the  Company  or  other  Commander,  and  the  other 
copy  will,  with  the  least  practicable  delay  after  action  has  been  taken 
on  the  sentence,  be  completed  and  transmitted  as  the  required  report 
of  trial  to  the  officer  exercising  general  court  martial  jurisdiction 
over  the  Command,  there  to  be  filed  in  the  office  of  the  Judge  Advo- 
cate for  a  period  of  two  years,  at  the  end  of  which  time  it  may  be 
destroyed; 

(b)  When  trial  is  to  be  had  by  special  or  general  court  martial, 
the  charges  and  one  copy  thereof  will  be  referred  to  the  Trial  Judge 
Advocate,  the  copy  to  be  furnished  by  him  to  the  accused  or  his 
counsel,  and  the  other  copy  will  be  used  for  record  purposes  in  the 
office  of  the  officer  appointing  the  trial  court,  the  top  fold  of  this  copy 
of  this  charge  sheet,  in  case  of  trial  by  general  court  martial,  being 
detached  at  the  proper  time  and  forwarded  with  the  record  of  trial  to 
the  Judge  Judge  Advocate  General  of  the  Army.    (M.  C.  M.,  par  79.) 

4.  Disposition  of  Evidence  of  Previous  Convictions — (a)  The 
evidence  of  a  previous  conviction  referred  to  a  summary  court  or  to 
the  Judge  Advocate  of  a  special  court  will,  after  trial,  be  returned 
by  him  to  the  appointing  authority  and  will,  after  action  by  the  latter 
on  the  case,  be  returned  to  the  Company  or  Detachment  to  which 
it  pertains; 

(b)  The  evidence  of  a  previous  conviction  referred  to  the  Judge 
Advocate  of  a  general  court  martial  will,  if  a  Company  record,  after 
trial  be  returned  by  him  direct  to  the  Company  or  Detachment  to 
which  it  pertains,  and  a  certified  copy  thereof  will  be  attached  to  the 
record  of  trial.    (M.  C.  M.,  par.  306.) 

NOTE. — This  form  supersedes  the  blank  form  for  record  of  trial 
by  summary  court  (Form  No.  99,  A.  G.  O.),  the  blank  form  for  report 
of  trial  by  summary  court  (Form  No.  59,  A.  G.  O.),  and  the  blank 
form  for  statement  of  service  (Form  No.  15,  A.  G.  O.), 

FORMS  FOR  CHARGES  AND  SPECIFICATIONS. 
Instructions. 
The  forms  for  charges  and  specifications  set  forth  below  consti- 
tute a  general  guide  for  use  in  the  drafting  of  charges  and  specifi- 
cations under  the  several  articles  of  war,  not  only  for  offenses  speci- 
fically provided  for  in  the  forms,  but  also  for  like  offenses  not 
specifically  mentioned  therein.  In  preparing  charges  the  following 
general  rules  should  be  observed: 

(a)  When  there  is  more  than  one  charge  the  charges  will  be 
numbered,  using  the  Roman  numerals,  viz,  I,  II,  etc. 

(b)  When  there  is  more  than  one  specification  under  a  charge  the 
specifications  under  that  charge  will  be  numbered,  using  the  Arabic 
numerals,  viz,  1,  2,  etc. 

(c)  The  form  provided  for  the  charge  will  not  in  any  case  be 
abbreviated,  added  to,  or  deviated  from, 

(d)  The  several  forms  provided  for  specifications  will  be  added 
to  or  deviated  from  when  circumstances  require  such  addition  or 
deviation,  and  in  charging  minor  offenses  with  a  view  to  trial  by 
summary  court  they  may  in  proper  cases  be  abbreviated. 

(e)  The   words   inclosed   in   parantheses   or  brackets,   or  both,   in 


Company  Administration  111 

the  forms  for  specifications  may  or  may  not  be  used,  as  circum- 
stances require. 

(f)  The  blanks  inclosed  in  parentheses  in  the  forms  of  speci- 
fications indicate  that  a  proper  substitute  may  be  used. 

(g)  The  name  of  the  accused  as  entered  in  the  specification 
should,  except  in  a  case  in  which  the  jurisdiction  of  the  court  over 
the  person  is  not  dependent  upon  his  being  a  person  subject  to 
military  law  (e.  g.  see  A.  W.,  81  and  82),  be  accompanied  by  such 
descriptive  language  as  will  show  that  he  is  a  person  subject  to 
military  law  and  therefore  subject  to  the  jurisdiction   of  the  court, 

as  "Pvt.  John   Doe,   Company  ,  Infantry";   "Pvt.   John 

Doe,  ,  ' ,  United  States  Marine  Corps,  detached  for  ser- 
vice with  the  Army,  by  order  of  the  President";  "John  Doe,  a  retainer 
to  the  camp";  "John  Doe,  a  person  accompanying  the  Army  of  the 
United  States  without  the  territorial  jurisdiction  of  the  IQnvted 
States";  "John  Doe,  a  person  serving  with  the  Army  of  the  United 
States  in  the  field";  "John  Doe,  a  general  prisoner";  "John  Doe,  a 
person  under  a  sentence  adjudged  by  a  court  martial." 

(h)  The  place  and  date  of  the  commission  of  the  alleged  offense 
will  ordinarily  be  stated  in  the  body  of  the  specification  and  not  in 
a  separate  line  at  the  end  thereof. 

(i)  The  words  "officer  preferring  charge,"  or  words  of  similar 
import,  will  not  be  used  in  connection  with  the  signature  of  the 
officer  who  subscribes  the  charges. 

CHARGE:    Violation  of  the  54th  Article  of  War. 

Specification:     In   that  did   at  on  without   having 

first  received  a  regular  discharge,  by  concealing  willfully  the  fact 
that  he  was  at  the  time  of  such  enlistment  a  (private)   ( — —)  under 

the  name  in  (Company  ,  Infantry)    ( )  again  enlist 

in  ,  ,  and  that  he  has  at  ,  since  said  enlistment  received 

(pay)    (allowances)    (pay  and  allowances)   thereunder. 

Specification:    In  that did  at on  by  concealing 

willfully  the  fact  that  he  had  under  the  name  ,  at  — — ,  on  , 

been  discharged   (dishonorably)    (by  reason  of  )    as  a   (private) 

( )    (from  )    (convicted  in  a   civil  court  of  a   felony  to  wit, 

)   ( )  procure  himself  to  be  enlisted  in  the  military  service  of 

the  United  States,  and  has  at  ,  since  said  enlistment,  received 

(pay)   (allowances)   (pay  and  allowances)  thereunder. 

Specification:      In   that did   at  on   by    concealing 

willfully  the   fact  that  he  had,   under  the  name  ,  at  ,   from 

about  ,  191 — ,  to  about  ,  191 — ,  been  imprisoned  in  a  (re- 
formatory) (jail)  (penitentiary)  under  sentence  of  a  civil  court, 
procure  himself  to  be  enlisted  in  the  military  service  of  the  United 

States   and   has   at  ,   since    said   enlistment,    received    (pay)    (al- 

1  wances)   (pay  and  allowances)  thereunder. 

Specification:      In    that   did   at   on   by    concealing 

willfully  the  fact  that  at  the  time  of  such  enlistment  he  was  (but 

years  and  about months  of  age)  (a  married  man)  ( )  procure 

himself  to  be  enlisted  in  the  military  service  of  the  United  States  and 

has  at since  said  enlistment  received  (pay)  (allowances)  (pay  and 

allowancts)  thereunder. 


112  Company  Administration 

CHARGE:     Violation  of  the  58th  Article  of  War. 

Specification:  In  that did,  at ,  on  or  about  the  

day  of ,  191 — ,  desert  the  service  of  the  United  States,  and  did 

remain  absent  in  desertion  until  he  (was  apprehended)  (surrendered 
himself)  at  on  or  about  the day  of  ,  191 — . 

CHARGE:    Violation  of  the  59th  Article  of  War. 

Specification:  In  that  did,  at  ,  on  or  about  the  

day  of ,  191 — ,  (advise)   (persuade)  to  desert  the  service 

of  the  United  States  by   (saying  to  bim 


,  or  w^ords  to   that  effect)    (offering  him  a  position  as  '■ — 

at ). 

Specification:  In  that  did,  at  ,  on  or  about  the  

day  of  ,  191 — ,  knowingly  assist  to  desert  the  service  of 

the    United    States    (by    supplying   him   with    a    railroad    ticket   from 

to   )    ( )    he,    the    said   ,    then    well    knowing 

that  the  said  intended  to  use  the   (railroad  ticket)    ( )   so 

supplied  him  in  furtherance  of  his  plans  to  desert. 

CHARGE:    Violation  of  the  61st  Article  of  War. 

Specification:   In  that  did,  at  ,  without  proper  leave, 

absent   himself   from  his   from  about  ,   191 — ,   to  about 

,.191- 

Specification:  In  that  did,  at  ,  on  or  about  the  

day  of  ,  191 — ,  fail  to  repair  at  the  fixed  time  to  the  properly 

appointed  place  (of  assembly)  for  . 


Specification:   In  that  did,  at  ■ ,  on  or  about  the  ■ 

day    of   ,    191 — ,   without    proper    leave,    go    from    the    properly 

appointed    place    (of    assembly)    for    ,    after    having    repaired 

thereto  for  the  performance  of  said  duty. 

CHARGE:  Violation  of  the  62d  Article  of  War. 

Specification:   In  that  did,  at  ,  on  or  about  the  

day  of ,  191 — ,  use  (orally  and  publicly)   ( )  the  following 

(contemptuous)     (disrespectful)     (contemptuous    and     disrespectful) 

words  against  the  of  the  (United  States)   ( in  which  he 

was  then   quartered),   to  wit:   ,   or  words 

to  that  effect. 

CHARGE:     Violation  of  the  63d  Article  of  War. 

Specification:     In  that did,  at ,  on  or  about  the  

day  of  ,   191 — ,  behave  himself  with   disrespect  toward  , 

his  superior  officer,  by   (saying  to  him  , 

or  words  to  that  effect)  (contemptuously  turning  from  and  leaving 
him  while  he  was  talking  to  him  the  said  )  ( ). 

CHARGE:     Violation  of  the  65th  Article  of  War. 

Specification:     In  that  ,  having  received  a  lawful  order  from 

,  who  was   then  in  the   execution  of  his  office,  to  ,   did 

at  ,  on  or  about  the  day  of  ,  191 — ,  willfully  dis- 
obey the  same. 

Specification:     In  that  did,  at  ,  on  or  about  the  — 

day  of ,  191—,  (attempt)   (threaten)  to  (strike)   ( )  

[(in)  (on)  the ]  with  (a)   (his)  ,  while  said  was  in 

the  execution  of  his  office. 


Company  Administration  113 

Specification:    In  that did,  at ,  on  or  about  the 


day  of  ,    191 — ,   behave   in   an    (insubordinate)    (disrespectful) 

(insubordinate   and   disrespectful)    manner   toward   ,   who   was 

then  in  the  execution  of  his  office,  by  (saying  to  him ,  or  words 

to  that  effect)    ( ). 

Specification:     In  that did,  at  ,  on  or  about  the 

day   of  ,    191 — ,   willfully    (strike)    (assault)    ,   who   was 

then  in  the  execution  of  his  office,  by him  (in)  (on)  the 

with  (a)  (his)  . 

CHARGE:    Violation  of  the  73d  Article  of  War. 

Specification:     In  that did,  at ■ — ,  on  or  about  the 

day  of ,  191 — ,  [without  proper  authority  release]  [through  (de- 
sign)   (neglect)    (suffer)]  ,  a  prisoner  duly  committed   to  his 

charge  to  escape. 

CHARGE:    Violation  of  the  83d  Article  of  War. 

Specification:     In  that  did,  at ,  on  or  about  the  

day  of  ,  191 — ,    (through  neglect)    (willfully)    suffer  ,  of 

the    value    of    $ ,    military    property    belonging    to    the    United 

States,  to  be  (lost)  (spoiled  by )  (damaged  by )  [wrong- 
fully disposed  of  by  (sale  to  )  ( ).] 

CHARGE:     Violation  of  the  84th  Article  of  War. 

Specification:     In  that did,  at ,  on  or  about  the  

day  of  ,  191 — ,   [(through  neglect)    (willfully)   injure  by ] 

(lose)  ,  of  the  value  of  $ ,  issued  for  use  in  the  military 

service  of  the  United  States. 

Specification:     In  that did,  at  ,  on  or  about  the  

day  of  ,  191 — ,  (unlawfully  sell  to  )   (wrongfully  dispose 

of  by  )  of  the  value  of  $ ,  issued  for  use  in  the 

military  service  of  the  United  States. 

CHARGE:    Violation  of  the  85th  Article  of  War. 

Specification:     In  that  was,   (in  time  of  war),  found  drunk 

while  on   dut)'  as  ,  at  ,  on  or  about  the  day  of 

,  191-. 

CHARGE:    Violation  of  the  86th  Article  of  War. 

Specification:      In    that   ,   being   on   guard   and   posted   as   a 

sentinel  (in  time  of  war),  at  ,  on  or  about  the  day  of 

,  191 — ,  was  found  sleeping  on  his  post. 

Specification:      In   that  ,   being   on    guard   and   posted   as   a 

sentinel   (in  time  of  war)   at  ,  on  or  about  the  day  of 

,  191 — ,  left  his  post  before  he  was  regularly  relieved. 

CHARGE:  Violation  of  the  96th  Article  of  War. 

Specification:   In  that  ,  being  on  guard  as  a  ,  did,  at 

on  or  about  the day  of — ,  19 — ,  abandon  his  guard. 


(Note. — This  form  will  be  used  only  in  case  where  absence  from 
guard  is  coupled  with  an  intent  not  to  return  during  the  tour 
of  duty.  Ordinary  absence  from  guard  duty  will  be  charged 
under  A.  W.  61.) 

Specification:  In  that  did,  at  ,  on  or  about  the  

day   of  ,    19 — ,    [kick   a   public    (horse)    ( )    in   the   belly] 

( ). 


114  Company  Administration 

Specification:      In    that    ,    a    (sentinel)    (overseer)    ( ), 

being  in  charge  of  prisoners,  did,  at  ,  on  or  about  the  

day  of ,  19 — ,  allow ,  a  prisoner  under  his  charge,  to  (go 

to  (enter)  (go  to  and  enter)  an  unauthorized  place,  to  wit:  . 

Specification:     In  that  ,  a  (sentinel)   (overseer)   ( ),  be- 
ing in  charge  of  prisoners,  did,  at ,  on  or  about  the  day 

of  ,  19 — ,  allow  ,  a  prisoner  under  his  charge,  to   (hold 

unauthorized  conversation  with  )    (loiter)    (neglect  his  task  by 

)    (obtain  )    ( ). 

Specification:     In  that  ,  a  (sentinel)   (overseer)   ( ),  be- 
ing in  charge  of  prisoners  and  having  received  a  lawful  order  from 

,  to  require  a  prisoner  un'der  his  charge  to ,  did,  at , 

on  or  about  the day  of ,  19 — ,  fail  to  obey  the  same. 

Specification:  In  that  did,  at  ,  on  or  about  the  

day  of ,  19 — ,  without  authority,  appear  in  civilian  clothing. 

Specification:  In  that  did,  at  ,  on  or  about  the  

day  of ,  19 — ,  appear  (at)  (on)  (without  his )  (with 

his  not  buttoned)    (in  an  unclean  )    ( ). 

Specification:  In  that  did,  at  ,  on  or  about  the  

day  of ,  19 — ,  attempt  to  (strike)   ( )  (in)   (on)  the 

•  with  . 

(Note. — For  assaults  upon  officers  and  non-commissioned  offi- 
cers amounting  to  felonies  see  A.  W.  93.) 

Specification:     In  that  did,  at ,  on  or  about  the 

day  of ,  19 — ,  (strike)  ( )  (in)  (on)  the with 


Specification:  In  that  did  at  (on  or  about  the  

day  of ,  19 — ),  (between  and  ),  with  the  intention 

of  evading  his  (duty)  ( )  as  a  (soldeir)   ( ),  feign  (illness), 

(disability),    (insanity),   ( ). 

Specification:     In  that did,  at ,  on  or  about  the  

day  of ,  19 —  (attempt  to),  (threaten  to)  (strike)  ( )  , 

a   sentinel   in   the   execution    of    his    duty,    [(in)    (on)    the  ] 

with  . 

Specification:  In  thai  did,  at  ,  on  or  about  the  

day  of  ,  19 — ,  strike  ( )  ,  a  sentinel  in  the  execution 

of  his  duty,   (in)   (on)   the  with  . 

Specification:    In    that  — '■ ,    a   prisoner   in    confinement   serving 

sentence  in  the  post  guardhouse,  ( ),  did,  at  ,  on  or  about 

the  day  of  ,   19 — ,   (escape)    (attempt  to  escape)   from 

such  confinement. 

Specification:    In    that   -,    a    prisoner,    did,    at   ,    on    or 

about  the  day  of  ,  19 — ,  use  the  following  disrespectful 

language  to  ,  a  sentinel  in  the  execution  of  his  duty:  " ," 

or  words  to  that  effect. 

Specification:   In  that  ,  having  been  restricted  to  the  limits 

of  ,  did,  at  ,  on  or  about  the  day  of  ,  19 — , 

break  the  same  by  going  to  . 

Specification:  In  that  did,  at  ,  on  or  about  the  •; 

day  of ,  19 — ,  unlawfully  carry  a  concealed  weapon,  viz,  a . 


Company  Administration                                    115 
Specification:  in  that ,  did,  at  ,  on  or  about  the  


day  of ,  19 — ,  (urinate)  (defecate)  ( )  (on  the  floor  of  the 

squad  room)   ( ), 

Specification:  In  that  did,  at  ,  on  or  about  the  

day  of ,  19 — ,  willfully  and  unlawfully  [(conceal)  (remove)  (mu- 
tilate) (obliterate)  (destroy)]  [attempt  to  (conceal)  (remove)  (muti- 
late) (obliterate)  (destroy)]  [take  and  carry  away  with  intent  to 
(conceal)  (remove)  (mutilate)  (obliterate)  (destroy)  (steal)]  a  public 

record,  to  wit:  (the  descriptive  list  of )  ( ). 

Specification:  In  that ,  a  prisoner  in  confinement  in  the  post 

guard  house,   ( ),  did,  at  ,  on  or  about  the  day  of 

,  19 — ,  conspire  with and to  escape  from  such  con- 
finement.    (For  joint  charge  see  par.  69.) 

Specification:  In  that  did,  at  ,  on  or  about  the  

day   of  ,    19 — ,   wilfully   destroy   ,   value   about   $ , 

property  of  the  United  States. 

Specification:  In  that  did,  at  ,  on  or  about  the  

day  of  ,  19 — ,  through  carelessness,  discharge  a  (service  rifle) 

( )  in  his  (squad  room)  (in  his  tent)  ( ). 

Specification:     In  that ,  having  received  a  lawful  order  from 

,  a  sentinel  in  the  execution  of  his  duty,  to ,  did,  at , 

on  or  about  the day  of ,  191 — ,  (fail  to  obey)  (willfully 

disobey)  the  same. 

Specification:  In    that was,  at ,  on  or  about  the — 

day  of  ,  19 — ,   (drunk)    (disorderly)    (drunk  and  disorderly)   in 

(camp)    (post)    (quarters)    ( ). 

Specification :  In  that was,  at ,  on  or  about  the 

day  of  ,   19 — ,   (drunk)    (disorderly)    (drunk  and  disorderly)   in 

uniform  and  did  thereby  bring  discredit  upon  the  military  service. 

Specification:    In    that   ,    a    sentinel    ( )    in    charge    of 

prisoners,  did,  at  ,  on  or  about  the  day  of  ,  19 — , 

drink  intoxicating  liquor  with  ,  a  prisoner  under  his  charge. 

Specification:    In    that   \    a   prisoner,    was,   at   ,    on    or 

about  the  day  of ,  19 — ,  found  drunk. 

Specification:  In  that  ,  having  received  a  lawful  order  from 

to ,  the  said  being  in  the  execution  of  his  office, 

did,  at ,  on  or  about  the day  of ,  19 — ,  fail  to  obey 

the  same. 

Specification:  In  that did,  at  ,  on  or  about  the  

day  of ,  19 — ,  violate  (standing  orders)  (regulations)  of  

by  — . 

Specification:  In  that  did,  at  ,  on  or  about  the  

day  of  ,  19 — ,  wrongfully  use  ,  a  narcotic  drug. 

Specification:  In  that  ,  being  indebted  to  in  the  sum 

of   $ •,   which    amount   became    due   and    payable    (on)    (about) 

,   did,  at  ,   on   or  about  the  day  of  ,    19 — , 

without  due  cause,  fail  and  neglect  to  pay  said  debt,  notwithstanding 

the  fact  that  he  had  been  repeatedly  requested  by  the  said  

to  pay  the  amount  thereof,  thereby  bringing  discredit  upon  the  mili- 
tary service. 


116  Company  Administration 

Specification:  In  that  ,  having  been  directed  to  report  for 

prophylactic  treatment  at  (the  post  hospital)  ( )  did,  at  , 

on  or  about  the day  of ,  19 — ,  fail  to  report  as  directed. 

Specification:  In  that  did,  at ,  on  or  about  the  

day  of  ,  19 — ,  with  intent  to  deceive  ,  officially  (report) 

(state)   to  the  said  ,  that  ,  which   (report)    (statement) 

was  (known  by  the  said  to  be  untrue)   (believed  by  the  said 

to  be  untrue)  (made  by  the  said  with  disregard  of  a 

knowledge  of  the  facts)   (made  by  the  said  as  true  when  he 

did  not  know  it  to  be  true)  in  that . 

Specification:  In  that  ,   (having)   (did  on  the  day  of 

19 — ),  in  a   (trial  by  court-martial  of  )    (deposition  for 


use  in  a  trial  by  court-martial  of )   ( )   (taken)   (take)  an 

oath,  before  a  competent  (tribunal)  (officer)  (person)  that  [(he 
would  testify)   (declare)    (depose)    (certify)    (truly)]    [a  (declaration) 

(deposition)   (certificate)    ( )   subscribed  by  him  was  true]   did, 

at ,  on  or  about  the  day  of  ,  19 — ,  wilfully  and 

contrary  to  such  oath,  (state)  (subscribe  a  statement)  in  substance 
that  ,  which  (statement)  (declaration)  (deposition)  (certifi- 
cate)  ( )  he  did  not  then  believe  to  be  true. 

[Note:  For  charging  perjury  see  Specification  No.   101.] 

Specification:  In  that did,  at  ,  on  or  about  the  

day  of  ,  19 — ,  with  intent  to  defraud,  feloniously  forge   (in  its 

entirety)     [by    (altering    )    (erasing   )    (adding   )] 

a  certain  (check)   ( )  in  the  following  words  and  figures . 

Specification:  In  that  (Sergeant)   (Corporal)  did,  at  , 

on  or  about  the  day   of  ,   19 — ,   gamble   with   Privates 

and  . 

Specification:  In  that  did,  at  ,  on  or  about  the  

day  of ,  19 — ,  gamble  in  quarters,  in  violation  of  orders. 

Specification:  In  that  did,  at  ,  on  or  about  the  


day  of ,  19 — ,  While  (at  a  barrack  window)   ( )   indecently 

expose  to  public  view  his  ( ). 

Specification:  In  that (for  and  in  behalf  of  one )  did, 

at  ,  on  or  about  the day  of ,  19 — ,  loan  to  

under  an   agreement  whereby   he,   the   said  ,   was   to 


receive  for  the  use  of  said  money  for  (months)    (days)    (in- 
terest at  the  rate  of per  cent  per  (annum)   (month)   (the  sum 

of  $ ),   thereby    (demanding)    (receiving)    (demanding   and    re- 
ceiving)  an  usurious  rate  of  interest  for  said  loan. 

Specification:    In   that  ,   while   posted   as   a   sentinel,   did,   at 

,  on  or  about  the  day  of — ,  19 — ,  loiter  on  his  post. 


Specification:  In  that  ,  with  intent  to  defraud,  did,  at 


on   or  about  the  day  of  ,    19 — ,   unlawfully  pretend   to 

that  ,  well  knowing  that  said  pretenses  were  false  and 

by  means  thereof  did  fraudulently  obtain  from  the  said  (the 

sum  of  $ )   (merchandise  of  the  value  of  $ )   ( ). 

Specification:  In  that  ,  while  suffering  (with)   (from)  , 

did,  at  ,  on  or  about  the  day  of  ,  19 — ,  refuse  to 

submit   to   the    (dental   or   medical   treatment)    (surgical    operation^ 


Company  Administration  117 

prescribed  by ,  the  attending  (dental)  surgeon  for  the  (disease) 

(injury),  the  said  (treatment)  (operation)  consisting  in  ,  being 

necessary  and  being  without  appreciable  risk  to  his  life. 

Specification:  In  that  did,  at  — ,  on  or  about  the  

day  of ,  19 — ,  willfully  maim  himself  in  the by  (shooting 

himself  with  ( ),   thereby  unfitting  himself  for  the   full 

performance  of  military   service. 

Specification:   In  that  ,  while  posted   as  a  sentinel,  did,  at 

,  on  or  about  the  day  of  ,  19 — ,  sit  down  on  his 


post. 


Specification:  In  that  did,  at  ,  on  or  about  the 

day  of ,  19 — ,  commit  sodomy  upon  the  person  of  one  — 


[Note:  If  the  acts  alleged  do  not  amount  to  sodomy  as  defined  in 
par.  443,  the  acts  committed  will  be  accurately  described  in  the 
specification.] 

Specification:  In  that  did,  at  ,  on  or  about  the  


day  of ,  19 — ,  while  accompanying  his  organization  on  (a  prac- 
tice march)   (maneuvers)  straggle. 

Specification-  In  that  ,  knowing  that  would  corruptly 

and  willfully  (give  false  testimony)   (make  a  false  declaration,  etc.), 

did,  at  ,  on  or  about  the  day  of  ,   19 — ,  procure 

the  said  to  commit  perjury,  by  inducing  him,  the  said  , 

to  take  an  oath  before  a  competent  (tribunal)   (officer)   (person)  in  a 

(trial   by   court-martial   of  )    that    [he,   the   said  ,  would 

(testify)  (declare)  (depose)  (certify)  truly]  a  (declaration)  (deposi- 
tion) (certificate)  subscribed  by  him  was  true]  and,  wilfully,  corrupt- 
ly and  contrary  to  such  oath,  to  (testify)  (declare)  (depose)  (cer- 
tify) as  follows: ,  which  (testimony)  (declaration,  depo- 
sition, etc.)   was  false,   was   (material)    (a  material  matter)   and  was 

known  by  the  said  and  the  said  to  be  false.     (C.  M. 

C  M.,  No.  1.) 

Specification:  In  that  did,  at  ,  on  ,  with  intent 

to    defraud,    feloniously   utter   to   as   true    a   certain    (written 

instrument)    ( ),   in  the  following  words  and  figures,  "— ," 

the   said  well   knowing   that   the   said    (instrument)    ( ) 

was  forged. 

Specification:  In  that  ,  a  prisoner  on  parole,  did,  at  , 

on    or   about   the  day   of   — — ,    19 — ,    break   his   parole   by 


Specification:  In  that  did,  at  ■ — ,  on  or  about  the 


day  of ,  19 — ,  with  intent  to  (maim)  (disfigure)  ,  willfully 

and  feloniously   [(cut)   (bite)    ( )   the   (nose)    (ear)    ( ),  of] 

[(throw)  (pour)  corrosive  acid  ( )  upon]  the  said  .     (For 

mayhem,  see  Specification  No.  100.) 


118 


Company  Administration 
Maximum  Punishments 


Punishments. 

i 

1 

Offenses, 

Dis- 
honor- 
able dis- 
charge, 
forfeiture 
OfaU 

^aTw"-" 

ancesdue 

and  to 

become 

due. 

Confinement  at  hard 
labor. 

For- 
felture 
of  two- 
thirds 
pay  per 
month. 

For- 
feiture 
of  pay 

Years. 

Months. 

Days. 

Months. 

Days.. 

S4 

Enlistment,  fraudulent: 

Procured  by  means  of  willful  misrepre- 
sentation or  concealment  of  a  fact  in 
regard  to  a  prior  enlistment  or  dis- 
clSirge,  or  in  regard  to  a  conviction 
of  a  civil  or  military  offense,  or  in 
regard  to  imprisonment  under  sen- 
tence of  a  court. 

Yes 

Yes 

1 

6 
6 

K 

Attempting  to  desert: 

After  not  more  than  six  months  in 

service. 
Af  tar  more  than  six  months  in  service. . . 
In  the  execution  of  a  conspiracy  or  in 
the  presence  of  an  unlawful  assem- 
blage which  the  troops  may  be  oppos- 
ing. 
Desertion: 

Terminated  by  apprehension— 

Not  more  than  6  months  in  service 

at  time  of  desertion. 
More  than  6  months  In  service  at 
time  of  desertion. 
Terminated  by  surrender — 

After  absence  of  not  more  than  30 

days. 
After  absence  of  more  than  30  days . . 
In  the  execution  of  a  conspiracy  or  in 
the  presence  of  an  unlawful  assem- 
blage which  the  troops  may  be  oppos- 
ing. 

Yes 

Yes 

Yes..... 

Yes....; 
Yes 

Yes 

Yes 

Yes 

1 
3 

li 
2i 

1- 

I' 

■ 

■ 

CS 

6 

6 

Assisting  knowingly,  or  persuading  another 

Yes 

1 

3 

ei 

Absence  without  leave- 

From  command,  quarters,  station,  or 
camp — 
For  not  more  than  30  days,  for  each 
day  or  fraction  of  a  day  of  absence. 

2 

Yes 

« 

From  guard- 

15 

3 

3 

Failing  to  repair  at  the  fixed  time  to  the 
properly  appointed  place  of  assembly  for, 
or  place  for: 

i 

Drill                    

3 

2 

2 

Review •  • 

March '. -- 

Reveille  or  retreat  roll  call .- 

i 

Company  Administration 
Maximum  Punishments 


119 


1 

Punishments. 

i 

Ofl^nsts, 

Dis- 
honor- 
able dis- 

charge, 
forfeiture 

of  all 
pay  and 
allow- 
ances due 
and  to 
become 
due. 

Confinement  at  hard 
labor. 

For- 
feiture 
of  two- 
thirds 
pay  per 
month. 

For- 
feitur» 
of  pay. 

■  i 

Years. 

Months. 

Days. 

Months. 

Days. 

et 

Leaving  without  permission  the  properly 
appointed  place  of  assembly  for,  or  place 
for: 

Drm ^ 

Gallery  practice.. .....i... 

Inspection.. » ... 

s 

Instruction - - 

■ 

School. .....' '. 

Stable  duty. ; 

Target  practice 

2 

91 

Using  contemptuous  or  disrespectful.words 
«amst  the  President,  Vice  President,  etc. 

Behaving  with  disrespect  toward  his  supe- 
rior officer. 

Attempting  to  strike  or  attempting  other- 
wise to  assault  a  nonoommissioned  officer 
In  the  execution  of  his  office. 

Behaving  in  an  insubordinate  or  disrespect- 
ful manner  toward  a  noncommissioned 
officer  in  the  execution  of  his  office. 

Disobedience,  wil  Iful ,  of  the  lawful  order  of  a 
noncommissioned  officer  in  the  execution 
of  his  office. 

Striking  or  otherwise  assaiilting  a  noncom- 
missioned officer  In  the  execution  of  his 
office. 

Threatening  to  strike  or  otherwise  assault, 
or  using  other  threatening  language  toward 

of  his  office. 

missioned  officer  in  the  execution  of  his 
office. 

Drawing  a  weapon  upon  a  noncommis- 
sioned officer  quelling  a  quarrel,  fray,  or 
disorder. 

Eefusing  to  obey  a  noncommlssiened  officer 
quelling  a  quarrel,  fray,  or  disorder. 

Thrcatenmg    a    noncommissioned    officer 
quelltag  a  quarrel,  fray,  or  disorder. . .  — 

Yes 

1 

tn 

6 
« 

2 

6 

6 
6 

2 

6 

ffi 

Yes.,... 

1 

i 
2 

4 

2 

M 

Yes 

Yes 

a 

6 

1 

M 

Yes 

Yes 

Yes 

1 

1 

1 

71 

Releasing,   without   proper   authority,   a 
prisoner  committed  to  his  charge 

to  escape: 

6 
3 

e 

6 

3 
6 

83 

Buffeting,  through  neglect,  military  prop- 
erty to  be  damaged.  lost,  spoflea,  or 

$20. 
Of  a  value  of  more  than  $50 

Yes 

1 

120 


Company  Administration 
Maximum  Punishments 


Oftenses. 

Punishments. 

o 

Dis- 
honor- 
able dis- 
charge, 
forfeiture 

of  all 
pay  and 
allow- 
ances dHe 
and  to 
become 

due. 

Confinement  at  hard 
labor. 

For- 
feiture 
of  two- 
thirds 
pay  per 
month. 

For- 
feiture 
of  pay. 

•< 

Years. 

Months. 

Days. 

Months. 

Days. 

83 

Suffering,  willfully,  military  property  to  be 
damaged,  lost,  spoiled,  or  wrongfully  dis- 
posed of: 

6 
6 

6 

Of  a  value  of  tSO  or  less  and  more  than 

J20. 
Of  a  value  of  more  than  $50 

Yes 

Yes 

2 

84 

Injuring  or  losing,  through  neglect,  horse, 
arms,  ammimition,  accouterments,  equip- 
ment, clothing,  or  other  property  issued 
for  use  in  the  military  service,  or  items 
belonging  to  two  or  more  of  said  classes: 

3 

6 

3 
6 

Of  a  value  of  $50  or  less  and  more  than 

$20. 
Of  a  value  of  more  than  $50 

..  ....•• 

Yes 

1 

Injuring  or  losing,  willfully,  horse^  arms, 
rjnmunition,  accouterments,  equipment, 
clothing,  or  other  property  issued  for  use 
in  the  military  service,  or  items  belonging 
to  two  or  more  of  said  classes: 

6 
6 

6 

Of  a  value  of  $50  or  less  and  more  than 
$20. 

Yes 

Yes 

Yes 

2 

Selling  or  otherwise  wrongfully  disposing  of 
horse,  arms,  ammunition,  accouterments, 
equipment,  clothing,  or  other  property 
issued  for  use  in  the  military  service,  or 
items  belonging  to  two  or  more  of  said 
classes: 
Of  a  value  of  $20  or  less 

6 

Of  a  value  of  $50  or  less  and  more  than  $20 
Of  a  value  of  more  than  $50 

Yes 

Yes 

1 
6 

85 

Found  drunk: 

At  formation  for  or  at^ 

Drill 

Fatigue 

Inspection 

20 

Instruction — 

School 

Stable  duty 

5 

6 

6 

On  duty  as- 

20 

Noncommissioned  officer  in  charge 

of  quarters. 
Saddler 

V'agoner 

Company  Administration 
Maximum  Punishments 


121 


Offenses. 

Punishments. 

*o 

Dis- 
honor- 
able dis- 
charge, 
forfeiture 

ofaU 
pay  and 
allow- 
ances due 
and  to 
become 
due. 

Conltoement  at  hard 
labor. 

For- 
feiture 
of  two- 
thirds 
pay  per 
month. 

For- 
feiture 
of  pay. 

< 

Years. 

Months. 

Days. 

Months. 

Days. 

86 

Yes 

6 

1 

3 

Leaving  before  regularly  relieved  from  or 

sleeping  on  post,  sentinel. 
Using  a  provoking  or  reproachful  speech  or 

gesture  to  another. 

Yes 

1 

90 

3 

01 

Yes 

Yes..... 
Yes 

Yes 

Yes 

Yes 

20 

S 
10 

20 
10 

Assault: 

With  intent  to  commit  any  felony  ex- 
cept murder  or  rape. 
With  Intent  to  commit  murder  or  rape. . 

Embezzloment  or  larceny: 

Of  property  of  a  value  of  $20  or  leSs 

Of  property  of  a  value  of  $60  or  less,  and 
more  than  $20. 

Of  property  of  a  value  of  more  than  $50. . . 
Manslaughter; 

Involuntary,  in  the  commission  of  an  un- 
lawful act  not  amounting  to  a  felony, 
or  in  the  commission  of  a  lawful  act 
which  might  produce  death,  in  an  un- 
lawful manner,  or  without  due  cau- 
tion or  circum^ection. 

Voluntary,  upon  a  sudden  quarrel  or 
heat  of  passion. 

6 

Yes 

Yes 

Yes.,... 

Yes 

Yes 

Yes:.... 
Yes 

Yes 

Yes 

1 
6 
3 

10 

5 
10 
5 

1 
5 

5    

94 

Forging  or  counterfeiting  a  signature,  mak- 
ing a  false  oath,  and  offenses  related  to 
either  of  these. 
Other  cases: 

When  the  amount  involved  is  $50  or  less . 
When  the  amount  involved  is  more  than 
$50. 

9A 

6 
3 
3 

6 
3 
3 

Allowing  a  prisoner  to  receive  or  obtain 

intoxicating  liquor. 
Appearing    in   civilian   clothing   without 

authority. 
Appearing  in  unclean  uniform,  or  not  in 

prescribed  uniform,  or  in  uniform  worn 

otherwise  than  in  manner  prescribed. 

10 

1 

3 
6 
6 

e 

1 

1 

3 
3 

1 

3 
6 

Attempting  to  escape  from  confinement... . 

Attempting  to  strike  or  attempting  other- 
wise to  assult  a  sentinel  in  the  execution 
of  his  duty. 

Behaving  in  an  Insubordinate  or  dlsrespect- 

tion  of  his  duty. 
Breach  of  restriction  (other  than  quarantine) 
to  command,  quarters, station,  or  camp. 

Yes 

6 

1 

1 

3 
3 

Concealing,  destroying,  mutilating,  obliter- 
ating, or  removing  willfullyand  unlawfully 
a  public  record,  or  taking  and  carrying 
away  a  public  record  with  intent  to  con- 
ceal. destroy,mutilate,  obliterate,  remove, 
or  steal  the  same. 

Conspiring  to  escape  from  confinement 

Destroying,  willfully ,  public  property: 

Yes 

Yes... 

3 

« 

0 

Yes... 

Of  a  value  of  $50  or  less,  and  more  than 

S20. 
Of  a  valoe  of  more  than  $50 

Yes 

Yes 

1 
5 

122 


Company  Administration 
Maximum  Punishments 


OSensoj. 


Punishments^ 


Dis- 
honor- 
able dis- 
charge, 
forfeiture 

of  all 
pay  and 
aflow- 
ances  due 
and  to 
become 
due. 


Confinement  at  baid/ 
labor. 


Years.    Months.    Days, 


For- 
feiture 
of  two- 
thirds 
pay  per 
month. 


Monttis. 


For- 
feiture 
of  pay. 


Days. 


Discharging,  througlfcarelessness,  a  firearm . 
Disobedience,  willful,  of  the  lawful  order  of 

a  sentinel  in  the  execution  of  his  duty. 
Disorderly  in  command,  quarters,  station, 

or  camp. 
Disorderly  under  such  circumstances  as  to 
•  bring  discredit  upon  the  military  service. 

Drinking  liquor  with  prisoner 

Drunk  and  disorderly  in  command,  quar- 
ters, station,  or  camp. 
Drunk  and  disorderly  under  such  circum- 
stances as  to  bring  discredit  upon  the 
military  service. 
Drunk  In  command,  quarters,  station  or 

camp. 
Drunk  imder  such  circumstances  as  to  bring 
discredit  upon  the  military  service. 

Drunk,  prisoner  found 

Falling  to  obey  a  lawful  order: 

era  supenor  officer 

Of  a  noncommissioned  oflScer 

Of  a  sentinel 

Failing  to  pay  a  just  debt  under  such  cir- 
cumstances as  to  bring  discredit  upon  the 
military  service. 
False  official  report  or  statement  knowingly 
made: 

By  a  noncommissioned  officer 

By  any  other  soldier 

False  swearing 

Forgery 

Oambung: 

By  a  noncommissioned  officer  with  a  pei^ 

son  of  lower  military  rank  or  grade. 
In  command,  quarters,  station  or  camp 
in  violation  ol  orders. 

Indecent  exposure  of  person 

Introducing  a  habit-forming  narcotic  drug 
into  command,  quarters,  station  or  camp : 

For  sale 

All  other  cases 

Introducing  Intoxicating  liquor  into  com- 
mand, quarters,  station  or  camp: 

Forsaler;-. 

All  other  cases 

Loaning  money,  either  as  principal  or  agent, 
at  an  usurious  rate  of  interest  to  another 
in  the  military  service. 
Loitering  or  sitting  down  on  duty  by  senti- 
nel. 
Obtaining  money  or  other  property  under 
false  pretenses: 
When  the  amount  obtained  Is  $20  or  less. 
When  the  amount  obtained  Is  <50  or  less 

and  more  than  $20. 
Wben  the  amount  obtained  Is  more  than 
$50, 
Kefusing  to  submit  to  medical  or  dental 

treatment. 
Refusing  to  submit  to  a  surgical  operation . . 
Sodomy  and  other  unnatural  crimes 


Yes. 


IS 


Yes. 


Yes. 


Yes. 
Yes. 


Yes. 

Y«8. 


Yes. 
Yes. 


Yes. 
Yes. 


Yes. 
Yes. 


Strilung  or  otherwise  assaulting  a  sentinel 

in  the  execution  of  his  duty. 

Subornation  of  perjury 

Threatening  to  strike  or  otherwise  assault 

or    using    other    threatening    language 

toward  a  sentinel  In  the  execution  of  his 

duty. 


Yes. 
Yes. 


Company  Administration 
Maximum  Punishments 


123 


Oflteses. 

Piihishmeats. 

i 

Dis- 
honor- 
able di9- 
charge, 
forfeiture 

of  all 
pay  and 
allow- 
ances due 
and  to 
become 
due. 

Confinement  tttjiard    - 
labor. 

For- 
friture 
of  two- 
thirds 
pay  per 
month. 

For- 
feiture 
of  pay. 

Years. 

Uonths. 

Bays. 

Months.' 

Days. 

on 

Unclean    acoouterment,    arm,    dothlng, 
equipment,  or  other  militaiy  property, 
Ibund  with. 

Using  msulting  language  toward  a  sentinel 
in  the  execution  of  his  duty. 

1 
3 

1 
3 

Yes..... 

fi 

Violation  of  condition  Of  parole  by  general 
prisoner. 

3 

ABTICLt:  It. 
EQUIVALENTS. 

Section  1.  Subject  to  the  limitations  set  forth  elsewhere  in  this  order,  sub- 
stitutions for  punishments  specified  in  Article  I  thereof  are  authorized  at  the 
discretion  of  the  court,  at  the  rates  indicated  in  the  following  table  of 
equivalents : 


Forfeiture. 

Confinement 
at  hard  labor. 

Detention. 

Hard  labor- 
without  con- 
finement. 

1  day's  pay... 

li  days' pay... 

1|  days. 

FORMS   FOR   SENTENCES. 

A  sentence  adjudged  by  a  court-martial  will,  in  a  proper  case,  be 
expressed  substantially  in  one  or  another  of  the  forms  following. 
When  desirable,  in  a  proper  case,  two  or  more  of  the  forms  may  be 
combined. 

1.  To  have  his  pay  for  days   detained. 

2.  To  have  two-thirds  (or  other  fraction)  of  his  pay  per  month 
for  — = months  detained. 

3.  To  forfeit  days'  pay. 

4.  To  forfeit  two-thirds  (or  other  fraction)  of  his  pay  per  monik 
for  months. 

5.  To  perform  hard  labor  for  days   (or  months). 

6.  To  be  confined  at  hard  I.^bor  for days  (or  months). 

7.  To  be  confined  at  hard  labor,  at  such  place  as  the  reviewing 
authority  may  direct,  for  days  (or  months  or  years). 

8.  To  be  confined  at  hard  labor,  at  such  place  as  the  reviewing 


124  Company  Administration 

authority  may  direct,  for  —     ■■   months  and  to  forfeit  two-third*  (or 
other  fraction)  of  his  pay  per  month  for  a  like  period. 

9.  To  be  dishonorably  discharged  the  service  and  to  forfeit  all 
pay  and  allowances  due  or  to  become  due. 

10.  To  be  dishonorably  discharged  the  service,  to  forfeit  all  pay 
and  allowances  due  or  to  become  due,  and  to  be  confined  at  hard 

labor,  at  such  place  as  the  reviewing  authority  may  direct,  for 

days   (or  months  or  years).     (C.  M.  C.  M.,  No.  1.) 

11.  To  be  reduced  to  the  ranks. 

DISCIPLINARY  POWER  OF  COMMANDING  OFFICER. 

Authority  for. — ^While  courts-martial  are  the  judicial  machinery 
provided  by  law  for  the  trial  of  military  oflfenses,  the  law  also  recog- 
nizes that  the  legal  power  of  command,  when  wisely  and  justly 
exercised  to  that  end,  is  a  powerful  agency  for  the  maintenance  of 
discipline  Courts-martial  and  the  disciplinary  powers  of  commanding 
officers  have  their  respective  fields  in  which  they  most  effectually 
function.  The  tendency,  however,  is  to  resort  unnecessarily  to  courts- 
martial.  To  invoke  court-martial  jurisdiction  rather  than  to  exercise 
this  power  of  command  in  matters  to  which  it  is  peculiarly  applicable 
and  effective,  is  to  choose  the  wrong  instrument,  disturb  unnecessa- 
rily military  functions,  injure  rather  than  maintain  discipline,  and  fail 
to  exercise  an  authority  the  use  of  which  develops  and  increases  the 
capacity  for  command. 

Legal  sanction  is  now  given  to  the  exercise  of  such  disciplinary 
power  by  the  following  article  of  war: 

"Art.  104.  Under  such  regulations  as  the  President  may  prescribe, 
and  which  he  may  from  time  to  time  revoke,  alter,  or  add  to,  the  com- 
manding officer  of  any  detachment,  company,  or  higher  command 
may,  for  minor  offenses  not  denied  by  the  accused,  impose  discipli- 
nary punishments  upon  persons  of  his  command  without  the  interven- 
tion of  a  court-martial,  unless  the  accused  demands  trial  by  court- 
martial. 

"The  disciplinary  punishments  authorized  by  this  article  may  include 
admonition,  reprimand,  withholding  of  privileges,  extra  fatigue,  and 
restriction  to  certain  specified  limits,  but  shall  not  include  forfeiture 
of  pay  or  confinement  under  guard.  A  person  punished  under  author- 
ity of  this  article  who  deems  his  punishment  unjust  or  disproportion- 
ate to  the  offense  may,  through  the  proper  channel,  appeal  to  the  next 
superior  authority,  but  may  in  the  meantime  be  required  to  undergo 
the  punishment  adjudged.  The  commanding  officer  who  imposes  the 
punishment,  his  successor  in  command,  and  superior  authority  shall 
have  power  to  mitigate  or  remit  any  unexecuted  portion  of  the  punish- 
ment. The  imposition  and  enforcement  of  disciplinary  punishment 
under  authority  of  this  article  for  any  act  or  omission  shall  not  be  a 
bar  to  trial  by  court-martial  for  a  crime  or  offense  growing  out  of  the 
same  act  or  omission;  but  the  fact  that  a  disciplinary  punishment  has 
been  enforced  may  be  shown  by  the  accused  upon  trial,  and  when  so 
shown  shall  be  considered  in  determining  the  measure  of  punishment 
to  be  adjudged  in  the  event  of  a  finding  of  guilty." 


Company  Administration  125 

While  commanding  officers  should  always  use  their  utmost  influ- 
ence to  prevent  breaches  of  discipline  and  compose  conditions  likely 
to  give  rise  to  such  breaches,  they  should  also  impose  and  enforce  the 
disciplinary  punishment  authorized  by  the  above  article.  This  au- 
thority, involving  the  power,  judgment  and  discretion  of  the  com- 
mander, can  not  be  delegated  to  or  in  any  manner  participated  in  by 
others,  but  must  be  exercised  by  the  commander  upon  his  own  judg- 
ment and  in  strict  compliance  with  the  article  and  the  regulations  pre- 
scribed by  the  President  pursuant  thereto.  Accordingly,  the  com- 
manding officer  of  a  detachment,  company,  or  higher  command  will 
usually  dispose  of,  and  may  award  disciplinary  punishment  for,  any 
offense  committed  by  any  enlisted  man  of  his  command  which  would 
ordinarily  be  disposed  of  by  summary  court-martial,  when  the  accused 
does  not  deny  that  he  committed  the  offense  and  does  not  demand 
trial  by  court-martial  before  the  commanding  officer  has  made  and 
announced  his  decision  in  the  case. 

Record  of  Punishment.* — For  each  punishment  awarded  the  com- 
mander will  cause  a  brief  record  to  be  made  showing — 

(a)  Name  of  accused. 

(b)  Brief  statement  of  offense,  including  time  and  place. 

(c)  Statement  as  to  whether  or  not  accused  demanded  trial  by 
court-martial.  To  be  effective  such  demand  must  be  made  before 
award  of  punishment  by  commanding  officer. 

(d)  Disposition  of  case,  with  date  and  punishment  awarded,  if  any. 

(e)  Whether  or  not  appeal  was  made  to  higher  authority. 

(f)  Decision  of  higher  authority  on  appeal. 

(g)  Whether  or  not  accused  was  required  to  serve  punishment 
pending  appeal. 

Appeals. — If  an  appeal  is  made  to  the  next  superior  authority  it 
shall  be  in  writing  through  the  immediate  commander  awarding  the 
punishment  or  his  successor,  who  will  immediately  forward  it  to  the 
superior  with  a  copy  of  the  record.  An  appeal  shall  consist  of  a 
brief  statement  signed  by  the  accused,  giving  his  reasons  for  regard- 
ing the  punishment  as  unjust  or  disproportionate,  and  shall  be  accom- 
panied by  a  like  brief  statement  by  the  commander  in  support  of  the 
punishment  awarded.  The  superior  will,  in  passing  upon  the  appeal, 
hear  no  witnesses  and  will  consider  no  statements  other  than  those 
forwarded  with  the  appeal,  but  will  be  limited  strictly  to  the  con- 
sideration of  the  punishment  awarded.  He  will  be  reluctant  to  dis- 
turb the  award  of  punishment,  but  when  justice  clearly  requires  such 
action  he  may  modify,  set  aside,  or  even  increase  the  punishment 
awarded,  but  in  no  case  will  he  award  a  different  kind  of  punishment. 
After  having  considered  the  appeal  he  will  return  the  record  to  the 
commanding  officer  from  whom  received,  with  a  statement  of  his 
disposition  of  the  case. 

*With  a  view  to  facilitating  the  keeping  of  a  record  of  disciplinary 
punishments  administered  by  the  company  commander,  the  United 
States  Infantry  Journal,  Union  Trust  Building,  Wa&hington,  D.  C, 
has  prepared  a  special  blank  form,  which  corerB  %V9t^  phcse  of  the 
subject.    The  price  of  same  is  very  reasonable. 


CHAPTER  XVII. 

DISCHARGE 

Reference  A.  R.  139  to  158 

There  are  three  different  classes  of  discharge  certificates. 

1.  The  Honorable  Discharge  (A.  G.  O.  Form  No.  525),  which  is 
given  when  the  soldier's  service  has  been  honest  and  faithful  and  he  is 
entitled  to  re-enlistment  in  the  service. 

2.  The  Discharge  (A.  G.  O.  Form  No.  526  on  Green  paper),  which 
is  given  when  the  soldier  is  discharged  under  conditions  which  do  not 
warrant  his  re-enlistment  in  the  service. 

3.  The  Dishonorable  Discharge  (A.  G.  O.  Form  No.  527  on  Yellow 
paper),  which  is  given  when  the  soldier  is  sentenced  to  dishonorable 
discharge  by  sentence  of  a  court-martial  or  a  military  commission. 

When  a  soldier  is  to  be  discharged  the  company  commander  causes 
the  appropriate  discharge  certificate  and  final  statement  to  be  pre- 
pared. The  discharge  certificate  is  sent  to  headquarters  with  the 
morning  report  where  it  is  signed  by  the  commanding  officer  and  re- 
turned to  the  company  at  orderly  call. 

It  is  then  given  to  the  soldier,  together  with  his  final  statements. 


PRICE     LIST 

OF 

COMPANY    STATIONERY 

300  500  1000 

Copies    Copies  Copies 

Official  Envelope   2.25  3.25  5.50 

C-102  Letterheads  2.00  2.75  4.00 

D-104  Details-tomorrow  2.00  2.75  4.00 

O-106  Record  of  Discipline....     2.00  2.75  4.00 

O-108  Record  of  Clothing 2.00  2.75  4.00 

B.  F.-107  Bill  of  Fare 2.00  2.75  4.00 

Q.  M.- 100  Quartermaster 2.00  2.75  4.00 

M.  P.-105  Muster  and  Pay  Roll    3.00  4.25  6.00 

B.  C.-109  Bunk  Card 2.50  3.50  5.25 

Monthly  Date  Pay 2.00  2.75  4.00 

101  Pass  2.00  2.75  4.00 

P.  R.  101  Record  Rifle 2.00  2.75  4.00 

Information  Slip  2.00  2.75  4.00 

P.  D.  Ill-Pay  Roll  Collection..      .20  each 

Company  Order  No.  1 02  " 


Published     by 

GEORGE  U.  HARVEY  PUBLISHING  CO.,  Inc. 

109  LAFAYETTE  STREET  NEW  YORK 


126 


Company  Administration 


127 


ENLISTMENT  RECORO. 


Ncant:  .....awMry...G:J>on«lil«ea Grade:  .....Caxjfirftl 

Enlisted My..6^..>91* 191    .  at  ...J««f«rMn  .BarrftCk«,Jfc* „ 

Sereins  '" W?".* erdiilmenl  period  al  date  of  discharge 

Prior  service :  * ??.?*• „ _. _ 


Noncommissioned  officer : Ap.td .•  Qp.r;oral..Ifex..Sl«19XS 

Marksmanship,  gunner  qualification  or  rating:  t-  J?9Jt..9Hallifift9.. 

Horsemanship : _ _ ??..*. ?!?.???*?.4. 

Battles,  engagements,  skirmishes,  expeditions : ...J^J^P. „ 


Knowledge  of  any  vocation:  ....CwrEen.t«r 

Wounds  received  in  service:  ....????• 

Physical  condition  when  discharged:  ....QOQB 

Typhoid  prophylaxis  completed  **»BH?*..^P4J^?1?. 

Paratyphoid  prophylaxis  completed 

Married  or  single : .?^?8^? 

Character: .fraCELJiEOT." 

Remarks:  ! 


Signature  of  soldier: .HEP.y...axl>QIlALDSQH.. 


Wm.I...HILLARp. 

Captain  40th.  In  fan  try. 


Commanding  CoBjaRX.  ■*".. 


f  aftd  fTt**"!* '  mt  corp«  <^  dvp*rtB«nl 


«  4MM  «f  MTTiM  ia  Msh  wIMa 


f  Md  auaWr.  daM,  «*4  tnn*  •(  wHm  wmmmm**%  • 


128  Company  Administration 


^ammbU  Mmliuv^B  from  th^  l&mUh  BuUb  Armg^ 


TO  ALL  WHOM  IT  MAY  CONCERN: 

C.W  1%  to  ^^Olify,    C^y. HEMY.  G.DOmiJKPlf : 

^ l^jhiprtjl  ^^apanj  |»A"  40th.  lafantry 

t .B!®i3*»..*?mj'. .^  «?/  a  Testimonial  of  Honest  and  Faithful. 

Service,  of  /m^Af  Honorably  Discharged  y%w  //e . -mf^/aiy  deiwee  <p/ m* 

,,  •  /     Expiration  of  4  y«ar9  asrviofi  :fith 

UNITED  States.  <!%  ^ftsyi!?^'/  ^  I..    vi«w  to  immediate   rs-enliatrrent . 


-Q^if^/.......,,.,^... .??M..?»???*i?s9? ., ,..„.iiiaJ  /an 

sp.rM».?i«i4,..,,....._ „ ^  m  ^  -e^  c/... «i"««fr.V, .,... ,.,.- 

j3^  i^^....„ll*fiK,-, .eygd,    ...Klaok ^^^    .Dart;.... CfiP^dmft,  ilMt/ 


iiiad 5 u^ Ii^......,  mmed  m  nefM^ 

j^min  ant/gi.  mj^  /a^it/ a/ ?Mtr.BMTaek»«..H.T. .     ^ _  ^ 


ffi?»T..wsE?s.. ...... 

Polonel  40tb.TnfsAtr]r 


'^ifmrnnjn/iMg . 


f^nnN*.  t2^  A.  CO.  '  iMrtl  (TMle  And  Mcnp«a^  Md  Ncicneat  or  eorva  or  d«l»ftiD«at;  «.  c, "  Cofperml,  ComtMar  A.  Ut  I&IaBtnr;"  "Set«c«H- Q**A'^<'»***«' C*v«:" 

£d- r«b.  23-17— M,OaO.  "Sert.Mt.  F.«tCI*M.  Medic*l  DepMHaeatr       .       .  „  ..       ...   „^    . -,  ..       ,».  .„ 

S  U  4i«eb4ne4  prior  te  ripii«Ua«  qf  MrrUc.  flvs  Bvnbfr,  d*M,  Md  KntfC*  sf  ordtt  or  dwilplhjM  .1  •utUrity  t^rvfvr.  S— 41M 


Company  Administration  129 

ixsrliurg^  from  tlj^  Imt^i  B^tates  Armg. 


031  1$  t®  £rtlfi    C^/. B>?.«!a».Hil4?a . : 

•  Conpany  "A"  40th. Infantry 

t B«g»»iar.J^n7 ^.  ^  /^e/y  StBtljJUrgfll  /%7^  Mf  ^^m/ai^ 

.MA?a^?«?l^??2l?JJ«n?...?J.l?17, _ „ „., _« 

-^aeie/ „T?»M?..Hir?:*?.?......, 'mid  <w^ 

^ ,..A*l^.*a _...^   ^  <^  -S^^  ^. G?.?.«"SA» ., 

i/fAm  en^^e/de  ifiod  ..2%r\lyeai<f  ^/t^  <m</J^  ficgf^a^'<m  a....Mf»t. 

S^^e  4ai/ Blue ^gj^  .i.t.sro.m mH,  ...i^Ar ..cfimdmeicn,  a^tt/ 

-5 /%^......?i. mcmt  m  /e^m^. 


^ei^^n  u^taei  my  da^ia  a/ ?prt.  Qraat>!ir ixona 

....4th....  ,^^  fi/jyoM .^  i)^^  mfiUdan</ mn^  >^;%^^%/«^!5?y  ••yenteon. 


O.C.-Blsnohard 
Major  40th. Infantry 


'-^ommtuK&ns. 


Pwm  N..  (M,  A.  C. 

lS*«t«  liiUy  KtuiJ  MIM*  iA  dtocbvs*.  ilviac  wwbw.  daw,  »wl  loiin*  of  erdM  or  4«MfipU«a  ol  MitlMnty 


f??  ^*.:  ^f*.^  ^iQ:^  *  l.Mrt  fndauid  coneuir  ftMl  ti.jni«at  ««  corp.  or  d«Mita«Bt:  «...." Corvorsl,  CoiapMur  A.  l«  lalaatrr;"  "(limiin.  Quulcrnutor  Corpa;" 

Ed.  r*b.  33-17— lOMa  "Smwoat.  FirM  CUm.  Mxiicol  0«p«rtiD«nt  " 

*lBiMt  "IU«uW  Army.""  VolMoUor  Army,"  "lUnUr  Amy  RaMrro."  or  "  EoUaUd  RMor>«  OoriM."  ytb«  ooao  may  bo. 


NOTE.— Insert  on  line  5,  cause  of  discharge,  "inaptitude  for  military  service"  or 
"inadaptability  for  military  service,"  or  whatever  may  be  the  finding  specified  by  the 
Board. 


130  Company  Administration 


-■>S>  T0  all  wh«m  it  mag  tttncttcn:  ■^ 


This  ia  to  (E^ifg,  t5^ ..JoMB)j..Ktiiv_ 

« Private. ^„yil.C!B«»aay.."A.'!._ je/ ^.i 40lh, 


.5?.?.??*??. , , _ ^A^^ 


gishonorabig  Jisclrar^ed  /^om  //« l^nild  ^Wts  i^rmg  <^  ^«.t*m  y^//<«  rfe«/*»««  «/ 

«  J^enera/  'Wcu^^-t./Kan'/^a./.. JX!}»»lg.a.tft4..^...Ct..C.iM.O*,Ho..3J5S..Hiiai!iuartar»„ 

Bentral  Dtpartaeat,Januarjr  14,1917 

^Lc/.. -. J?.?«JP>..???:l?.r. fe»«rf  /c*« 

^ .?«?.»™ „ ,    «k    <*^«$C<!fe   ^.....:..MlO „ ,    an</  tOiAen 

en/ii/^i/  caa4„...%%.'^lliSi...M-e<t/)^  <^<iaej  «m  ^cot^^t/^C^n  <t. „.„?l*f.t*S*fl._ , 

Aeu/. JBTQW)- -^K**/ .BlaClt .A<t^,    ^ ?*??? ^an^/esM^c^,  a-n</ 

tva^ 5 .y^^i. 8... . ^tvoAkS   <*»   Ac^^nf. 

^w^  «,«^  ^y  4<t^  «/: ^tkMi»%A*%*f. ««^ w.^. 

<^t/. ••y«at*i»L_.^ 

J?>J?sSl*S5^* ~ 

Ifajor  40th. Infantry 


CHAPTER  XVIII. 
FINAL  STATEMENTS 

When  a  soldier  is  separated  from  the  service  he  receives  a  "Final 
Statement"  (War  Department  Form  No.  370)  in  duplicate,  on  which 
the  settlement  of  his  accounts  with  the  Government  is  made.  Excep- 
tions: Final  Statements  will  not  be  furnished  where  a  soldier  has 
forfeited  all  pay  and  allowances  and  has  no  deposits  due  him.  When 
a  soldier  dies  only  one  copy  of  the  Final  Statement  is  made  out. 

References  A.  R. 

135:    Retirement  of  soldier. 

140:    Furnishing  Final  Statements. 

141:    Responsibility  for  erroneous  entries  on  Final  Statements. 

142:    Discharge  of  soldier  prior  to  expiration  of  term  of  service. 

152:  Agreement  of  date  of  discharge  on  discharge  certificate  and 
Final  Statements. 

155:    Notification  of  discharge. 

162:    Final  Statement  of  deceased  soldiers. 

341 :    Entries  on  Final  Statements  of  amounts  due  post  laundries. 

345:    Entries  on  Final  Statements  for  amounts  du«  post  exchanges. 

648:    Money  amounts  to  be  written  out  in  full  on  Final  Statements 

1163:  Clothing  balance  due  soldier  to  be  entered  on  Final  State- 
ments. 

1235:  Final  Statements  of  enlisted  men  discharged  outside  of  the 
United  States. 

1362  to  1369:    Entry  of  Deposits  on  Final  Statements. 

1375  to  1381:     Payment  of  discharged  soldiers. 

Before  attempting  to  make  out  a  set  of  Final  Statements  read  care- 
fully the  instructions  on  the  back  of  the  form.  Final  Statement  blanks 
are  required  to  be  kept  in  the  personal  custody  of  the  officer  to  whom 
they  are  issued.  Under  no  circumstances  are  they  to  be  kept  in  or- 
derly rooms  where  any  person  may  gain  access  to  them. 

This  form  is  a  three-fold  blank,  and  the  difficulty  in  reducing  it  to 
fit  the  page  of  this  book  makes  it  necessary  to  leave  out  the  long  list 
of  instructions.  This  form  must  be  made  in  handwriting  and  not 
by  typewriter.  The  back  of  the  form  is  shown  of  Final  Statement 
and  list  of  deposits.  The  instructions  come  in  between  the  two.  The 
other  cut  shows  the  inside  of  the  form. 


131 


132 


Company  Administration 


FINAL  STATEMENT 

OF 
/B»nk.)  (OompMj.)  '(Kojtojgt'iT" 


(RoiimM 
(To  Iw  mied  In  b7  Uia  org»nIi»tlon  oomm»ndM  ) 

For  value  received,  transferred  to 


tSaklitr'iiitaatun.) 

Transfer  witnessed  and  noted  on  discharee  or 
reservist  s  descriptive  card  (as  the  case  may  be). 


(SMlnstinctionS.) 


INSTRUCTIONS. 


(To 

LIST  OF  DEPOSITS. 

Dah. 

AMOVMT. 

Dati. 

AMOum. 

DoDs. 

CIS. 

DoBs. 

cw. 

A^.s^dif.. 

:^. 

Qa. 

— 

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m. 

Company  Administration 


133 


FINAL  STATEMENT 


ist  ^ on.^L/£x^-.M. ....-,  191« 


AccEE^D  for  enlistment  a 
...^^ 

(Discharged,  fu^ngh^  to  r>v;tT\y'l  iired.ordiod.^    y  t 

Reason  /StsMld^t/iik^^-ai^^...^^,^^ 

'/i        (Statcr^uaandorder,  ifany,  for  discharge,  furlough,  or  retirement, 

Serving  in  Jl. /!^. enlistment  period  at  date  of 

Due  SoiDiER  for _ 


irged,  vjmlier  honorable  or  oUurwise.) 
(Discbarge,  (urlong^fetf  ement,  or  death.) 


For  additional  pay 


^fi^  '     /—  '        Jsee  Instruction  6.)  ^/^3 

For  clothing .•aX/«*4.^^....<;<5JA#^^. and  i^^dollars  (Sa^bLyco. ) 


For  deposits 

(Aj  per  itemized  list  on  outer  foIO.) 

For  pay  detained  by  court-martial 

*  (^  Instruction  15.) 

For. 


and  ^?t   dollars  ($j*vyiC«? ) 

lOO 

and  ___  dollars  ($ 


(Any  other  items,  including  com.  of  qrs.,  heat,  and  light,  for  which  W.  D.  Form  369  must  be  attached  hereto,  see  Instruction  16.) 


Last  paid  to  include 
Due  United  STA-^s/for 


,  191^,  by. 


(See  Instructions  7  and  1«.) 


Remarks  : 


J^^.£^£iMj.A. 


I  CERTIFY  that  the  foregoing  Final  Statement,  given  in  duplicate,  is  correct. 

(In  case  ol  deceased  soldier,  strike  out  "given  in  duplicate.") 


Sj^MPLE.  (LORY 


WAR  DEPARTMENT. 
Form  No.  370. 

Approved  by  tbe  Comptroller  of  the 
Treasury  July  31, 1916. 


CHAPTER  XIX. 

DECEASED  SOLDIERS. 
Reference  A.  R.  162-167. 

The  instructions  regarding  the  procedure  to  be  taken  when  a  soldier 
dies  in  the  service  are  so  complete  in  the  text  of  the  reference  above 
that  it  is  not  deemed  necessary  to  repeat  them  here. 

When  a  soldier  dies  the  company  commander  should  proceed  step 
by  step  as  indicated  in  Par.  162  and  162}4. 


134 


Company  Administration 


The  Company  Commander  should  secure  all  the  effects  of  the  soldier 
and  place  them  under  lock  until  they  are  taken  charge  of  by  the 
Summary  Court  officer.  The  Summary  Court  officer  makes  out  the 
inventory  of  effects  (A.  G.  O.  Form  No.  34)  and  has  complete  charge 
of  their  disposition  under  the  provisions  of  the  112  Articles  of  War. 


INVENTORY  OF  THE  EFFECTS  OF 


.|Vank...¥.«..I«l».4 

(CtarlsUAii  name.)  (Sumame.) 


late  a Priv9,tft 5oB6X«--A".-40th..rnf ty.. 

(lUok.)  (Organization.) 

who  died  at .  Jlati.Barrac.ke^B.T,. 

on JW1«>..28A917 ....,  191     ,  by  reason  of 

_ Cer«1)ro7«BV>ll8B 

and  was  buried  at  -.?fi»t.CRaeterx,LPlatt. 

..?*r.r«k?-.?«.T.« No.  of  grave  ...128. 


(Ebter  her*  all  •ff«eta  of  deeepMed 
•oldltr  ) 


Money 


Specie . 
Notes.. 


.^ $  .....80. 

$.10.00. 


I  certify  that  the  foregoing  inventory  comprises  all 

the  effects  of  .....l*?!?.k  .M».I«li^. 

deceased,  and  that  the  effects  are  in  the  hands  of 

.?7Ml|. 

at Platt.BtOT.ap.kB^H.Tj. 

to  be  disposed  of  as  prescribed  in  Army  Regulations. 

Cap  tela  40th.  Infantry. 

Commanding  ..Coigp.ai}x..^A*._ 
...?.l.*jtt?.Barrac.kt^J[,I.^ 

IsuOm.) 


..JMn.»..30^19Jl.7 ,  191 

(OOBk) 


Inland .Rfa.nk....lt,. 

(Suioame  of  deccaaed.)  (ChtMlan  nama.) 

Private  Ooiqpan7  7A"4pth.In^^ 

(lUok  aad  otgaalMtloo;  It  cIvIIUq,  capacity  and  department  io  wtalcb  employed.) 

June  28^1917 

(bale  ol  death.) 

Piatt.  a»rrack8jH.T,. 

(Place  ot  dealb.) 

Cierebrorramboltea 


June..3Q,1911 

(Dale  ol  burtaL) 

..0ray«.  lfoi,128,.  S«cti!}n..l^.P.ojit._. 

(No.  aod  localUy  ol  grave,  or  other  disposal  of  remains.) 

C9m%9rT _ 


Singlo.. 


(Mwttod  or  Bingle.) 
(U  married,  name  and  address  ot  wMow.) 


REPORT  OF  DEATH   AND   DISPOSAL  OF   REMAINS. 


CHAPTER   XX. 
GUARD  REPORTS. 

Reference:  Manual  Interior  Guard  Duty 
Instructions  for  Preparation  of  Guard  Reports. 

1.  During  the  first  tour  of  guard  reported  on  this  form,  the  names 
of  all  prisoners  in  confinement  at  the  beginning  of  the  tour  will  be 
recorded  in  one  list  (on  the  pages  prepared  for  that  purpose),  and  no 
new  list  will  be  made  during  the  month.  The  names  of  general  pris- 
oners and  all  entries  pertaining  to  them  will  be  recorded  with  red 
ink;  the  names  of  all  other  prisoners  (enlisted  men)  and  all  entries 
pertaining  to  them  will  be  recorded  with  black  ink.  The  names  of  the 
general  prisoners  in  confinement  at  the  beginning  of  the  tour  will  be 
recorded  at  the  head  of  the  list  of  prisoners,  beginning  with  the  name 
of  the  general  prisoner  who  has  the  longest  remaining  period  of  con- 
finement to  serve,  and  following  with  the  names  of  other  general 
prisoners  in  the  order  of  the  length  of  their  remaining  periods  of  con- 
finement. The  names  of  the  enlisted  men  then  serving  sentences  of 
confinement  will  follow  next  in  the  same  order.  The  names  of  the 
other  prisoners  then  in  confinement  (enlisted  men  not  undergoing 
sentences  of  confinement)  will  next  be  recorded  in  the  order  of  the 
dates  of  their  respective  commitments;  and  the  names  of  all  prisoners, 
including  general  prisoners,  will  be  numbered  consecutively.  The  in- 
terval between  a  name  and  the  one  preceding  it  should  not  be  greater 
than  necessary.  The  minimum  and  normal  allowance  will  be  two 
of  the  ruled  spaces  for  each  prisoner.  No  attempt  will  be  made  by 
means  of  entries  on  the  report  other  than  by  the  prescribed  column 
entries  to  designate  or  distinguish  prisoners  awaiting  trial  or  result 
of  trial. 

2.  The  name  of  each  prisoner  confined  after  the  list  hereinbefore 
prescribed  is  made  and  during  the  month  covered  by  the  report  will 
be  recorded,  without  regard  to  classification,  next  after  the  name  of 
the  prisoner  last  entered  on  the  original  list,  and  will  be  numbered 
accordingly.  Sufficient  space  will  be  left  above  the  name  of  the  first 
prisoner  confined  during  each  guard  tour,  including  the  first  tour  of 

the  month,  for  this  heading:     "Confined  during  the  tour  of  " 

(described  by  dates,  e.  g.,  June  25-26,  1909).  All  entries  and  parts 
of  entries  pertaining  to  general  prisoners  will  invariably  be  made 
with  red  ink. 

3.  When  a  prisoner  is  released  or  dropped  during  the  period  cov- 
ered by  the  report,  a  notation  to  that  eflfect  will  be  made  opposite 
his  name  in  the  column  for  remarks.  This  notation  will  set  forth 
briefly  the  fact,  with  the  date  on  which  the  prisoner  is  released  or 
dropped,  and,  except  in  the  case  of  a  prisoner  released  at  expiration  of 
sentence,  the  authority  for  releasing  or  dropping  him.  His  name 
will  then  be  lined  out  with  black  ink  in  the  case  of  a  general  prisoner, 
and  with  red  ink  in  all  other  cases.  Whenever  a  prisoner  is  released 
or  dropped  the  lining  out  of  his  name  will  be  initialed  immediately 
below  the  name  by  the  officer  of  the  guard,  or  if  there  be  no  officer  of 
the  guard,  by  the  Officer  of  the  Day. 

4.  When  in  the  case  of  a  prisoner  not  serving  sentence  notice  of  his 

135 


136  Company  Administration 

sentence  is  received,  the  term  and  date  of  expiration  of  the  con- 
finement, if  any,  will  be  entered  in  the  proper  columns  opposite  his 
name,  and  the  authority  therefor  will  be  noted  in  the  column  for 
remarks.  If  the  sentence  includes  dishonorable  discharge  and  con- 
finement, the  entries  will  be  made  with  red  ink,  and  include  in  the 
column  for  remarks  this  additional  entry:  "General  prisoner  since 
"  (date  of  discharge). 

5.  The  total  number  of  prisoners  for  which  the  guard  is  accountable 
at  any  time  may  be  ascertained  readily  by  subtracting  the  number  of 
names  lined  out  from  the  total  number  of  names  entered,  that  is  to  say, 
from  the  number  given  to  last  name  on  the  list. 

6.  Forfeiture  of  "good  conduct  time"  and  orders  modifying  sentence 
will  be  noted  in  the  column  for  remarks  opposite  the  appropriate  name 
in  the  list  of  prisoners,  but  the  date  of  expiration  of  sentence  recorded 
will  not  be  changed,  except  as  provided  in  paragraph  9. 

7.  Gains  and  losses  numerically  reported  in  the  "Summary  of 
Prisoners"  will  be  noted  by  name  in  the  space  for  remarks  opposite 
the  summary,  and  after  each  name  will  be  entered  the  serial  number 
given  the  name  in  the  list  of  prisoners,  e.  g.,  "Released:  General 
prisoners,  Smith,  10;  Jones,  21";  etc.  Changes  in  the  personnel  of 
the  guard  will  be  noted  in  this  space  also.  Hours  and  results  of  in- 
spections and  roll  calls  will  not  be  recorded  on  this  form,  but  they 
may,  under  the  direction  of  the  Commanding  Officer,  be  made  the 
subject  of  a  memorandum  report. 

8.  When  it  is  known  in  advance  that  the  strength  of  the  daily  guard 
that  will  be  required  is  so  great  that  one  page  of  the  Guard  Report 
will  be  insufficient  for  the  daily  list  of  the  guard,  provision  will  be 
made  to  meet  the  deficiency  by  stitching  into  the  middle  of  the  Guard 
Report,  before  beginning  its  use  for  the  month,  a  sufficient  number  of 
extra  sheets,  which  will  be  obtained  by  requisition  upon  The  Adjutant 
General  of  the  Army.  This  will  permit  of  using  more  than  one  page 
of  the  report,  under  the  caption  "List  of  the  guard,"  for  the  guard 
of  each  day.  When  more  than  one  page  of  the  report  is  used  for  the 
list  of  the  guard  of  one  day,  the  word  "Continued"  will  be  written  after 
the  words  "List  of  the  Guard"  at  the  top  of  each  additional  page  so 
used,  and  the  numbers  printed  under  the  heading  "No.  of  Post"  on 
each  additional  page  so  used  will  be  changed  by  prefixing  the  proper 
numeral  to  each  of  those  numbers  so  that  they  will  read  11,  12,  13, 
etc. 

9.  At  the  end  of  the  month  covered  by  any  report,  the  names  of 
all  prisoners  not  lined  out  on  that  report  will  be  transferred  with  all 
entries  pertaining  to  them  to  a  new  report  and  will  be  entered  in 
the  new  list,  in  accordance  with  instructions  1  and  2,  and  thereafter 
the  remaining  instructions,  including  this  one,  will  apply.  At  this  time 
the  column  entries  which  are  affected  by  the  remarks  will  be  changed 
to  conform  thereto,  and  remarks  so  incorporated  will  not  be  repeated 
on  the  new  list. 


Company  Administration 


137 


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Company  Administration 


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Company   Administration 


139 


CHAPTER  XXI 

ALLOWANCES  AND  ALLOTMENTS  FOR  DEPENDENTS- 
COMPENSATION— WAR  RISK  INSURANCE. 

Suggestions  as  to  Paper  Work  Under  the  War  Risk  Insurance  Act  of 

October  6,  1917. 

INTRODUCTION. 

The  following  is  published  for  the  guidance  of  Company  Commanders 
and  their  clerks  in  making  out  Form  1-B  (the  Allotment  and  Allowance 
Form),  and  Forms  2  and  2-A  (the  Insurance  Applications).  In  addition 
there  is  contained  herein  data  for  all  clerical  work  necessary  for  complete 
records : 

1.  Correct  notations  to  be  made  on  Payrolls. 

2.  A  Model  Payroll. 

3.  Notations  to  be  made  on  Final  Statements. 

4.  Manner  of  Discontinuance  of  Allotment,  and  model  forms  to  be 
used  in  notifying  the  Q.  M.  G.  and  the  A.  G.  O.  in  case  of  death,  desertion 
and  discharge. 

5.  Items  to  be  entered  on  Service  Record. 

6.  A  schedule  of  amounts  payable  in  all  cases  for  Family  Allowances, 
Insurance  and  Compensation. 

7.  All  paper  work  necessary  in  connection  with  Liberty  Loan  allotments. 
It  is  believed  that  Company  Commanders  thoroughly  appreciate  the  fact 

that  the  very  magnitude  of  this  proposition  has  hindered  its  efficient  hand- 
ling. There  have  been  many  changes  in  the  paper  work  connected  with 
this  Act,  and,  since  eflforts  are  constantly  being  made  to  simplify  its  pro- 
visions, there  will,  in  all  probability,  be  further  changes.  However,  all 
the  following  data  is  correct  at  the  present  writing  and  the  procedure 
shown  constitutes  the  nucleus  around  which  any  changes  may  be  made. 

Careful  study  is  recommended  of  all  provisions  of  this  Act  as  the  Com- 
pany Commander  is  morally  responsible  for  obtaining  for  his  men  the 
full  benefits  of  the  allotment  and  allowance  provisions  and  of  the  com- 
pensation and  insurance  features.  In  addition,  he  is,  of  course,  financially 
responsible  for  all  entries  and  incorrect  notations  made  on  the  payrolls 
and  final  statements. 

The  law  itself  is  divided  into  four  parts: 

1st.  The  section  providing  for  the  deduction  of  allotments,  both  volun- 
tary and  compulsory,  affecting  men  in  the  service  having  dependent  rela- 
tives, under  which  provision  is  made  for  the  payment  of  the  family  allow- 
ances to  these  dependents  by  the  Government  in  addition  to  the  allotments. 

2nd.  Probable  compulsory  deposits  to  be  left  with  the  United  States 
Government  on  interest  by  men  without  dependents  who  have  not  allotted 
half  their  pay  for  Liberty  Bonds,  insurance  or  other  purposes. 

3rd.  Compensation,  or  the  insurance  benefits  which  are  payable  to  every 
officer  and  enlisted  man  in  case  of  injury,  and  to  those  dependent  upon 
him  in  case  of  death. 

4th.    The  insurance,  which  is  offered  to  officers  and  enlisted  men  at 

140 


Company   Administration 


141 


an  extremely  low  cost,  providing  financial  protection  for  the  man  in  case 
he  is  disabled,  and  for  his  family  in  case  he  is  killed. 

Each  of  these  four  is  separate  and  distinct  and  the  working  of  one 
does  not  affect  the  ether.  The  following  definitions  will  help  in  a  correct 
understanding : 

An  Allotment  is  money  deducted  from  the  soldier's  pay.  This  can  be 
used  by  him  in  the  purchase  of  Liberty  Bonds,  insurance,  etc.,  or  can  be 
sent  to  aid  in  the  support  of  his  dependent  relatives. 

An  Allowance  is  a  contribution  by  the  United  States  sent  in  addition 
to  the  Allotment  to  dependent  relatives,  and  only  in  case  such  allotment 
has  already  been  made. 

Compensation  is  money  contributed  by  the  Government  for  the  support 
of  the  soldier  in  case  of  his  injury,  or  the  support  of  his  dependents  in 
case  of  his  death.  This  is  similar  in  many  respects  to  the  old  pension 
system  and  its  action  is  automatic,  every  one  in  the  service  being  pro- 
tected without  applying  for  it. 

Insurance  is  similar  to  the  term  generally  used,  but  to  obtain  its  benefits 
a  soldier  must  pay  the  necessary  charges.  However,  there  is  an  automatic 
insurance,  on  which  there  is  no  cost,  but  this  is  only  effective  for  120 
days  after  the  soldier's  enlistment  in  service,  and  is  for  the  purpose  of 
protecting  him  while  he  is  determining  what  amount  of  insurance  he  wishes 
to  pay  for. 


Allowances  and  Allotments  for  Dependents 

Amounts  Are  Those  Received  Each  Month 


Dependent 

Allowance 

Allotment 

Key  to  Tables 

W 

$15.00 
25.00 
32.50 
5.00 
5.00 
12.50 
20.00 
30.00 
5.00 

Compulsory 
Notel 

W— Wife. 

W&C 

C— Child. 

c 

W&2C 

P — Parent. 

1 

C  Add'l 

M— Mother. 

s 
s 

"A" 

No  W  but  C 

No  Wbut2C 

No  W  but  3C 

No  W  but  4C 

Addl  C 

B— Brother. 
S— Sister. 
Add'l— Additional. 
Gr  C — Grandchild 

"B' 


IP 

2P 

Gr.  C  or  B  or  S  or 
P  add'l 


10.00 

20.00 


5.00 


Voluntary,  but 

necessary  to 
receive  Govern- 
ment allowance 


Note  2 


Class  "A"  means  only 
wife  ;  child  ;  or  di- 
vorced wife. 


Class  "B"  means 
father;  mother;  broth- 
er; sister;  grandchild; 
grandparent.  Note — 
Widowed  mother  is  in 
Class  "B"  only  in  fig- 
uring allowments  and 
allowances. 


Note  1— Must  be  equal  to  allowance  except  that  it  shall  not  be  less  than  $15,  or  more 
than  half  the  pay. 

Note  2— As  above,  except  where  an  allotment  is  already  made  to  Class  "A"  the  amount 
need  only  be  1/7  of  pay  or  $5  whichever  is  greater.  One  such  allotment  secures  an  allowance 
to  every  member  so  entitled. 


142 


Company   Administration 


Compensation 

Amounts  Are  Those  Received  Each  Month 


In  Case  of  Death.    To  CI 

W 

W&C 

ass  "a"  Only. 

$25.00 

35.00 

In  Case  of  Total  Disability  to  Yoi 
as  Below. 

No  W  or  0 

W 

W&C 

irself 

..$30.00 
..  45.00 

W  &  2C 

47.50 

..  55.00 

W  &  30 

52.50 

W  &  20 

..  65.00 

W  &  4C 

57.50 

W  &  30 

..  75.00 

No  W  but  C 

20.00 

No  W  but  0 

..  40.00 

No  W  but  20 

30.00 

M 

..  10.00 

No  W  but  30 

40.00 

..100.00 

No  W  but  40 

45.00 

. .  100.00 

Now  but  50 

50.00 

..100.00 

M  Widowed 

90  m 

Helplessly  bedridden . . 

..100.00 

In  addition  you  receive  nurse  fees  up  to  $20.00  if  needed  and  also  medical  and  surgical 
supplies,  artificial  limbs,  etc. 

Note  3 — In  case  of  partial  disability  a  percentage  of  the  above  amounts  (compensation) 
will  be  received. 

There  is  no  provision  for  partial  disability  under  the  insurance,  however. 

Insurance 


In  Case  of  Death 

To  beneficiaries  in  Class  "A"  or  Class  "B" 
for  20  years  in  monthly  installments  of. 

In  Case  of  Total  and  Permanent  Disability 
To  yourself,  as  long  as  your  disability  con- 
tinues Cas  long  as  you  live  if  necessary) . 

And  in  case  of  yourdeath  before  240  month- 
ly installments  have  been  completed  balance 

Monthly  Install- 
ments paid  to 
Beneficiaries. 

Total  paid 
in  20  years 

of  installments  to  Class    A"  or    B." 

Insurance 

Insurance 

Monthly  Installments  paid  to 
you  or  your  dependents 

$  1,000.00 
10,000.00 

$5.75 
57.50 

$  1,380.00 
13,800.00 

f  1,000.00 
10.000.00 

$  5.75 
57.50 

Allotments  and  Allowances. 

Allotments  and  family  allowances  apply  to  all  enlisted,  enrolled  or 
drafted  men  (including  field  clerks),  but  do  not  apply  to  officers.  Allot- 
ment blanks  must  be  filled  out  for  every  man  in  the  service,  with  or 
without  dependents.  These  are  known  as  Form  1-B.  On  them  must  be 
entered  the  number  of  dependents,  the  degree  of  dependency  and  amount 
of  allowances  applied  for.  The  preceding  schedule  shows  the  amounts 
payable  in  each  case.  For  the  purpose  of  this  Act  dependent  relatives 
are  classed  as  Class  "A"  and  Class  "B."  Under  the  allotment  and  allow- 
ance section.  Class  A  includes  Wife,  child  or  divorced  wife.  What  usually 
is  called  "common  law  marriage,"  if  it  has  existed  for  two  years,  is  suf- 
ficient in  the  case  of  a  wife.  Child  includes  legitimate  children,  step- 
children, adopted  children,  illegitimate  children,  if  the  same  have  been 
acknowledged  in  writing  six  months  previous  to  the  entry  into  service, 
and  grandchildren.  Allotments  are  compulsory  to  Class  "A".  The  amount 
of  allotment  is  an  amount  equal  to  the  allowance,  except  that  it  shall  not 
be  less  than  $15,  or  more  than  half  the  pay.  Example:  For  a  private, 
with  pay  of  $30  a  month,  who  has  a  wife,  the  allotment  is  $15,  as  this  is 
an  amount  equal  to  the  allowance.  For  a  private  having  a  wife  and  child, 
the  allotment  is  the  same ;  for  in  this  case,  while  the  allowance  is  $25, 
the  maximm  that  he  need  allot  is  one-half  his  pay,  which  is  $15. 

In  the  case  of  a  corporal,  however,  whose  pay  is  $36,  the  allotment  to 
a  wife  would  only  be  $15,  .as  this  is  equal  to  the  amount  of  allowance; 


Company    Administration  143 

but  if  he  had  a  wife  and  child,  the  allotment  would  be  $18,  as  it  must 
equal  as  nearly  as  possible  the  allowance,  except  that  he  need  not  allot 
over  one-half  his  pay.  Of  course,  in  any  of  the  above  cases  the  man  can 
make  voluntary  allotments,  in  addition,  to  the  wife  or  child,  as  explained 
hereafter. 

Class  "B"  includes  father,  mother,  brother,  sister,  grandchild,  grand- 
parent and  also  father-in-law,  mother-in-law,  half-sister,  step-sister,  etc. 
Allotments  are  not  compulsory  to  Class  "B."  They  are  voluntary  allot- 
ments, but  they  must  be  made  before  the  Government  allowance  is  paid. 
The  amount  of  allotment  is  an  amount  as  nearly  equal  the  allowance  as 
possible,  with  a  minimum  of  $15  and  a  maximum  of  half  pay,  except 
where  an  allotment  is  already  made  to  dependents  in  Class  "A,"  the  amount 
need  only  be  an  additional  one-seventh  of  the  pay,  or  $5,  whichever  is 
greater.  One  sudi  allotment  secures  an  allowance  to  every  member  so 
entitled. 

Allowances  can  only  be  secured  for  Class  "B"  when  the  members  are 
wholly  or  partly  dependent,  and  in  no  case  will  they  receive  an  allowance 
where  the  amount  habitually  contributed  by  the  soldier  before  his  entry 
into  the  service  is  no  more  than  the  amount  of  allotment,  plus  the  amount 
of  allowance.  For  example :  A  private  whose  pay  is  $30,  having  a  mother 
to  whom  he  contributed  $15  a  month  before  his  entry  into  the  service, 
would  first  have  to  make  an  allotment.  As  this  amount  would  be  $15,  and 
also  equal  to  the  amount  of  his  habitual  contribution,  he  could  receive 
no  allowance.  On  the  other  hand,  a  private  having  a  father  and  mother 
to  whom  he  habitually  contributed  $60  before  his  entry  into  the  service, 
would  have  to  make,  first  an  allotment  of  $15,  and  he  could  then  apply 
for  an  allowance  of  $10  for  each  relative,  making  the  total  received  by 
them,  ^35. 

A  soldier  must  make  a  compulsory  allotment  to  a  divorced  wife  if  she 
has  not  remarried  or  unless  the  Court  has  decreed  that  he  need  not  con- 
tribute towards  her  support.  The  amount  of  this  allotment  and  allowance 
shall  be  the  same  as  above  stated  for  a  wife,  except  that  she  will  not 
receive  an  amount  larger  than  the  Court  decreed  should  be  paid.  For 
instance :  If  the  Court  order  called  for  $15  a  month,  she  would  get  only 
the  allotment  and  would  not  get  any  allowance.  In  case  a  man  has  re- 
married, his  present  wife  and  her  children  take  precedence  over  the  divorced 
wife.  The  divorced  wife  is  entitled  to  an  allowance  as  above,  unless  the 
amount  of  allowance  paid  to  the  wife  and  children  is  $50.  A  soldier 
does  not  need  to  make  an  additional  allotment  to  a  divorced  wife  where 
he  has  already  alotted  to  his  present  wife.  Children  by  a  divorced  wife 
share  equally  with  children  by  his  present  wife  in  securing  allowances. 

The  maximum  allowance  payable  to  any  one  family  is  $50,  whether 
they  be  in  Class  "A,"  in  Class  "B,"  or  in  both.  This  is,  of  course,  in 
addition  to  his  own  allotment,  whether  compulsory  or  voluntary. 

The  family  allowance  is  payable  during  the  term  of  service  and  begins 
with  the  date  of  entry  into  active  service.  A  man  entering  service  on 
the  6th  of  December  has  the  pro-rata  amount  of  his  allotment  (25/31sts 
of  the  amount)  deducted  from  his  pay  of  that  month.  His  family  receives 
the  pro-rata  allotment  and  the  pro-rata  allowance  for  that  month,  and  the 
full  amounts  monthly  thereafter.  These  amounts  are  pro-rated  when  a 
man  leaves  the  service  also,  as  explained  below. 

In  the  case  of  desertion,  since  the  pay  automatically  stops,  the  allotment 


144 


Company   Administration 


also  stops.  This,  of  course,  is  only  stopped  while  a  man  is  absent.  When 
the  man  returns,  but  still  has  a  deserter's  fine  against  him,  his  family 
still  receives  the  benefit  of  the  allotment  and  allowance.  The  allotment 
charges  take  precedence  over  the  fine  and  the  fine  is  collected  on  the 
payroll  from  whatever  balance  is  left  after  the  man  has  made  such  allot- 
ment to  secure  allowance  or  to  purchase  insurance. 


_»RtA80»y  DEfARTlllNT 

BtnsAtf  cv  WAK  Risk  1)i«ukamc* 

Pivbtonor 

UlUt«7  ftnd  Nanl  Insniuie* 


INFORMATION  FOR  ALLOTMENT  OF  PAY 


APPUCATION  FOR  FAMILY  ALLOWANCE. 

THIS  FORM  MUST  BE  FILLED  OUT  IN  TF''°»^°»«»X   Duplicate 

ClXfy/Bflnanteti ^BxXsn ,..Jaflie8 Martin Py.T.t...(S).,Jf.Qf  ..317.th..Inf 

tQlYta)  (Middle)  (Last  name)  (Rank  and  organizatlou) 

{zytome  address :il83.-4th-A3r«^. .JHuatlngtorL* flL....ya^ 

(No.  aiul  street  or  rural  rouU)  (City,  town,  or  posroflice)"  (State) 

(i)PlauanJdaltoflirlh ....AslXlanA....... Ky., .7 3. 1893.    Aie      3.4 

(City  or  town)                                (St^lcl                (D»y)               (Month)             (Year)                  (Nearest  birthdsyj' 
(.6  jPatt  of  l(ul  tnlialmtnt  or  entry  Mo  actitc  sertke S.eB.t.t...32^.  ■19.J7a Pay  in  United  States  j3.0.i.Q0 

/  hertiy  certify  that  the  followlni-narrteJ  persons  and  no  other  come  voithin  the  class  of  my  uife.  former  wife  ditorcei^or  child 
as  defined  tn  the  Act  and  entitled  thereunder  to  compulsory  allotment,  and  that  the  information  staled  opposite  their  respectice 
names  is  correct.     {If  as  to  any  of  these  there  is  rto  person  so  related  to  you,  write  "None"  in  the  name  coluirm.) 


-sr." 


(5)vile. 

C7)3hild. 
Child 
Child 
Child. 


{6f:t 


«AME 

(Cha)  (IBMk)  (tUuM)    • 


■Annl«-.-B«ll-ltar-tln 

.irilllaitt..JajnBa.Uax.'jsln. 

..Chaxlae-BalL 


Mart-La 


3fe?X..Uaxtln..Japk50.n..M3..1fa.ln 


POST-OmCE  ADDRESS 


rb.aiidSnmvltynlltMU  CHj,  Tjj«.,  oi  P.il 


1183.-4th  -  Av^  ^Hxmtlngtoiv, 
n   « 


JRo  ;«!>•.. 


..CCbari 

formal 
•January 


►,-WVs, 


Bell.Mar.t.in 
J  y  acknowledged 
1,  -1915)'- 


•H  Ichmpndj. .  Va 


DATE  OF  BIRTH 


_i: 


1S....«.3|5..NJQ 
Ho 


i(.liegaina.1 
In  Wril 


.'14 


e...Qh^l(l. 
Ing 


Yes 


Ack.... 


7  hereby  maj^e  Bolunlary  allotments  in  addition  to  compulsory  allotment,  if  any,  as  follows : 


(9)l!atli(ix 


.William.  JrAni. 
Uartin 


POST.OFFICE  ADDRESS 


NriWSlrcrtM  RwiIKmIc 


Cil,.  T»wi.  m  fm  0S« 


llS.3...4.til..Ay.,.Hun-tlngl;Qln...W-,.?a-J $5.Q..(». 


(10.).Sl8.ier  Sarah  Jane 

Martin        !1183  4th  Ave.Huntington,W.Va.| 


$5,0.Q.. 


upon  the  basis  of  the  foregoing  information,  which  I  hereby  certify  to  be  cofred,  I  hereby  apply  for  allowances  for  the 
followinf'/iamcJ  persons  whose  relationship  and  dependency  are  fully  described  abode: 

garah.  Jane-.Mar-tin-$5.00 


!(11)  .Jinnle-Bell -Martin il - 

-WHllam..  Jamoa  Mar t in  1     $22.50 

..Charles. Bell.  Jiartia..))! William  Frank.  Mar  tin  .010. 00 

{lZ)ignedat  (ofr*«W)  ..CflaipL..Lflej. .. Virginia*. . 
(13 h«  ...T.XXJii. dau^of  November /9/  7 

Rank -xaptaln^ 

Commanding  .— Oo.*?^?  -  317-th  -laf-.^. 


r  iSign  here) . 


Pvt-Co...^Gn  317th-  Inf. 

(Kank  or  ratiDg)  (Oigiitniii  >-'t>i 


Company   Administration  145 

Disposition  of  Copies. 

Tiiese  forms  are  filled  out  for  every  enlisted  man  in  the  service  (enlisted, 
of  course,  meaning  enlisted,  enrolled  or  drafted).  They  are  now  filled 
out  in  duplicate  (carbon  may  be  used,  but  they  must  be  made  on  the 
typewriter  or  in  ink),  one  copy  being  retained  by  the  Company  Com- 
mander and  attached  to  the  man's  service  record.  This  copy  accompanies 
his  Service  Record  when  he  is  transferred.  The  original  is  sent  to  the 
Bureau  of  War  Risk  Insurance,  Washington,  D.  C,  through  the  Division 
Insurance  Officer.  Disposition  of  the  retained  copy  in  case  of  discharge 
is  found  in  the  paragraphs  relating  to  death,  discharge,  etc.,  on  page  155. 

When  there  is  a  change  in  the  condition  of  dependency,  such  as  another 
child  being  born,  or  a  change  in  rank,  affecting  the  amount  of  allotment, 
this  form  must  again  be  filled  out  in  duplicate  and  plainly  marked  "Change," 
the  same  disposition  being  made  of  both  copies,  the  old  copy  retained  by 
the  Company  Commander  being  destroyed. 

Filling  in  Forms. 

Line  1 :  A  man's  full  name  must  appear.  The  middle  initial  will  not 
do.  If  he  has  no  middle  name,  state  same  by  writing  "None."  The  rank 
and  organization  must  always  be  given.  As  the  organization  appears  three 
times  in  this  form  a  rubber  stamp  can  be  used  in  all  places. 

Lines  2  and  3 :  (}ive  full  information  here,  correctly  spaced  as  pro- 
vided. In  "Age"  must  be  entered  the  man's  age  according  to  his  nearest 
birthday.  A  man  who  is  23  years  5  months  and  29  days  is  considered  23 
years  old.  A  man  who  is  23  years,  six  months  and  no  days,  is  considered 
24  years  old. 

Line  4 :  In  the  case  of  drafted  men,  enter  here  the  date  of  their  report 
to  the  Local  Board. 

Note:    All  this  data  above  appears  on  the  Service  Record. 

After  "Pay  in  United  States"  is  entered  the  amount  of  the  total  pay 
received  by  the  man,  including  extra  enlistment  pay,  marksmanship,  pay,  etc. 

Line  5 :  The  age  of  the  wife  is  not  necessary.  Her  name  must  be  given 
without  prefiX;  such  as  "Mrs.,"  etc.,  and  it  must  include  her  maiden  name 
(given  and  middle)  and  her  last  name.  If  there  is  no  middle  name,  show 
such  by  writing  "None."  Give  all  data  as  to  address.  Do  not  enter  here 
"Same  as  above."  The  date  of  birth  is  not  necessary  for  a  wife.  Under 
heading  "Married,"  write  "Yes"  or  "No."  Under  "Remarks"  make  such 
notations  as  will  show  circumstances,  the  latter  can  be  written  in  full  on 
a  sheet  attached  to  this  form.  (If  such  is  done  it  must  appear  with 
both  forms  or  can  be  written  right  through  the  body  of  both  forms). 
For  example :  Where  a  man  was  never  legally  married  he  will  enter  in 
the  column  headed  "Married,"  "No,"  and  in  the  column  headed  "Remarks," 
"Living  together  for  four  years,"  and  then  full  circumstances  can  be 
explained. 

In  the  case  of  a  man  having  a  wife,  of  whom  he  has  conclusive  proof 
of  misconduct,  he  can  only  be  exempted  by  the  Director  of  the  Bureau  of 
War  Risk  Insurance  at  Washington.  The  Company  Commander  should 
send  all  this  data  with  the  form  sent  to  Washington  through  the  Division 
Insurance  Officer.    The  amount  of  allotment,  however,  must  be  deducted 

1-. 


146  Company   Administration 

from  this  man's  pay  until  he  is  so  exempted.  The  allotment  also  may 
be  waived  upon  written  consent  of  a  wife,  or  divorced  wife,  supported  by 
satisfactory  evidence,  as  to  her  ability  to  support  herself  and  her  children. 
Notations  of  all  tliis  should  be  entered  under  "Remarks." 

Line  6:  It  is  very  necessary  that  the  age  of  the  child  be  shown.  Its 
name  must  be  in  full,  as  must  also  be  the  address.  No  ditto  marks  shall 
be  used  as  to  name,  etc.  The  month,  day  and  year  of  birth  are  essential, 
as  this  allowance  is  not  paid  if  the  child  is  over  eighteen,  except  as  below. 

Under  the  column  "Married"  must  be  entered  "Yes"  or  "No,"  because 
if  the  child  be  a  girl,  the  allowance  stops  the  day  she  is  married,  even 
though  she  is  under  eighteen. 

Line  7 :  Under  the  column  "Remarks"  should  appear  the  circumstances 
as  to  the  condition  of  the  child.  If  the  child  is  illegitimate,  but  has  been 
acknowledged  in  writing  by  the  father,  or  the  Court  has  decreed  that 
so  much  be  paid  towards  its  support,  these  facts  will  be  noted,  as  in  the 
case  of  the  wife  above,  and  in  the  same  manner. 

If  the  child  is  permanently  helpless,  mentally  or  physically,  the  allotment 
is  compulsory,  no  matter  what  the  age,  and  the  allowance  is  payable.  If 
the  child  is  adopted,  it  is  also  entitled  to  the  allotment,  is  so  adopted  six 
months  previous  to  entry  into  service. 

If  there  is  more  than  one  child,  one  child  appears  on  each  line.  For 
the  purpose  of  allotment  and  allowance,  children  by  a  divorced  wife, 
adopted  children,  illegitimate  children,  as  above,  or  children  by  present 
wife,  all  share  equally  in  allotments  and  allowance. 

Line  8 :  The  age  of  a  divorced  wife  is  not  necessary.  Her  name  must 
be  given  in  full,  as  above.  Full  information  as  to  address  must  be  given. 
Where  the  address  is  not  known,  same  is  stated  as  follows:  "Address 
unknown."  The  date  of  birth  is  not  necessary.  Under  "Remarried"  must 
be  entered  "Yes"  or  "No."  Under  "Amount  payable  monthly  by  order 
of  Court"  must  be  entered  the  amount  so  ordered,  or  the  word  "None," 
as  the  case  may  be. 

No  allotment  or  allowance  is  payable  to  a  divorced  wife  if  she  is 
remarried.  No  allotment  is  deducted  from  a  man's  pay  for  the  support 
of  a  divorced  wife  if  he  has  already  allotted  the  maximum— one-half  his 
pay—to  his  present  wife.  If  he  has  not  allotted  the  maximum  to  his 
present  wife  or  child,  the  divorced  wife  is  entitled  to  the  difference  between 
the  amount  of  allotment  of  his  wife  or  child  and  the  maximum  amount 
of  allotment,  which  is  one-half  his  pay.  If  there  be  no  present  wife  and 
the  divorced  wife  is  eligible,  as  stated  above,  the  $15  allowance  is  deducted. 
The  divorced  wife,  however,  takes  precedence  over  all  Class  "B"  dependents 
in  receiving  allowances. 

Class  "B,"  Line  9:  Enter  first  the  relationship,  as  father,  mother,  etc. 
Names  must  be  given  in  full  as  above  and  also  full  information  as  to 
address.  Under  column  "Amount  of  average  monthly  habitual  contribu- 
tion because  of  dependency"  must  be  entered  the  correct  amount.  Where 
this  dependency  consists  of  dependency  on  the  soldier  for  board  and 
lod^ng,  that  amount  must  be  approximated.  Where  a  man  contributed 
all  his  labor,  that  is,  worked  on  a  farm  for  his  parents  and  received  no 
remuneration,  this  amount  should  also  be  approximated  and  entered.  How- 
ever, where  a  man  boarded  with  his  mother  and  father,  and  contributed 
$50  a  month  towards  their  support,  it  is  not  necessary  to  differentiate 


Company    Administration  147 

between  board  and  support,  or  to  deduct  from  this  man  an  approximate 
amount  that  should  have  been  charged  him  for  support.  In  this  case  the 
full  $50  would  appear  in  this  column.  Under  the  amount  of  allotment 
is  entered  the  amount  of  the  voluntary  allotment  which  he  wishes  to  make. 
Where  there  are  two  or  more  beneficiaries  to  whom  but  one  allotment  is 
made,  it  is  not  necessary  to  split  up  this  allotment,  but  this  can  be  done 
if  it  is  so  desired  by  the  soldier.  Amount  of  such  allotment  is  as  stated 
before. 

Line  10:  If  there  is  more  than  one  beneficiary,  each  beneficiary  must 
appear  on  a  separate  line.  It  is,  of  course,  not  necessary  to  give  any  ages, 
as  the  question  of  age  has  no  bearing  on  whether  or  not  the  allowances 
are  payable.  They  are  figured  entirely  on  a  degree  of  dependency.  The 
amount  of  such  dependency  is  not  as  it  now  exists  in  "Qass  "B,"  but  as 
it  was  previous  to  the  soldier's  enlistment  into  the  service.  This  is  opposed 
to  the  provision  in  Oass  "A,"  which  provides  for  the  present  condition 
to  dependency  and  future  changes  such  as  additional  children.  Note  para- 
graphs on  the  amount  of  allotments. 

Allowance. 

Class  "B,"  Line  11 :  Full  name  for  persons  whom  allowances  are  claimed, 
must  be  given  as  above.  The  amount  of  allowance  claimed  should  appear 
following  it.  The  address  is  not  necessary,  only  the  relationship.  In  no 
case  will  allowance  to  one  family  exceed  the  sum  of  $50. 

Class  "B,"  Line  12:     Give  here  the  station. 

Class  "B,"  Line  13:  The  date  of  signature  appears  here.  The  date 
allotments  are  made  payable  from  are  figured  from  date  on  Line  4  "Date 
of  Elntry  into  service." 

Line  14:  These  forms  must  be  witnessed  (both  the  original  and  dupli- 
cate) by  the  Company  Commander.  They  both  must  be  signed  by  the 
applicant  and  this  signature  should  be  his  usual  military  signature.  His 
full  name  need  not  be  given. 

Line  IS :     Rank  should  be  given. 

Line  16:  Here  should  be  inserted  the  name  of  the  organization,  first 
of  the  Company  Commander,  and  second,  of  the  applicant.  Rank  of  the 
applicant  must  be  given.  Both  the  original  and  duplicate  must  be  signed 
by  both  parties. 


148 


Company  Administration 


TSSASUBT  DEPASTItmr  ■ 

BvKSAu  or  WAB  lun  fjrauwuia 

PiTision  of 


Fill  out   in  duplicate. 
APPLICATION    FOR    INSURANCE 


\^  J  My  full  name  rt  .. 


Xhaxlss- 


(Midaie) 


£S.. 


MflKUa 


XU.MSLt.. 

(Sute) 

/4i._..24 


(atren)  (Midd] 

(2)Wom«  oi/(/r«j li.Q2...r....'LtiLAx.Q.,.^ ...__fiuaJiingisa^ 

(No.  uid  street  or  rural  ron*.«)  (Ctty,  town,  or  post  oftae) 

( 3  )Date  of  huth Liarcli .2, 1292 

(Uontb)  •  (X>*7)  .  (Ycjtr)  (NMrw  Diruuur) 

\  *  yOrfe  p/  /oi/  erdiUmad  or  oifry  into  odiw  ttnict £.ejJl<j«...22., 12X7.» 

(QiT*  moQtb,  ity,  KUd  7Mr) 

(5)  I  htrehy  apply  for  insurance  In  iht  tarn  of  i^Q.t.QQ5.JL- payMe  as  prociiei  in  the  Ad  of  Congress  approeed 

Odoher  6, 1917,  h  myself  during  permanent  lota!  disalilily  and  from  and  tffler  my  Jectfi  to  the  folhwinj  persons  in  the  followint 
amounts: 


tEunofOHir 


POST  OmCE  ADJXESS 
(■)  N«,  mat.  MrMi  cr  f«T«l  nal* 
(ft)  Ckr,  '•<ni.  w  PMt  vftca  mU  Sm* 


kHoortoriKSbitia 

FOI  EACH  lUEflCUlI 


(6)  wiCe.. 

(7)  Soii._ 


Anna  Bell  Martin 


-JLl] 
Charles  Bell  Martin 


(.)  _  JLl.aE_- .AtJl..AY.©_._,.... 
(6)  -  Hi.mtlngton,..Ji.,^-3ta^ 

(•)  ^  n  BP.   T..  4th  .Av-e..-, 

(6)    lf\int.1,-ngtnn  ,..JS.^..1L&^ 
(.)  _3JLB2_-._4th...Aufi^.,_, 


•"atiier... 


Jiilliail- 


KJXJLiU-. 


(4)      n«g>    -    4f.>i    Avp.  ^ 

W  ,Himt1ngtnn,- W>  Va. 
(.) 


$5,00(5-^00 

-a,0£10-..00 

...r«.ooo.oo 
...L.ono.oo 


( 8 )  In  case  any  beneficiary  die  or  become  disqualified  after  becoming  entitled  to  an  installment  but  before 
receiving  all  installments,  the  remaining  instuUmAnts  are  to  be  paid  to  such  pefsonor  persons  within  the  per- 
mitted class  of  beneficiaries  as  may  be  designated  in  my  last  will  and  testament,  or. in  the  absence  of  such 
will,  as  would  under  the  laws  of  my  place  of  residence  bo  entitled  to  my  personal  property  in  case  of  intestacy. 

1  authorize  the  necessary  monthlj;  deduction  from  my  pay,  or  if  insufficient,  from  any  deposit  with  the 

(9)  United  States,  in  payment  of  the  premiums  as  they  become  due,  unless  they  be  othenvise  paid. 

If  this  application  is  for  mot-e  than  $4,000  insurance,  I  offer  it  a-id  it  is  to  be  deemed  made  as  of  the  date 
of  signature. 

If  this  application  is  for  less  tlian  $4,500  insurance  and  in  favor  of  wife,  child,  or  widowed  mother, 
I  offer  it  and  it  is  to  be  deemed  made  as  of  Fobiuary  12,  1918. 

If  this  application  is  for  less  than  $4,500  and  in  favor  of  some  person  or  persons  other  than  wife,  child. 

.,       J       ,,       r    ol.    -L      j-»'»ij         1       J  t(  Date  of  signature  1    Strike  cut  whichever 

or  widowed  mother,  I  enter  it  and  it  is  to  be  deemed  made  as  of  |  j-gtrugr,,  ig  loifj   f  ig  not  wanted 

Note— If  in  the  list  panigreph  you  etriko  out  "  Date  of  eijnattire ''  leaving  ' '  February  12,  1918,"  the  Uw^ivcs 
you  $25  a  month  for  lite  in  case  of  pcrmauuut  total  disablement  occurring  prior  toeuch  d.iteu>d  the  name  month'y 
xnronnt  to  your  widow,  child,  or  widowed  raolhcr  for  not  to  exceed  240  monlfialoafi  payments  made  to  you  while  livini!, 
but  notliini;  to  anyone  else  in  CHf>i^  i>(  your  death  before  puch  date,  and  the  imturioce  for  the  designated  beneficiary 
other  than  wife,  chiUl,  or  widowed  mother  i-*  ctfective  only  if  you  die  on  or  after  February  12,  lt*lK. 

If  you  strike  out  "February  12.  1918,"  leaving  "  I>ale  of  oignatiirr-,"  a  ainaller  iiuuiuice  both a^^unat  death  and 
disability  iakc^  effect  at  once,  Ijut  i.^^  f>ayable  in  ra»/of  death  to  the  dctiij;nated  beueticiary. 

( 10  Ve  uhom  do  you  aisti  policy  sent?  {Name)  iea.Yi!:..T:iiJi.jam:ea;a..Q£-.2'£j:i.Ili£Ji.Jjiaurianc6., 

(Address) i!llasMagtflIl^.Il*..C... _ 

I  ll'iSiined at  (on  hard)-...Q.nnp -X&e,,— Vxi«.— -. 

( 13 )  Vttnessed  iy^y«dC«..uftf:-. WV*^^  •        o«n  htrc. 

( 14  )Ronk U. Captain. 

( 15)        Comma\aint.Co....".Q"..2^2tb..JXl£.*. 


I- 


..}s..i^Li.AhA^ -ij; 

<-i  .,^  "  r  " 


2jJ.zai& ao^^'IG."  ..Si:7th.  Inf-  ■ 

(RartWBlhK)  '(Orgmlirilton.) 


Company    Administration 


149 


MONTHLY  PREMIUMS  FOR  EACH  $1,000  OF  INSURANCE 

(Each  $1,000  of  insurance  is  payable  in  installments  of  $5.75  per  month 
for  240  months;  but  if  the  insured  is  totally  and  permanently  disabled 
and  lives  longer  than  240  months  the  payments  will  be  continued  as  long 
as  he  lives  and  is  so  disabled.) 


Age 

15.. 
16.. 
17.. 
18.. 
19.. 


Monthly 
premium 

..  $0.63 
..  .63 
..  .63 
..  .64 
.64 


20. 
21. 
22. 
23. 
24. 

25. 
26. 
Zl. 
28. 
29. 

30. 
31. 
32. 
33. 
34. 

35. 
36. 

n. 

38. 
39. 


.64 

.65 

.65 
.65 
.66 

.66 
.67 
.67 
.68 
.69 

.69 
.70 
.71 
.72 
:]Z 

.74 
.75 
.76 

n 

.79 


Age 
40.. 
41.. 
42.. 
43.. 
44.. 


Monthly 
premium 

..  $0.81 

..  .82 

..  .84 

..  .87 

..  .89 


45. 
46. 
47. 
48. 
49. 

50. 
51. 

52. 
53. 
54. 

55. 

56 

57. 

58. 

59. 

60. 
61. 
62. 
63. 
64. 
65. 


.92 

.95 

.99 

1.03 

1.08 

1.14 
1.20 
1.27 
1.35 
1.44 

1.53 
1.64 
1.76 
1.90 
2.05 

2.21 
2.40 
2.60 
2.82 
3.07 
3.35 


Insurance  may  be  applied  for  in  favor  of  one  or  more  of  the  following  persons  with 
sum  of  $500  or  a  multiple  thereof  for  each  beneficiary,  the  aggregate  not  exceeding  the 
limit  of  $10,000  and  not  less  than  $1,000  upon  any  one  life: 

Husband  or  wife. 

Child,  including  legitimate  child;  child  legally  adopted  before  April  6,  1917,  w 
more  than  six  months  before  enlistment  or  entrance  into  or  employment  in  active 
service,  whichever  date  is  the  later;  stepchild,  if  a  member  of  the  insured's  household; 
illegitimate  child,  but,  if  the  insured  is  his  father,  only  if  acknowledged  by  instrument 
in  writing  signed  by  him,  or  if  he  has  been  judicially  ordered  or  decreed  to  contribute 
to  such  child's  support,  and  if  such  child,  if  born  after  December  31,  1917,  shall 
have  been  born  in  the  United  States  or  in  its  insular  possessions. 

Grandchild,  meaning  a  child,  as  above  defined,  of  a  child  as  above  defined. 

Parent,  including  father,  mother,  grandfather,  grandmother,  stepfather,  and  step- 
mother, either  of  the  insured  or  of  his/her  spouse. 

Brother  or  sister,  including  of  the  half  blood  as  well  as  of  the  whole  blood,  step- 
brothers and  stepsisters  and  brothers  and  sisters  through  adoption. 


150  Company  Administration 

INSURANCE  APPLICATION. 

Data  on  Filling  Out  Form  2,  or  2-A. 

These  must  be  filled  out  in  duplicate,  one  copy  being  retained  with  the 
man's  Service  Record,  and  original  sent  through  the  Division  Insurance 
Officer  to  the  Bureau  of  War  Risk  Insurance  at  Washington. 

When  there  is  any  change  as  to  beneficiary,  a  letter  must  be  sent  through 
the  Division  Insurance  Officer,  stating  nature  of  such  change. 

When  there  is  any  change  as  to  amount,  new  copies  must  be  made  out 
in  duplicate  and  marked  plainly  "Change,"  properly  witnessed  and  signed. 
The  disposition  of  both  copies  is  as  above. 

The  new  rate  is  effective  according  to  the  change  in  amount  and  is 
effective  from  date  of  signature. 

Filling  in  Forms. 

Line  1 :  The  soldier's  full  name  must  appear.  Middle  initials  will  not 
do.    If  he  has  no  middle  name,  state  same  by  writing  "None." 

Lines  2,  3,  &  4.  The  directions  for  filling  in  these  lines  are  the  same 
as  for  filling  in  corresponding  lines  on  the  allotment  form.  Note:  A 
man's  age  is  figured  from  the  date  that  the  policy  is  to  take  effect  and 
not  of  the  present  date.  The  date  policy  is  to  take  effect  should  be  the 
date  of  signature.  Policies  can  be  dated  ahead,  or  dated  back.  Where 
a  man  wishes  to  take  advantage  of  the  automatic  insurance,  he  can,  of 
course,  do  so  by  dating  his  policy  February  12th,  1918.  The  automatic 
insurance  is  of  no  real  value,  however,  to  any  except  those  having  wife, 
child  or  dependent  widowed  mother,  and  all  those  having  such  dependents 
should  be  insured  for  the  full  amount  from  their  date  of  enlistment  into 
service.  As  far  as  practicable,  policies  should  always  be  dated  the  first 
of  the  month,  as  insurance  premiums  are  never  pro-rated.  The  man  that 
dates  his  insurance  on  the  15th  of  the  month  has  deducted  from  his  pay 
at  the  end  of  the  month  the  full  month's  premium,  and  thus  pays  for 
the  15  days  past,  and  in  addition,  for  the  15  days  in  advance. 

Line  5.  Do  not  fail  to  enter  here  the  total  amount  of  insurance  applied 
for. 

Line  6.  Enter  first  the  relationship  of  beneficiary.  Only  the  allowed 
beneficiaries  as  specified  in  the  Act  can  be  named.  These  allowable  bene- 
ficiaries are  father,  mother,  wife,  child,  son,  daughter,  brother,  sister, 
grand-father,  grand-mother,  grand-child  and  all  such  being  considered  in 
this  class  whether  they  are  of  the  full  blood,  or  of  the  half  blood,  or 
are  such  by  marriage  or  adoption  (if  child).  Example:  Step-brother, 
mother-in-law,  etc.  An  aunt  or  uncle  is  not  in  the  lineal  line  and  there- 
fore not  an  allowable  beneficiary.  A  man  can,  of  course,  name  himself  as 
beneficiary,  or  if  he  leaves  the  beneficiary  blank,  he  automatically  names 
himself.  In  case  he  dies,  the  insurance  would  go  to  any  of  the  above 
named  beneficiaries.  In  any  case  where  he  is  totally  disabled,  he  is  en- 
titled to  the  disability  features.  Do  not  fail  to  enter  the  amount  of  insur- 
ance left  to  such  beneficiary. 

Line  7.  A  man  can  name  any  number  of  beneficiaries,  but  the  amount 
left  to  them  must  be  in  multiples  of  $500  and  must  be  clearly  stated  in 


Company    Administration  151 

the  space  provided  beside  each  name.  In  all  cases  beneficiaries*  full  name 
must  be  given.  In  the  case  of  women,  their  maiden  name,  their  Christian 
name  and  their  name  by  marriage  must  be  given  without  prefix.  Example : 
Anna  Bell  Martin,  not  Mrs.  Charles  James  Martin. 

Paragraph  8.  No  attention  need  be  paid  to  any  of  this  data  in  filling 
out  forms,  unless  the  policy  is  for  less  than  $4,500,  and  in  this  case,  full 
data  as  given  on  the  form  explains  itself,  except  that  in  Paragraph  9, 
it  should  be  noted  that  in  signing  this  form,  the  necessary  deductions 
from  the  man's  pay  is  authorized.  Note :  In  case  an  enlisted  man  or  officer 
does  not  wish  to  have  it  deducted  from  his  pay,  he  should  state  it  clearly 
on  the  bottom  of  the  form,  crossing  out  Paragraph  9,  and  also  state  the 
manner  in  which  he  wishes  to  pay  it. 

Line  10.  State  here  to  whom  policy  is  to  be  sent.  In  all  cases,  it  will 
be  simplest  and  safest  to  have  the  policy  left  with  the  Bureau  of  War 
Risk  Insurance. 

Line  11.    Give  here  the  station. 

Line  12.  Give  here,  not  the  date  of  signature,  but  give  the  date  that 
the  policy  is  to  be  effective.  However,  if  the  policy  is  for  less  than  $4,500, 
the  rules  on  the  form  must  be  followed.  .^e,,^ 

Line  13.  These  forms  must  be  witnessed,  both  original  and  duplicate, 
by  the  Company  Commander,  and  must  be  signed  by  the  applicant  and 
this  signature  should  be  his  usual  military  signature.  It  need  not  be  his 
full  name. 

Line  14.     Rank  should  be  given. 

Line  IS.  Here  should  be  inserted  the  name  of  the  organization,  first 
of  the  Company  Commander,  and  second  of  the  applicant.  Rank  of  the 
applicant  should  be  given. 

Rates  are  given  on  the  back  of  the  application.  They  are  figured  on  a 
monthly  basis.  Monthly  premium  at  age  22  is  65  cents.  The  deduction 
therefore,  for  $10,000  worth  of  insurance,  is  $6.50  monthly. 

As  explained  above,  this  should  be  paid  for  by  deduction  from  the 
pay,  but  other  arrangements  can  be  made  by  stating  on  the  bottom  of 
the  form  in  just  what  manner  the  applicant  wishes  to  pay  for  his  insurance. 

Directions  given  on  back  of  Form  2-A  should  be  followed  carefully. 


152 


Company   Administration 


Pag*  2. 


PAY  ROLL  OF0p,.»0"  317th  Infantry.       from    Deo.  .let   , »/ 7,&_Dee.31^  ^  ,  W? 

^ (OiyMMiw;       ""'Yii«^m.»"i<r'ei^y ' '         '  


NAil>K,  PKIBKNT  A.1D  ASSIST.  ANP  Rank 


..lfl.t..5ERQEAlIT* 

...CQLLIMa,...TlWfflafl..jlA.. 

-UKSS-Si3lGEAlIT.r 

.-,ARBORE.,-Jolm. 

..-SUPP-Ly-SKaGEAMT^ 

-X30EFEY,...Weaiei..L».... 

-SERGEANTS^ 

..BRUBECtj-JRayraond-E. 


WHRS  K«I.I8Tn>. 


..9/.18/17...X. 


.9/20/1.7... L. 


.5/18/.17...J.L. 


..9/£Q/17.. 


Alote  $_psT  mo 

for  10  mo 8  fr. 
10/1/17  to  7/310Q 


18.  Seo.Llt). 
Loan.       9  moa. 


..Fftte.;.- .Tlia..asaoiuit  ...ta-Jba.. 

deauoted  the  10th  Bsnth 
..irill..no.t...be...Bhcniin...vjn.t.ll._tM.t.. 

time  to  avoid  oonfiiaion. 


.^5, 


Sl5. 


War 
Kiak 

Alot 


5Vol 


I5» l#.19..J  1.6,60. 


Due 
U.S. 

For 
Ins. 


Frem 


Sa5.ji6.aa 


l.iMa.5.a 


..$Si iZQ..5b..ASi^ 


-Due-Solxiiex.-$4..jC»-daduc-£<l..i:  u.. 
error  for  Nov.  m.  R.  allotment. 


.:.4|- fl-TSGEULC^-Cllf-ton 

ERI-VAIES* 

r-^i-— ..HOGAH,...IieQ.. 

.1?. JAILEI*..sJ.aiWl. 

1? BE0niI,..J2haxle8.. 

20 


...9/32/17... 

JL0y_4/.l.7.._.. 
.9/53/17-.. 
.9/.15/1.7_ 


2t 


-DEM^-Harx-y.. 


,  ??. CAMP.BELL*.-0[Qha....H... 

23 


.9/30/1.7.. 
.9/18/17. 


Due  U.S.  $5.00  for  W 
.omi-tted...£roo  IIo vemb 


Allota  $10.00  per  mo^ 
.Qot.-l/l-7...to.-Dee..31/l&* 


!  ;24L.st6...ao. 

.l3fl-43.,.45. 

I;15...4&..60. 
R.  allotmeit 
-Iia.y. 


for  5 


l5........lftl5.».!!6j.8D. 

from 


INSTRUCTIONS. 

The  above  form  is  for  use  in  making  out  payrolls  and  shows  proper 
way  to  enter  all  forms  of  allotments  and  also  manner  of  adjusting  previ- 
ous allotment  errors.  On  other  than  the  first  sheets  of  the  payroll  the 
column  for  Liberty  Loan  allotments  need  only  be  headed  "Lib.  Loan 
Allots  over  9  mos.  period." 

In  the  case  of  transfers,  AWOL's,  etc.,  the  necessary  remarks  should 
be  written  through  the  columns,  beginning  with  the  line  below  the  man's 


Company   Administration  153 

name,  as  on  the  line  with  his  name  should  go  the  proper  deductions. 

Where  a  man  has  bought  Liberty  Bonds  from  his.  own  bank  and  not 
on  the  10  months'  plan,  or  where  he  has  made  an  allotment  other  than 
W.  R.  allotment,  the  necessary  entry  should  be  made;  sample  above — 
Campbell  case. 

In  the  column  "War  Risk  Allot.,  Comp.  &  Vol."  is  put  all  allotments 
to  Class  "A"  and  Class  "B,"  made  under  the  War  Risk  Insurance  Bill. 

The  column  "Due  U.  S.  for  Ins.  Prem."  contains  the  amount  of  premiums 
on  insurance  applied  for. 

Explanation  of  Above  Allotments. 

The  First  Sergeant  has  a  wife  and  child.  The  allowance  is  $25.  Since 
the  law  requires  that  the  allotment  is  an  amount  equal  the  allowance, 
except  that  it  must  be  at  least  $15,  but  need  not  be  more  than  half  his 
pay,  the  allotment  is  $25,  as  his  pay  is  $51.     (Note  Collins'  case.) 

The  rule  where  a  man  has  dependents  in  Class  "B"  is  the  same.  (Note 
case  of  Coffey.) 

The  rule  where  a  man  has  dependents  in  both  classes  is,  that  where  the 
above  allotment  has  been  made  to  Class  "A,"  only  $5  additional  (or  1/7 
of  pay,  whichever  be  greater)  need  be  allotted  to  one  such  dependent  in 
Class  "B."  This  secures  allowances  for  all  dependents  so  entitled.  It  is 
not  necessary  to  first  allot  J^  the  pay  to  Class  "A"  before  allotting  to 
Class  "B."  It  is  necessary  to  allot  only  such  amount  as  would  be  allotted 
if  he  had  dependents  in  Class  "A"  only.  In  other  words,  Class  "B"  de- 
pendents do  not  affect  the  amount  of  allotment  to  Class  "A"  dependents. 
(Note  cases  of  Brubeck  and  Fitzgerald.  Note  also  that  $5.50  is  figured 
as  1/7  of  pay,  instead  of  $5.43,  the  actual  amount). 

The  following  table  gives  the  correct  amount  of  allotments  and  allow- 


Name 

Rank 

Pay 

Dependents 

Allow. 

Allot. 

Collins 

1st  Sergeant 

$51 

W&C(a) 

$25. 

$25. 

Arbore 

Mess       " 

38 

W(a) 

15. 

15. 

Coffey 

Supply    " 

38 

M  &  F  (b) 

20. 

19. 

Brubeck 

Sergeant 

38 

W  (a)  &  M  (b) 

25. 

20.50 

Fitzgerald 

" 

38 

W&C  (a)  &M  (b) 

35. 

24.50 

Hogan 

Private 

30 

W&3C  (a)  &  M  (b) 

47.50 

20. 

Bailey 

<i 

30 

W  (a)  &M  (b) 

25. 

20. 

Brown 

" 

30 

M  (b) 

10. 

15. 

Dean 

II 

30 

M  F  &  S  (b) 

25. 

15. 

Errors  on  November  payrolls  can  be  adjusted  on  the  December  payroll 
as  below: 

(1)  Where  the  amount  of  allotment  deducted  was  in  excess  of  correct 
amount ; 

"Due  Sol.  $4  deducted  in  error  for  Nov.  W.  R.  Allot." 

(2)  Where  the  amount  of  allotment  was  not  sufficient  to  cover  allow- 
ance as  required; 

"Due  U.  S.  $5  for  W.  R.  Allot,  omitted  from  Nov.  pay." 

(3)  Where  a  voluntary  allotment  made  on  Q.  M.  Form  38  was  omitted 
from  the  November  payrolls  through  following  error:     A  previously  ex- 


154  Company   Administration 

isting  voluntary  allotment  of  $20  or  more  was  discontinued  on  Q.  M. 
Form  39,  but  letter  authorizing  discontinuance  on  payrolls  has  not  yet 
been  received  and  meanwhile  a  new  voluntary  allotment  of  $15  had  been 
made  on  Form  1-B  to  secure  allowance. 

Since  letter  Q.  M.  G.  has  not  been  received  it  is  not  known  whether  the 
$20  allotment  was  paid  to  allottee  for  month  of  November  by  Q.  M.  G. 
Of  course,  the  allotment  made  on  Form  1-B  is  being  paid  and  must  be 
deducted  on  payroll.  Both  allotments  cannot  be  deducted.  The  only  solu- 
tion is  to  continue  deducting  the  Form  1-B  allotment  and  to  take  no  action 
on  Form  38  allotment  until  letter  from  Q.  M.  G.  arrives  stating  date  of 
discontinuance  of  same.  If  it  has  been  discontinued  as  of  Oct.  31st,  no 
adjustments  are  necessary.  If  it  has  been  discontinued  as  of  Nov.  30th 
or  later  date,  the  amount  will  have  to  be  adjusted  as  any  other  overpay- 
ments to  soldiers  are  adjusted,  by  deducting  a  certain  part  each  month. 
If  in  the  meanwhile  the  man  is  transferred  out  of  the  Division,  the 
accountable  officer  will  have  to  communicate  through  military  channels 
with  the  organization  to  which  the  man  is  transferred. 

BUREAU  OF  WAR  RISK  INSURANCE. 
CMJ/nmf 
450 

EXPLANATION  FOR  SERVICE  RECORD. 

All  allotments  are  entered  under  Allotments,  page  7,  as  shown  on  model 
cut. 

Line  1  is  Liberty  Loan  Allotment. 

Line  2  shows  discontinuance  of  same,  in  order  to  allow  soldier  to  take 
out  insurance  and  to  make  full  allotment  to  secure  allowance  for  Class 
"A"  and  "B"  dependents. 

Line  3  shows  total  amount  of  compulsory  and  voluntary  allotments  to 
Class  "A"  and  "B." 

Line  4  shows  proper  notations  for  insurance  deductions. 

It  is  important  that  all  this  data  be  correctly  entered  on  service  record, 
so  that  when  soldier  is  transferred,  the  organization  commander  to  which 
he  is  transferred  can  make  the  proper  deductions. 


ALLOjgfjPH^^lgQ  fjjy  ^^ath  month 

(l}$XQiuOQ.pcr  month  tojttijftil.-Tnonth/begtoalng  wHh  tae^montli  of 

(2)0ctobtr 191  ,7dlscontlixued..-QstftJWir..3^19l7: 

(3)5..2QitQQ)er  month  for .«».*«»  begriimi&g  with  ta^Month  of 

NoVtJJlbfiT lil7;d.scontinne<l.„ - »1 

(4),6^Q.„p„  month  ,o^.^»A|ia»9?Ai?«rthd«?SAt^^'^'^'^ 
HoYtjabeA. »i7  :  dlMMlteBMl ..*! 

(7)  i-37» 


Company   Administration  155 

BUREAU  OF  WAR  RISK  INSURANCE. 
Headquarters  Eightieth  Division,  Camp  Lee,  Petersburg,  Va. 

December  24th,  1917. 
MEMORANDUM  No.  83 
Paragraph  2 

PROCEDURE  FOR  DISCONTINUING  ALLOTMENTS: 

Per  telegrams  received  from  the  Adjutant  General's  Office,  Washington, 
December  4th,  12th  and  17th,  the  procedure  for  discontinuing  Liberty  Loan 
allotments  and  compulsory  and  voluntary  allotments  under  the  War  Risk 
Insurance  Act,  is  as  follows: 

Death,  Desertion  or  Dischar-ge. 

1.  In  case  of  death,  desertion  or  discharge,  the  Company  Commanders 
will  notify  the  A.  G.  O.  per  existing  Army  Regulations,  paragraph  1350,  and 
per  changes  paragraphs  4  and  5  below  (Note :  162  and  162j^  A.  R.  in  case  of 
death).  The  Adjutant  General's  Department  will  notify  the  Bureau  of  War 
Risk  Insurance  in  Washington,  and  also  the  Quartermaster  General,  of  the 
discontinuance  of  allowances  and  allotments  made  on  Form  1-B.  On  the 
final  statement  will  be  entered  under  the  heading  "Due  United  States, 
etc.,"  the  pro-rated  amount  of  this  allotment.  This  will  be  figured  from 
the  last  day  of  the  preceding  month  to  the  date  of  death,  discharge  or 
desertion.  Example :  Where  a  man  is  discharged,  deserts  or  dies  on  the 
sixth  day  of  December,  the  amount  of  pro-rated  allotment  will  be  six- 
thirty-firsts  of  his  monthly  allotment,  and  will  appear  as  "War  Risk  Allot- 
ment $3.00."  (Note:  This  would  be  correct  where  allotment  was  $15.00.) 
This  amount,  together  with  the  pro-rata  allowance,  will  be  sent  by  the 
Bureau  of  War  Risk  Insurance  to  his  dependents. 

2.  Where  a  man  who  carries  insurance  dies,  the  full  monthly  premium 
for  the  month  in  which  he  died  will  be  entered  under  the  same  heading. 
This  will  not  be  pro-rated,  because  this  insurance  is  technically  payable 
in  advance  and,  therefore,  the  full  month's  premium  is  due  the  Govern- 
ment.   It  will  appear  as  "Ins.  Prem.  $6.70." 

3.  Where  a  man  who  carries  insurance  deserts  or  is  discharged,  the 
amounts  appear  on  the  final  statement  as  above,  but  the  man  is  still  allowed 
to  keep  up  this  insurance  by  making  private  arrangements  with  the  Bureau 
of  War  Risk  Insurance  at  Washington,  for  making  subsequent  payments. 

4.  In  all  of  the  above  instances,  no  discontinuance  notice  to  the  Q.  M. 
G.  is  necessary,  and  no  notice  of  such  discontinuance  should  come  to  the 
Bureau  of  War  Risk  Insurance  at  Camp  Lee.  On  the  payroll,  of  course, 
the  man's  name  appears  under  the  heading  "Died,"  "Deserted"  or  "Dis- 
charged," as  the  case  may  be.  The  notation  in  the  case  of  discharge  or 
death  does  not  contain  any  of  the  above  amounts,  but  there  is  simply  a 
notation  "Died  or  discharged,"  with  dates.  In  the  case  of  desertion,  the 
same  amounts  appear  on  the  payroll  as  on  the  final  statement  under  the 
heads  "Due  United  States,"  or  "Due  the  soldier." 

5.  In  case  he  has  a  Liberty  Bond  allotment,  notice  of  this  discontinu- 
ance must  go  direct  to  the  Q.  M.  G.,  Washington,  on  Form  39.  This  is 
not  to  be  pro-rated,  but  is  to  be  discontinued  from  the  last  day  of  the 
preceding  month.  The  reason  that  this  discontinuance  notice  is  necessary 
to  the  Q.  M.  G.,  and  that  the  other  discontinuance  notice  is  not  necessary, 
is  because  Liberty  Bond  allotments  are  made  directly  through  the  Q.  M. 


156  Company   Administration 

G.,  while  compulsory  and  voluntary  allotments  on  Form  1-B  are  made 
through  the  Treasury  Department,  Bureau  of  War  Risk  Insurance,  which 
Department  is  notified  of  discontinuance  by  the  A.  G.  O.  However,  if 
a  man  has  a  voluntary  allotment  made  on  Form  38  and  not  for  the 
purpose  of  securing  allowance,  notice  of  this  discontinuance,  due  to  death, 
discharge  or  desertion,  must  be  made  directly  to  the  Q.  M.  G. 

6.  The  amount  due  the  soldier  for  Liberty  Bond  allotments  already 
paid  by  him,  do  not  appear  on  the  final  statement,  as  the  Quartermaster 
at  Camp  Lee  does  not  have  the  authority  to  refund  this  money.  This 
will  be  refunded  by  the  Depot  Quartermaster  at  some  future  date,  on 
some  plan  not  yet  known.  In  case  of  desertion,  this  item  should  appear 
on  the  payrolls,  as  follows:  "Allotment— One  $50  Second  Liberty  Loan 
Bond,  beginning  Oct.  1st,  discontinued  Nov.  30th,  letter  Q.  M.  G.,  Dec. 
6th.    Due  soldier  $10,  deducted  for  allotment  for  October  and  November." 

7.  In  the  case  of  transfer  of  a  soldier  whose  period  of  allotment  still 
continues,  also  data  with  respect  to  all  of  the  above  allotments  will  be 
entered  on  his  service  record  under  allotments.  Under  this  heading,  of 
course,  comes  the  amounts  due  the  United  States  monthly  for  insurance. 
In  addition,  notice  of  all  such  transfers  shall  be  reported  at  once  to  the 
Q.  M.  G.  This  letter,  under  t-he  subject  of  "Transfer  of  men  with  running 
allotments,"  should  give  the  nanje  of  the  man  transferred,  organization 
from  which  and  to  which  he  is  transferred,  amount  of  allotments,  the 
purpose  for  which  money  is  allotted,  and  the  allottee.  These  Headquarters 
will  distribute  blank  forms  for  this. 

8.  In  the  case  of  transfer  of  men  who  have  had  their  Liberty  Loan 
allotments  discontinued  in  order  to  take  out  insurance,  or  to  make  allot- 
ments to  secure  allowances,  the  amount  due  such  soldier  for  allotments 
already  made  by  him  should  be  entered  on  the  service  record  under 
"Remarks,"  as  follows :  "Due  soldier  $10.00  for  allotment  on  $50.00  Second 
Liberty  Loan  Bond,  commencing  Oct.  1st,  discontinued  Nov.  30th.  These 
allotments  are  to  be  refunded  by  the  Depot  Quartermaster,  to  whom  the 
Q.  M.  G.  must  make  report  of  transfer  of  such  men. 

9.  In  the  case  of  officer  transferred  to  this  Division  from  Training 
Camps,  where  they  had  made  allotments  for  Liberty  Bonds  on  Form  38, 
and  where  they  had  purchased  insurance,  premium  for  which  was  deducted 
from  their  payroll,  no  notice  of  discontinuance  through  the  Q.  M.  G.  is 
necessary.  These  items  are  simply  deducted  from  the  officer's  pay  voucher 
under  existing  instructions. 

10.  In  the  case  where  these  men  have  made  allotments  to  secure  allow- 
ances on  Form  1-B,  they  will  have  to  be  discontinued  by  letter  to  the  A. 
G.  O. 

n.  In  cases  where  separation  from  the  service  of  enlisted  men  as  above 
occurs  too  late  in  the  month  to  permit  mail  reports  to  reach  the  Q.  M. 
G.  by  the  end  of  the  month,  a  telegraphic  report  of  such  separation  must 
be  made  so  that  proper  discontinuance  can  be  made. 

By  Command  of  Major  General  Cronkhite: 
W.  H.  WAL.DRON, 
OFFICIAL:  Lieut.  Colonel,  Infantry, 

J.  B.  BARNES.  Chief  of  Staff. 

Major,  Infantry, 
Adjutant. 


Company  Administration 


157 


BUREAU  OF  WAR  RISK  INSURANCE. 
Headquarters  Eightieth  Division,  Camp  Lee,  Virginia. 

December  26,  1917. 
From:        C.  O.,  Company  G,  317  Infantry,  Camp  Lee,  Va. 
To:  Commanding  General,  80th  Division,  Camp  Lee,  Va. 

Subject:    Discontinuance  of  allotments  for  Liberty  Bonds. 

1.     Recommended  discontinuance  of  allotment  from  second  Liberty  Loan 
Bonds  by  soldiers  named  in  enclosures : 


NAME 

P«y 

h 

U.S. 

Monthly 

Lib.  Brad 

Allot. 

Comp.  or  Vol. 

Allot,  to 
Socore  Allow. 

Im. 

Total 
Dcdact. 

Bol.  of 
Pay  Ro- 
■ainiDf 

Db. 
A< 
Of 

Sigaature 

of 

Alotor 

Charles  James  Martin 

$30 

$10 

$20 

$6.60 

$36.60 

10/31/17 

2.    Except  as  noted  below  the  allotments  are  all  through  the  Federal 
Reserve  Bank  of  New  York  City,  and  were  made  over  a  period  of  ten 
months,  commencing  October  1,  1917. 
INSTRUCTIONS: 

On  this  list  should  appear  only  the  names  of  men,  who  after  deducting 
voluntary  allotments  to  secure  allowances,  compulsory  allotments,  their 
monthly  insurance  premiums  and  Liberty  Bond  allotments,  have  remaining 
less  than  $7.50  as  shown  in  balance  of  pay  column.  Names  should  appear 
in  alphabetical  order. 

In  such  cases,  on  approval  by  the  Commanding  General  of  the  Division 
the  Government  will  set  aside  allotments  for  Second  Liberty  Loan.  Where 
made  to  the  Federal  Reserve  Bank  of  New  York  allotments  already  put 
will  be  refunded  by  the  Depot  Quartermaster,  Washington,  D.  C.  Allot- 
ments to  other  banks  may  be  discontinued  upon  approval  of  the  Command- 
ing General,  but  private  arrangements  for  the  refund  of  allotments  must 
be  made  with  those  banks.  These  cases  must  be  noted  separately.  Where 
discontinuance  of  allotments  is  approved  Q.  M.  Form  No.  39  will  not  be 
required. 


From 

To: 

Subject 


Captain  Commanding  Company  G,  317th  Infantry. 

December  12th,  1917. 
C.  O.,  Company  G,  317th  Infantry,  Camp  Lee,  Va. 
Quartermaster  General,  Washington,  D.  C. 
Transfer  of  men  with  running  allotments. 
1.    The  following  men  who  were  transferred  December  12th,  1917,  from 
this  company  to  the  82nd  Division,  N.  A.,  Camp  Gordon,  Ga.,  have  the 
following  allotments: 

Kind  of  Allotment  Allottee 

War  Risk  (Class  "A")  * 

Insurance  * 

Second  Liberty  Loan        Federal  Reserve 


Name 


Amount  of 

Allotment 

$15.00 

6.60 

10.00 


Brown,  Robert  C. 
Fox,  George  W. 

Galvin,  Edward  C.         10.00  Bank,  N.  Y. 

♦  Note  :    Name  of  allottee  need  not  be  given  when  allotment  is  made 
under  War  Risk  Insurance  Act. 


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Field  Gunnery 

Price  Sl.OO 

This  book,  up  to  the  minute,  shows  how  much  is  dependent 
upon  the  big  and  small-fired  guns.  It  is  complete  in  training  and 
practice;  shows  how  to  work  out  ranges  quickly  and  how  to 
co-operate  with  aeroplanes  and  infantry.  Pronounced  a  wonder- 
ful book  by  American  army  gunnery  experts. 


First  Aid  for  the  Trenches 

Price  60  cents 

Every  British  soldier  carries  this  book  in  his  pocket   It  tell* 
how  to  treat  wounds  and  gas  injuries.    Our  army  must  have  it. 

PablUhed  by 

GEORGE  U.  HARVEY  PUBLISHING  COMPANY,  Inc. 

109  Lafayette  Street,  New  York 


Military  Sketching 
and  Map  Reading 

By 
JOHN  B.  BARNES 

Captain  Fifth  U.  S.  Infantry,  Graduate  of  Army  Service  School, 

Graduate  of  Army  Staff  College,  Instructor  Plattsburg 

Instruction  Camp  1916,  Instructor  Plattsburg 

Officers'  Training   Camp,  1917 

Captain  Barnes'  book  is  based  on  an 
expert  knowledge  of  the  subject  as 
taught  by  the  Army  Service  Schools, 
Fort  Leavenworth,  and  an  appreciation 
of  the  needs  of  beginners  through  his 
wide  experience  as  an  instructor  of 
National  Guard  Officers,  and  at  Officers' 
Training  Camps. 

Written  with  a  view  of  self-instruction, 
with  new  and  original  illustrations  that 
explain  simply  and  graphically  the 
points  that  are  usually  found  trouble- 
some by  beginners. 

The  new  and  important  subject  of 
Landscape  Sketching  is  thoroughly 
explained  and  illustrated. 

Map  Reading  is  explained  in  a  few 
pages.    Scales  are  already  constructed. 

Net  75  cents 

GEORGE  U.  HARVEY  PUBLISHING  COMPANY,  Inc., 
109    LAFAYETTE    STREET  NEW    YORK    CITY 


UNIVERSITY  OF  CALIFORNIA  AT  LOS  ANGELES 

THE  UNIVERSITY  LIBRARY 

This  book  is  DUE  on  the  last  date  stamped  below 


MAY  S      194;i 


Form  L-0 
aOOT-l,*41<1122) 


AT 

108  ANGELES 

UBRART 


TJB 

283       Waldron  - 

W14c     Company 


UB 

283 

Vv'14c 


il^- 


3   1158  00023   1950 


UC  SOUTHERN  REGIONAL  LIBRARY  FACILITY 


A    000  691  007     9 


